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Clerk Job in Nairobi, Kenya

Job Title: Documentation / Declaration Clerk

Reference: DC 2019
Recruiter: Stratostaff East Africa
Location: Nairobi, Kenya
Available: Immediately
Category: Experienced
Offer: Neg.

Profile Introduction: Our client, one of the world’s leading logistic providers is seeking to recruit Documentation/Declaration clerk.
Role Summary: Based on the client site, the Documentation / Declaration clerk will report to the Client Supervisors at the Shipping Office on operational issues and the Onsite supervisor on staffing issues.
In this role you will follow a regular work plan, meet day-to-day short-term objectives and resolve issues through immediate action at the Shipping office.
·         At least a Diploma in any Business-related field from a recognized institution;
·         Must be computer literate
·         2 years’ experience in Clerical work
Job Specification
·         Receive and check the documents brought by the shippers to confirm their correctness.
·         Tallying of documents with their respective weight dockets and attaching them to folders together with their respective CSD’s.
·         Processing of Mawb / Hawb on Ciel and loading of custom entries.
·         Ensure correct tariffs are captured on Awbs including traffic codes.
·         Typing / filling Eur1 forms, GSPs and Certificate of Origins.
·         Photocopying of all documents and payment of entries to the bank.
·         Securing phytosanitary certificates from Kephis for shippers who have agreement with the client to get phytosanitary certificates on their behalf.

·         Passing of the documents at the customs.
·         Ensuring all documents are taken to their respective airline offices on time.
·         Preparing of document handling reports and sending them to the clearing agents/ consolidators.
·         Endorsing all custom entries at the customs before they are dispatched to the shippers.
·         Dispatch of customs endorsed documents to the shippers.
·         Receive bookings placed by clients after office hours for dayshift staff to follow up.
·         Compile customs documentation: EUR 1, Form A and Certificate of Origin.
·         Carry out accurate e-filing and plan for customs examinations where necessary.
·         Hand over documentation to third party transport.
·         Ensure that cargo is handed over to the correct handling agent.
·         Ensure no misuse of company properties in the office.
·         Any other duties within the scope of your work as may be assigned by the Departmental Managers from time to time.
Competencies and Job Requirements
·         Computer Literacy – this position requires good knowledge in data entry and Microsoft Office Suite. Knowledge in ERP systems e. g Simba System, KEPHIS, will be an added advantage.
·         Teamwork – Documentation/Declaration clerks need to communicate and coordinate with one another Office staff to perform duties and tasks and ensure all processes are done correctly
·         Math skills – Documentation/Declaration clerks will use basic arithmetic in customs entries, airway bill preparation and valuation of consignments.
How to Apply
If you are qualified and up to the challenge send your Resume and Cover Letter to by 14th January 2019.
Please note that only qualified candidates will be contacted.
Stratostaff is an Equal Opportunity Employer

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