CBM
Administration Officer
Administration Officer
Location: Nairobi, Kenya
Objectives: Responsible and
accountable for all administration, procurement and safety & security
matters at CBM Office in Nairobi.
Main Tasks
·
Document and maintain updated administrative processes and
procedures; initiate and lead regular reviews to ensure clarity, effectiveness
and efficiency;
·
Coordinate visa applications for visitors and expatriate
co-workers;
·
Ensure office and property/facility management, including office
cleanliness, organizing and overseeing maintenance and repair works on CBM
premises or on CBM assets; facilitating and following up on Accessibility and
Inclusion audits;
·
Ensure the timely development of annual work plans and budgets
for the department;
·
Manage,prepare, circulate, file and archive all administrative
and contractual documents in conformity with CBM procedures.
·
Supervise country office administrative staff;
·
Coordinate with relevant person’s full cycle of procurement
processes as per CBM /applicable donor guide.
·
Safety and security focal point for the Nairobi office, ensure
all staff and visitors comply with Safety and Security SOP in the country.
·
Inventory and Asset Management as per laid down procedures.
·
Ensure all CBM assets, equipment and vehicles are timely and
adequately covered for risks through various applicable insurance products;
·
Model and promote CBM’s values, culture and inclusive practices
and promote disability and gender equality with colleagues;
Pre-Requisites
Pre-Requisites
Education, Knowledge
& Professional Experience
·
Bachelor’s Degree in /Business related field with a
specialization/bias in Procurement;
·
CIPS qualification and KISM membership is an added advantage.
·
Driving proficiency will be an added advantage.
·
A minimum of 4-years of experience in a in a similar role
ensuring effective operations in administration, systems and controls
particularly with an international development organization
·
An effective team player who is able to work diplomatically and
with sensitivity with individuals from a variety of cultures, professions and
personal backgrounds.
·
Ability to prioritize work and meet deadlines.
·
Highly organized, flexible, self-directed and comfortable
working in a fast-paced environment with changing priorities and under minimal
supervision.
·
Ability to proactively anticipate any potential issues or risks
for the office and submit appropriate recommendations to address them
·
High level of professionalism, maturity and integrity when
dealing with sensitive information and issues
How to Apply:
Application Procedure:
Candidates with the required profile and proven experiences, who
meet these qualifications, are invited to submit via e-mail, a meaningful
letter of motivation, stating why he/she wishes to work for CBM, CV, three
professional references and salary expectations to Recruit.Nairobi@cbm.org.
Application deadline: 5 pm 7th
February 2019
CBM encourages persons with disabilities who qualify to apply
for this position.
Only short-listed candidates will be contacted.