Job Title: Documentation
/ Declaration Clerk
Reference: DC 2019
Reference: DC 2019
Recruiter: Stratostaff East Africa
Location: Nairobi, Kenya
Available: Immediately
Category: Experienced
Offer: Neg.
Profile Introduction: Our client, one of the world’s leading logistic providers
is seeking to recruit Documentation/Declaration clerk.
Role Summary: Based on the client site, the Documentation / Declaration
clerk will report to the Client Supervisors at the Shipping Office on
operational issues and the Onsite supervisor on staffing issues.
In this role you will follow a
regular work plan, meet day-to-day short-term objectives and resolve issues
through immediate action at the Shipping office.
Qualifications
·
At least a Diploma in any
Business-related field from a recognized institution;
·
Must be computer literate
·
2 years’ experience in Clerical work
Job Specification
·
Receive and check the documents
brought by the shippers to confirm their correctness.
·
Tallying of documents with their
respective weight dockets and attaching them to folders together with their
respective CSD’s.
·
Processing of Mawb / Hawb on Ciel and
loading of custom entries.
·
Ensure correct tariffs are captured
on Awbs including traffic codes.
·
Typing / filling Eur1 forms, GSPs and
Certificate of Origins.
·
Photocopying of all documents and
payment of entries to the bank.
·
Securing phytosanitary certificates
from Kephis for shippers who have agreement with the client to get
phytosanitary certificates on their behalf.
·
Passing of the documents at the
customs.
·
Ensuring all documents are taken to
their respective airline offices on time.
·
Preparing of document handling
reports and sending them to the clearing agents/ consolidators.
·
Endorsing all custom entries at the
customs before they are dispatched to the shippers.
·
Dispatch of customs endorsed
documents to the shippers.
·
Receive bookings placed by clients
after office hours for dayshift staff to follow up.
·
Compile customs documentation: EUR 1,
Form A and Certificate of Origin.
·
Carry out accurate e-filing and plan
for customs examinations where necessary.
·
Hand over documentation to third
party transport.
·
Ensure that cargo is handed over to
the correct handling agent.
·
Ensure no misuse of company
properties in the office.
·
Any other duties within the scope of
your work as may be assigned by the Departmental Managers from time to time.
Competencies and Job Requirements
·
Computer Literacy – this position
requires good knowledge in data entry and Microsoft Office Suite. Knowledge in
ERP systems e. g Simba System, KEPHIS, will be an added advantage.
·
Teamwork – Documentation/Declaration
clerks need to communicate and coordinate with one another Office staff to
perform duties and tasks and ensure all processes are done correctly
·
Math skills –
Documentation/Declaration clerks will use basic arithmetic in customs entries,
airway bill preparation and valuation of consignments.
How to Apply
If you are qualified and up to the
challenge send your Resume and Cover Letter to vacancies@stratostaff.co.ke by
14th January 2019.
Please note that only qualified
candidates will be contacted.
Stratostaff is an Equal Opportunity
Employer
