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Records Assistant Job in Kenya

Reports to Sales & Marketing Coordinator

Department: Clinical Operation
Title: Medical Records Assistant
Job summary
Assist in ensuring smooth operations in the clinical department.

·         Maintains patient files and retrieves files for scheduled appointments; study patient charts; files all patient data upon receipt of information; initiates records for new patients and creates computer index; prepares file labels; maintains filing statistics; audits filing sequence.
·         Maintains quality results by following hospital standards.
·         Maintains patient confidence by keeping patient records information confidential.
·         Keeps health care providers informed by communicating availability or unavailability of the records.
·         Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs.
·         Enhances medical records and hospital reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
·         Resolves medical record discrepancies by collecting and analyzing information.
·         Maintains historical reference by abstracting and coding clinical data, such as diseases, operations, procedures, and therapies, using standard classification systems; filing documents.
·         Prepares statistical reports by collecting and summarizing medical care and census information, such as types of diseases treated, surgery performed, and use of hospital beds.
·         Provides medical record information by answering questions and requests of patients, hospital staff, law firms, insurance companies, and government agencies.
·         Any other duties as may be assigned.
·         Diploma in health records and information
·         Bachelor’s Degree in heath records and information is an added advantage

·         At least 1-2 years’ proven experience in a(busy) health facility
Knowledge and Skills
·         Working knowledge of Microsoft Office tools
·         Strong time management skills
·         Attention to detail and mathematical skills
Key competencies
·         Ability to work effectively with a team in a culturally diverse environment
·         Ability to maintain records and files
·         Organizational skills
·         Attention to Detail
·         Ability to maintain confidentiality
·         Willingness to work above normal working schedule
How To Apply
Please send your application via email to with the subject “Medical Records Assistant Position.” A complete application will contain:
Attached CV
·         File name “LastName_FirstName_CV_MRA_Date”
·         File format .doc, .docx or .pdf
Attached Cover letter
·         File name “LastName_FirstName_CL_MRA_Date”
·         File format .doc, .docx or .pdf
Current and expected remuneration and availability
·         Include in the CV
Only shortlisted candidates will be contacted.
Deadline: Friday January 11th 2019

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