Health Supply Chain (2 Posts)
Job Purpose
Job Purpose
Under
the supervision of Regional Team Lead with guidance from the Health Supply
Chain Technical Advisor, the responsibility of the incumbent will be to drive
the fulfillment of the core function within health supply chain requirements by
adopting and implementing appropriate strategy for ensuring a functional and
dependable system of health supply chain to support a successful TB/HIV program
in allocated region
Responsibilities
·
With support from the Health Supply
Chain Technical Advisor, provide guidance to ensure that health care facility
overall pharmaceutical management procedures follow respective Ministry of
Health guidelines for drug management protocols and are compliant with all
regulatory requirements.
·
Collect, synthesize and transmit data
and information related to drugs and health care supplies utilization at
project-supported health care facilities has input into forecasting future
needs
·
Participate in site capacity
assessment activities; analyze, interpret and disseminate results to relevant
stakeholders for decision making and service improvement
·
Prepare and submit the monthly health
supply chain project implementation report
·
Participating in dashboard reviews of
project clinical outcomes and utilizing project data to prioritize medical
interventions
·
Contribute to quarterly and annual
program reports on Project
·
Confirm the receipt of ARVs and
health care supplies and drugs from the in-country warehousing agents and
enhance commodity tracking operations.
·
Act as a resource for the allocated
region on all pharmaceutical issues.
·
With support from the Health Supply
Chain Technical Advisor, develop the most efficient and cost-effective supply
routes of ARVs and health supplies and drugs to supported health care
facilities
·
Representation of the organization in
commodity management fora at the sub county
Level Training
·
Institute training and capacity
building of supported health care facilities health staff on forecasting drug
and health supply needs, procurement, tracking inventory, storage, dispensing,
good pharmacy practice and monitoring of pharmaceuticals locally.
Mentorship
·
Participating in dashboard reviews of
project clinical outcomes and utilizing project data to prioritize medical
interventions
·
Support management of ARVs and
laboratory supply chain in allocated region
·
Work with health care facilities to
implement pharmacy related improvements and recommendations identified during
site supervision and capacity assessments.
Qualifications
Academic Qualifications
·
Minimum of a diploma in Pharmacy
·
A degree in health systems or
relevant field is an added advantage
Professional Qualifications
·
Registration with the Pharmacy and
poisons board
Experience
·
At least 5 years of relevant work
experience with 2 years’ experience at supervisory level in public care health
management
·
Skills:
·
Ability to clearly communicate
results of work both orally and in writing
·
Excellent computer skills and
proficient in Excel, PowerPoint, Word, Outlook.
·
Analytical and report writing skills
·
Strong time management and
communication skills;
·
Excellent interpersonal skills
·
Able to work well under pressure
·
Planning and organizational skills
·
Capacity to work both in a team and
independently and the ability to utilize adult learning strategies in
education.
·
Maintain competence through
pharmaceutical practice.
Administrative Assistant
Job Purpose
The
Administrative Assistant will provide administration and logistical support and
ensure proper operations of office systems.
Responsibilities
·
Ensure the front office, work
stations, common areas, etc. are maintained and kept clean and tidy;
·
Ensure organizational annual licenses
are renewed and displayed as necessary;
·
Ensure service providers avail
services as required to maintain equipment and goods in serviceable/working
condition;
·
Manage booking of conference and
meeting rooms and ensure the rooms are ready before scheduled use;
·
Make flight, hotel accommodation and
transport reservations/requests for staff as necessary then follow up with staff
to ensure liquidation for travel is done and forwarded to Finance Department.
·
Contact courier companies for
external dispatch and delivery of mails and parcels;
·
Support project team by handling
routine tasks as called upon from time to time;
·
Assist in research and preparation of
materials for meetings
·
Receive visitors, answer telephones
and transfer calls to the appropriate department or staff member;
·
Maintain a routinely updated register
of all fixed assets and consumables;
·
Maintain supplies inventory by
checking stock to determine inventory level; anticipating needed supplies;
placing orders and verifying receipt;
·
Supervise the Driver and Office
Assistant
Academic Qualifications
·
Bachelor’s degree in Business
Administration
Experience & Skills
·
1 – 2 years of related work
experience
·
Excellent Microsoft Office and
internet skills
·
Excellent written and communication
skills
·
Excellent organizational skills and
ability to prioritize, multi-task and work independently
·
Ability to compile and
present/display data
·
Ability to maintain confidentiality
Driver
Job Purpose
The
Driver will be responsible for operating and maintaining transportation
vehicles with a focus on safety and staff courtesy.
Responsibilities
·
Maintain defensive driving and
operate assigned vehicle in a safe and courteous manner;
·
Provide a communication link between
clienteles and staff;
·
Assist passengers including
handicapped in and out of the vehicle;
·
Operate ramps, lifts and securement
devices as required;
·
Read and interpret maps and driving
directions to plan the most efficient route service;
·
Present safety briefing to passengers
prior to each trip departure;
·
Keep the assigned vehicle(s) clean
inside and outside;
·
Maintain accurate, up-to-date records
on trip sheets, vehicle maintenance, incident eports, accident reports, vehicle
condition reports and other records;
·
Fuel assigned vehicle and perform
minor maintenance tasks on assigned vehicle(s) as required;
·
Coordinate the schedule for vehicle
maintenance with staff to minimize service interruptions;
·
Respond to accident or medical
emergencies by notifying emergency, response providers, and carrying out First
Aid pending arrival of emergency personnel;
Qualifications
Academic Qualifications
·
Secondary School Certificate
·
Driver’s License and Defensive Driving
·
First Aid Certificate
·
Certificate of Good Conduct
Experience
·
4 years’ experience
Skills
·
Extensive knowledge of the operations
and features of assigned vehicle(s);
·
Basic automobile mechanical skills
·
Good communication and interpersonal
skills;
·
Report writing skills and ability to
read maps
·
Computer literacy
Finance Officer
Job Purpose
To
assist the Senior Finance Officer in management of the Finance and Accounting
function in the Kakamega Office in order to ensure that all project, donor and
legal requirements and the daily operations in the department are met in a
timely and efficient manner
·
Principal Accountabilities (Key
Performance Areas):
·
Approval of source documents
·
Payments
·
Liquidation of project advances
·
Reporting
·
Reconciliations
Procurement
·
Approval of all invoices/ receipts in
the Financial Management Software Microsoft Dynamics Navision
·
Prepare payment vouchers in a timely
manner ensuring they are properly supported
·
Review project advance liquidations,
follow up and resolve all queries prior to booking in the FMS
·
Raise journals to liquidate travel
advances
·
Assist the Senior Finance Officer in
preparation of donor reports as per agreed timelines
·
Perform other reconciliations e.g.
creditors, debtors, travel advances etc
·
Represent the Finance Department in
Other duties
·
Give support to external auditors by
responding to queries, providing necessary documents for audit and preparation
of audit schedules
·
Act as a bank agent e.g. collecting
petty cash, cheque books and presenting instructions
·
Supervise and provide mentorship to
Finance Assistant and any other Finance Staff
·
Any other duty as may be assigned
from time to time
Qualifications and Experience
Qualifications (Minimum)
·
A First degree in Accounting or
Finance
·
Certified Public Accountant (Kenya)
Additional Qualifications
·
Knowledge and experience working with
a Financial Management Software (FMS)
Years of Experience
·
At least 5 years’ experience in a
similar role
Other Skills
·
Honest and dependable
·
A person of integrity
·
Keen and analytical
·
Self-driven
·
Team player
·
Attention to detail and ability to
meet strict deadlines
·
Reliable
·
Good presentation skills
·
Excellent communication and
interpersonal skills
Finance Assistant
Job Purpose
To
provide support to the Finance Department in discharging the day to day
Accounting tasks in order to ensure that all Organizational, donor and legal
requirements are met in a timely and efficient manner
Principal Accountabilities (Key Performance Areas)
Management of petty cash
·
Be the custodian of petty cash
·
Make petty cash payments as per
established policy
·
Book petty cash payments in the FMS
·
Replenish the petty cash fund once
balances reach established threshold
Filing
·
To assist in maintaining a proper
filing system for all Finance department documents and vouchers
·
To properly label all physical files
and store them in a logical manner so as to facilitate easy retrieval
·
To properly label scanned vouchers
and store them in a logical manner in the server
·
Assist in scanning of vouchers when
required to
Data entry
·
To assist in data entry into the
Financial Management Software Microsoft Dynamics Navision (MS Navision) under
the direction of the Finance Officer. This includes booking of invoices and
raising of general journals
Payments
·
Assist from time to time in the
preparation of payment vouchers and subsequently prepare bank files (EFT, RTGS
and MMTS) for upload by the
Finance Officer
·
Validate through the bank (NIC)
mobile numbers for M-pesa payments
Printing and posting approved documents
·
Upon approval of all documents in MS
Navision, to print, post and file all documents
Liquidations
·
Assist with the booking of
liquidations (Imprests surrender) when called upon
VAT reports
·
Prepare on a monthly/ quarterly basis
donor VAT reports (USAID)
Other duties
·
Act as a bank agent e.g. collecting
cash, banking receipts and delivering instructions
·
Any other duties as may be assigned
from time to time
Audit
·
Assist in the preparation of Audit
Qualifications
·
A First degree in Accounting,
Business Administration, Management or Finance
·
Certified Public Accountant Part 2
(Kenya)
·
Knowledge and experience working with
a Financial Management Software (FMS)
·
2 years
Other Skills
·
Honest and dependable
·
A person of integrity
·
Keen and analytical
·
Self-driven
·
Team player
·
Attention to detail and ability to meet
strict deadlines
·
Reliable
·
Good presentation skills
·
Excellent communication and
interpersonal skills
HR Officer
Job Purpose
The
Human Resource Officer will be responsible for Human Resource Support to the
AMPATHPlus Kakamega project and will provide Human Resource services and
programs to ensure county health priorities and objectives are met. In
addition, s/he will ensure seamless human resource services are maintained
between Kakamega project officer and Health Strat Head Office.
Responsibilities
·
Implement and maintain Human Resource
Systems that inform project and County HRH information needs
·
Facilitate coordination of Human
Resource documentation/information for payroll input and adjustments as
necessary
·
Engage with County Health Facility
Site-In Charges to support aspects of human resource management as well as
promote HR best practices
·
Support succession planning,
retention and talent management of health workers
·
Participate in supervision of county
health facilities
·
Coordinate and ensure implementation
of performance management and staff appraisals
·
Participate in development of Human
Resource for Health budget
·
Represent project in county specific
human resource committee meetings
·
Ensure harmonious employee relations
and welfare
Academic Qualifications
·
Bachelor’s degree in Social Science,
Business Administration – Human Resource Management
·
Diploma in Human Resource Management
·
Member of Institute of Human Resource
Management of Kenya (IHRM-K) and holder of a valid practicing license
Experience & Skills
·
5 years of relevant work experience
in management of Human Resource for Health
·
Excellent Microsoft Office and
internet skills as well as Human Resource Information Systems
·
Excellent written and communication
skills
·
Excellent organizational skills and
ability to prioritize, multi-task and work independently
·
In depth knowledge of Kenyan Labor
Laws and other statutes that impact on Human Resource Management
·
Experience working with County Health
Management Teams to manage Human Resource
·
Ability to maintain confidentiality
·
Experience on a PEPFAR funded grant
(added advantage) with an understanding HRH strategies
IT Officer
Job Purpose
The
IT Officer will be responsible for leading the design and development and
maintenance of Information Systems to support the regional office Information
Technology needs.
Responsibilities
·
Formulate IT plans, policies and
procedures and align information management policies;
·
Participate in the formulation and
implementation of integrated network architecture for the regional office
computer systems and applications;
·
Lead in designing an optimized
network infrastructure for the regional office;
·
Participate in, designing,
installing, configuring and/or upgrading of all applications within the
regional office;
·
Putting in place a disaster recovery
and business continuity plans;
·
Ensuring regular examination of
systems security and application event logs;
·
Monitoring user accounts and access
permissions through Active Directory – users and computers;
·
Monitoring all network services and
applications;
·
Ensuring preventive maintenance on
equipment and regular evaluation of existing hardware & software;
·
Support field office staff with
trouble shooting of all IT related issues;
·
On a regular basis carrying out
research on existing hardware & software to highlight gaps and areas of
improvement to management;
·
Keep abreast of trends in the
Information Technology field and advise on best practice
Qualifications
Academic Qualifications
·
Bachelor’s degree in Computer
Science/Information Technology/Information Systems
Professional Qualifications
·
Microsoft Certified Systems Engineer
(MCSE)
·
Microsoft Certified Technology
Specialist (MCTS)
·
Cisco Certified Network Associate
(CCNA)
Experience
·
5 years’ experience, 2 of which
should be in a supervisory role
Skills
·
Excellent communication and
interpersonal skills
·
Excellent problem solving skills
·
Ability to manage tasks to fruition
with minimal disruption
·
Flexibility and time management
skills
Office Assistant
Job Purpose
The
Office Assistant will ensure that the office is maintained in good order at all
times as well as provide document processing support to various departments as
necessary from time to time to facilitate work flow within the office.
Responsibilities
Primary Responsibilities
·
Office cleaning services and will
ensure that this is done upholding Health and Safety Standards at all times.
·
Clean all offices and meeting rooms:
floors, desks, shelves, glass doors, windows (from inside) and surface of
office equipment.
·
Ensure constant availability of accessories
such as toilet paper and hand washing soap.
·
Clean all common areas and storages:
reception area, corridors
·
Cleaning of toilets/water closets and
ensuring that they are always clean.
·
Empty all waste paper bins and
shredder trays to the designated places.
·
Ensure that furniture in the office
is arranged in the required manner at all times
·
Assist in setting up meeting rooms,
preparing cups, glasses and plates, water, tea and coffee.
·
Prepare refreshments and serving as
required, clearing and collecting used cups and washing those, keeping kitchens
clean and in order, and other related duties.
·
Provision of scanning, photocopying,
shredding and laminating services from time to time as directed.
Qualifications
Academic Qualifications
·
Secondary School Certificate
·
First Aid Certificate
Experience
·
4 years’ experience
Skills
·
Excellent understanding of cleaning
processes and general hygiene
·
Basic ability to operate office
equipment
·
Good communication and interpersonal
skills
Procurement Officer
Job Purpose
The
Procurement Officer will create up-to-date plans to deliver goods and services
that best meet the organization’s business needs through managing day to day
procurement processes, provide guidance on procurement matters and ensure
adherence to the set procurement regulations and guidelines.
Responsibilities
·
Draft requests for quotations and
proposals;
·
Participate in comparison and
evaluation of bids;
·
Facilitate and follow up on approvals
of requisite documents required in the procurement process;
·
Provide guidance to project team on
procurement related matters and assist in developing suitable solutions;
·
Participate in pre-qualification of
vendors;
·
Manage the presentation and filing of
procurement documentation to facilitate report submission, fact-based analysis,
and tracking of past and present procurements;
·
Ensure adherence to the
organization’s procurement regulations and guidelines in all procurement
matters;
·
Liaise with the Finance Department to
ensure correct vendor payments, follow through on financial procurement budgets
and accuracy of financial procurement documentation presented;
·
Manage communication with vendors and
staff to facilitate smooth implementation of procurement procedures; and
·
Assist with stores and inventory
management.
Qualifications
Academic Qualifications
·
Bachelor’s degree in a business
related field
Professional Qualifications
·
Postgraduate diploma in Purchasing
and Supplies
·
Registration and current membership
with the respective Regulatory Body as relevant
Experience
·
4 years relevant experience, 1 year
experience at supervisory level
Skills and attributes
·
Excellent interpersonal and
communication skills
·
High ethical standards
·
Negotiation skills
·
Certified knowledge of US Federal
rules and regulations on procurement and funds management.
·
Computer literacy
·
Planning and organizational skills
Senior Finance Officer
Job Purpose
To
assist the Head of Finance in management of the project Finance and Accounting
function in order to ensure that all project, donor and legal requirements and
the daily operations in the department are met in a timely and efficient manner
Principal Accountabilities (Key Performance Areas)
·
Policies and Procedures
·
Payments
·
Procurement
·
Month end closure procedures
·
Recording of transactions
·
Management of travel/ project
advances
·
Ensure that project finances are
expended and accounted in accordance with established policies and procedures
·
Review all project payments ensuring
that they are properly supported and adhere to organization’s policies and
donor requirements
·
Approval of petty cash transactions
·
Review all LPOs ensuring they adhere
to policies and donor requirements
·
Coordinate the performance of month
end closure procedures to facilitate the period ledger closure in a timely
manner
·
Review/ approve journals as necessary
– corrections, liquidations, bank charges etc.
·
Ensure all travel advances are issued
as per policy
·
Ensure travel advance liquidations
are done in a timely manner
·
Reporting
·
Budget preparation and management
·
Funds request
·
Reconciliations
·
Participation
·
Audit
Other duties
·
Approve travel/ project advances
liquidations
·
Preparation of donor reports as per
agreed timelines
·
Assist the Head of Finance in
preparation of internal reports for management and other stakeholders
·
Assist the Head of Finance and
Programme management teams in budgets preparation and management
·
Disseminate Budget v Expenditure
reports to Programme staff on a monthly basis
·
Prepare monthly funds request in
accordance to the approved work plan and budget
·
Prepare bank reconciliation
statements on a monthly basis as per agreed timelines
·
Represent Finance in meetings with
stakeholders both internal and external including partners’ meetings
·
Give support to external auditors by
responding to queries, providing necessary documents for audit and preparation
of audit schedules
·
Act as a bank agent e.g .collecting
petty cash, cheque books and presenting instructions
·
Supervise and provide mentorship to
Finance Officer, Finance assistant and other Finance staff
·
Any other duty as may be assigned
from time to time
Qualifications and Experience
Qualifications (Minimum)
·
A First degree in Accounting,
Business
Administration, Management or Finance
·
Certified Public Accountant (Kenya)
Additional Qualifications
·
Knowledge and experience working with
a Financial Management Software (FMS)
Years of Experience
·
At least 8 years’ experience in a
Finance department OR 3 years’ experience in a similar role
Other Skills
·
Honest and dependable
·
A person of integrity
·
Keen and analytical
·
Self-driven
·
Team player
·
Attention to detail and ability to
meet strict deadlines
·
Reliable
·
Good presentation skills
·
Excellent communication and
interpersonal skills
Project Officer
Job Purpose
The
Care & Treatment Advisor will work to ensure that high quality HIV and TB
clinical services are offered in Kakamega AMPATHPlus project. This is to be
achieved through identifying and problem-solving around health systems barriers
to quality care, supporting a capacity-building agenda for clinical services,
and championing continuous quality improvement activities.
Responsibilities
·
Develops and implements a
capacity-building and systems-strengthening plan for provision of HIV and TB
clinical services in close collaboration with key partners
·
Institutionalizes clinical
effectiveness efforts including data demand and information use for continuous
quality improvement at facility level, regional level, and national level
·
Champions continuous quality
improvement for all areas of project implementation
·
Examines facility operations and
systems and leads the development of strategies to improve outputs and outcomes
·
Ensures implementation of recommended
clinical protocols and national guidelines
·
Leads the implementation of training
and continuous professional development systems for site-level staff and for
technical team members
·
Supports clinical staff through
onsite mentorship, onsite clinical consultations, and remote consultations
·
Evaluates outcomes of
capacity-building activities and shares recommendations
·
Represents the organization in a
clinical technical capacity at various meetings
·
Writes clinical services activity
reports
Qualifications
Academic Qualifications
·
Bachelors of Medicine and Bachelor of
Surgery (MBChB)
·
Masters of Public Health (added
advantage)
Professional Qualifications
·
Registration with Medical Practitioners’
and Dentists’ Board
Experience
·
At least 5 years’ experience
providing clinical HIV care and treatment, 2 year at supervisory level
·
Experience as a trainer and clinical
mentor
·
Clinical experience in PMCT, TB
prevention and treatment
Skills
·
Demonstrable expertise in HIV and TB
clinical services
·
Excellent interpersonal and
leadership skills
·
Demonstrable verbal and written
communication skills
·
Excellent analytical skills
·
Innovative with a high degree of
initiative
·
Organizational skills
Project Officer HIV
Job Purpose
The
Project Officer – HIV Testing and Counseling Services will provide guidance
related to Comprehensive HIV Prevention including HIV Testing Services
provision, Evidence Informed Behavioral Interventions (EBIs), harm reduction,
linkage to biomedical services including HIV treatment, and psychosocial
support.
Responsibilities
·
Provides technical support for the
implementation of HIV prevention activities in collaboration with supported
partners
·
Develops and implements a
capacity-building and systems-strengthening plan for EBIs in close
collaboration with key partners
·
Institutionalizes continuous quality
improvement systems for HIV Prevention implementation, monitoring and
evaluation
·
Examines overall coordination and
support for planning and implementation of Evidence Based HIV prevention
interventions
·
Leads the implementation and
facilitation of training and continuous professional development systems for
EBI facilitators, HTC counselors, adherence counsellors, other health
professionals and lay health workers (CHWs, peer educators, etc.) involved in
HIV prevention activities
·
Evaluates and adapts Community
Strategy implementation
·
In collaboration with other team
members, develops and distributes appropriate job aides and educational
material for comprehensive HIV prevention
·
Supports staff through onsite
mentorship and operations discussions
·
Evaluates outcomes of
capacity-building activities and shares recommendations
·
Writes HIV Prevention activity
reports and periodic program implementation reports
Qualifications
Academic Qualifications
·
Diploma in Nursing or Clinical
Medicine
·
Bachelor of Community Nursing/Public
Health/Sociology or related field (added advantage)
Professional Qualifications
·
NASCOP Certified HIV Testing and
Counseling Professional
Experience
·
4 years’ relevant work experience, 2
years’ experience at supervisory level
Skills
·
Interpersonal and communication
skills
·
Analytical and report writing skills
·
Computing skills
How To Apply
Please
email: a cover letter detailing your suitability, your Curriculum Vitae,
contact information for three referees (name, email address, and telephone
number) and a copy of your most recent pay slip.
Please
include the job title that you are applying for on the subject of the email and
send to info@healthstrat.co.ke by 30th January 2019.