Procurement Officer – Country and
Regional Programmes
Grade: JG7
Grade: JG7
Department: Corporate Services
Location: Any of the TMEA Offices
Job summary
The job holder is responsible for
ensuring that all country and regional procurement and contract management
activities are managed and executed effectively with a commercial focus, to
deliver impact, results and to achieve the spend target.
Responsibilities
Strategic focus
·
Ensure all procurement cycle
processes are carried out to achieve value for money, transparent and adhere to
good procurement practice.
·
Ensure all procurement decisions are
each taken in line with TMEA governance structures and processes.
·
Providing appropriate procurement
advice, support, guidance and challenge, at all stages of project cycle,
especially at initial design stage, business and procurement planning,
including progressing pretender market engagement opportunities and also
including contract management.
·
Detailed familiarisation with all
projects and mobilisation plans across relevant Country and Regional teams and
their link to the Results Framework.
·
Schedule, organise and remind
attendees to discuss procurement plans and strategies on at least a monthly
basis, store up to date respective procurement plans, develop a system of
monitoring on-going and up-coming work and ensure that every process is
up-to-date, and information is real-time in teams.
·
Regularly review Regulations and
Procurement Procedures Manuals and submit any changes/ improvements for
approval to the Procurement Manager.
·
Lead on the reporting of KPIs to
senior management and Board.
Operational focus
·
Manage all supply side interactions
during procurement cycle processes, including responding to tenderers queries
in a professional and timely manner.
·
Draft advertisements, pre-tender
market engagement material, tender documents including but not limited to
expression of interest (EOI), request for proposals (RFP), invitation to tender
(ITT), timetable/s and contract management documentation, and when approved,
place them in agreed publications, websites, as applicable.
·
Lead and guide evaluation panels on
evaluation process and evaluation criteria whilst ensuring fairness and
consistency to desist from prejudice to suppliers.
·
Draft evaluation reports on all
submissions made at all tender processes for presentation to TC and/or PrD.
·
Conduct notifications of TC outcome
to all bidders and provide clear, objective, useful supplier feedback, in a professional
and timely manner.
·
Organise for pre-contract due
diligence (DD) where it is required.
·
Prepare draft contracts for
signature, ensuring that supporting documentation, are approved at the
appropriate level and consistently with accuracy.
·
Monitor issuance of contracts and
receipt of signed versions back from consultants whilst ensuring that no
consultant/ suppliers are engaged without a fully signed contract.
·
Ensure relevant key and supporting
documentation relating to contracts is stored electronically and is easily
retrieved especially by people outside the procurement team.
·
Assist teams in undertaking contract
management, including monitoring performance by consultants/ companies,
reviewing receipt of reports and assisting teams in quality control/ assurance.
·
Ensure that all contract amendments
are drafted on time once sound justification is done and comply with the
procurement policy.
·
Maintain and continually update
relevant registers, for e.g. contracts, procurement plans, log, adverts, etc.
·
Assist with training programmes and
deliver content as necessary.
Stakeholder Management
·
Develop and adopt a
customer/programme-centric, problem solving approach to protect and deliver the
Results Framework.
·
Develop and maintain strong
relationships with all internal and external stakeholders, including TMEA
colleagues, partners and donors and meet with them regularly with country and
regional colleagues to provide relevant advice and guidance, specific to
circumstances.
Corporate level responsibilities
·
Apply the highest standards of
controls and risk management practices and behaviours and embed a positive risk
and control culture.
·
Demonstrate prudence, sound judgement
and appropriate and timely escalations in management of all types of risk
(including fraud risk) applicable to role.
·
Understand and comply with the
relevant end-to-end processes including applicable risks and controls.
·
Seek to identify, understand and
escalate risk events/incidents/ issues on a timely basis focusing on fixing
root-causes and taking ownership of identified mitigating actions.
·
Complete all relevant mandatory
trainings within the stipulated timelines.
·
Ensure compliance with PCM guidelines
throughout the project design and implementation cycle, including reporting and
closure.
·
Ensure compliance with grant
management procedures and guidelines including appraisal, selection,
implementation, reporting and closure.
·
Contribute to the
development/revision of tools and procedures to document and share knowledge,
incentivise staff/teams and enforce compliance and standards.
·
Participate in regular informal and
formal reflection, knowledge sharing and learning events.
·
Document lessons learned and best
practices for knowledge sharing and learning.
·
Promote and adhere to TMEA’s core
values and ensure compliance with organisational policies and procedures.
·
Maintain zero tolerance to bribery,
fraud and corruption, and ensure the immediate reporting of any corruption or
suspect behaviour that threatens TMEA’s reputation.
·
Adhere to the safeguarding policies
and procedures and immediately report any safeguarding concerns.
·
Any other related responsibilities
that may be assigned by the line manager from time to time.
Organisational positioning
Academic and professional
qualifications
·
An undergraduate degree or post
graduate degree from a recognised university.
·
Full membership of and certification
by relevant professional body (such as CIPS or KISM).
Work experience
·
For undergraduate degree holders, a
minimum of five years relevant experience preferably in a busy medium sized
organisation OR a postgraduate degree plus a minimum of three years’ relevant
experience.
·
Working knowledge of procurement best
practice in East Africa.
Additional skills
·
Honesty and integrity
·
Proactive, self-motivated and results
focused
·
Ability to work effectively with
staff and external partners with gravitas and influence
·
A good TMEA team player.
·
Ability to make decisions in
difficult operating environments
·
Ability to handle multiple tasks
·
Ability to handle multiple tasks and
provide regular feedback on progress
·
Ability to prioritise and pay
attention to detail and manage time effectively
·
Good planning, management and
organising skills, ability to prioritise and pay attention to detail
·
Good oral, written communication and
presentation skills.
·
Proficiency in MS Office applications
Human Resources (HR) Manager
Grade: Manager 1
Direct reports: HR Assistant
Department: Corporate Services, HR
Location:
Flexible – Any of TMEA’s offices in
the region
Job summary
The job holder will support the Human
Resources Director and team in designing sound talent attraction, management
and development strategies, policies and procedures that ensure that TradeMark
East Africa (TMEA) attracts and retains skilled and highly motivated staff.
S/he will work in collaboration with colleagues within the unit to ensure the
delivery of effective and efficient service and the provision of an enabling
working environment.
Responsibilities
Human Resources
·
Manage the recruitment and selection
process using good practice, objective and fair resourcing strategies,
practices and procedures necessary to recruit and hire a competent and skilled
workforce.
·
Drive key resourcing initiatives
forward such as inclusive hiring, implementing technology to make hiring more
efficient and driving creative solutions to attract top talent.
·
Support line management in
forecasting and planning workforce requirements and development of talent pipeline
and resourcing plans that are aligned to the unit/business strategy.
·
Prepare periodic reports on
resourcing activities and progress towards agreed targets. This will include
setting and monitoring key performance indicators.
·
Work closely with other HR colleagues
to develop and implement best practice HR strategy, policies, programs and
initiative that enhance overall business performance.
·
Contribute to the review of human
resources policies and procedures and ensure their effective implementation in
a way that strengthens awareness, accountability and professionalism across the
organisation.
·
Participate in the development and
operationalisation of programmes, procedures, and guidelines to help align
organisational talent with the strategic goals of the organisation.
·
Provide guidance on change management
initiatives relating to organisational, team and job restructures in order to
enhance efficiency and economy.
·
Participate in the monitoring of HR
compliance issues and undertake general HR functions.
·
Build and equip line management with
appropriate tools and knowledge to enhance effective team management.
·
Provide ongoing advisory services and
support to the staff on human resources related matters, policies and
procedures.
·
Provide exceptional HR service
delivery to assigned teams, including day to day support.
·
Ensure continuous self-development on
knowledge of legal requirements related HR management thus reduce legal risks
and ensure compliance to organisational requirements.
Corporate responsibilities
·
Apply the highest standards of
controls and risk management practices and behaviours and embed a positive risk
and control culture.
·
Demonstrate prudence, sound judgement
and appropriate and timely escalations in management of all types of risk
(including fraud risk) applicable to the role.
·
Understand and comply with the
relevant end-to-end processes including applicable risks and controls.
·
Seek to identify, understand and
escalate risk events/incidents/ issues on a timely basis focusing on fixing
root-causes and taking ownership of identified mitigating actions.
·
Complete all relevant mandatory
trainings within the stipulated timelines.
·
Ensure compliance with grant
management procedures and guidelines including appraisal, selection,
implementation, reporting and closure.
·
Contribute to the
development/revision of tools and procedures to document and share knowledge,
incentivise staff/teams and enforce compliance and standards.
·
Participate in regular informal and
formal reflection, knowledge sharing and learning events.
·
Document lessons learned and best
practices for knowledge sharing and learning.
·
Promote and adhere to TMEA’s core
values and ensure compliance with organisational policies and procedures.
·
Maintain zero tolerance to bribery,
fraud and corruption, and ensure the immediate reporting of any corruption or
suspect behaviour that threatens TMEA’s reputation.
·
Adhere to the safeguarding policies
and procedures and immediately report any safeguarding concerns.
·
Any other related responsibilities
that may be assigned by the line manager from time to time.
Organisational positioning
·
Academic and professional
qualifications
·
An undergraduate or postgraduate
degree.
·
A post-graduate diploma in Human
Resource Management.
·
Full Member of the Institute of Human
Resource Management or equivalent.
Qualifications
·
Undergraduate degree holders will
have at least seven years relevant work experience in an organisation that is
similar to TMEA in scope and context, while postgraduate degree holders will
have at least five years relevant work experience.
·
Experience within the East African
region is essential.
·
Demonstrable experience in the key
functions of HR is essential.
Additional skills
·
Proven ability to maintain
confidentiality and delicately solve sensitive matters.
·
Good leadership and people management
skills.
·
Sound decision making and judgement
skills.
·
Excellent relationship management and
negotiation skills.
·
Good oral and written communication
skills.
·
Ability to work under pressure and
within tight deadlines.
·
Ability to effectively interact with
internal and external stakeholders in potentially strenuous situations.
·
Good planning and organisational
skills.
·
Attention to detail and quality
orientation skills.
·
Proficiency in MS Suite of packages.
·
Ability to drive value through
effecting sound human resources initiatives.
Additional/background information
The job holder will cover all
generalist aspects of HR including the implementation of HR processes that
support the achievement of the organisation’s goals and objectives. The role
involves external representation of TMEA, mainly to HR-technical related
bodies. The job holder shall be expected to visit country offices in order to
ensure adequate understanding of TMEA operations and needs and to be able to
provide relevant support.
Programme Officer, Business
Competitiveness
Line Manager title: Programme
Manager, Business
Competitiveness
Grade: JG7 Direct reports: None
Department: Business Competitiveness
Location: Nairobi, Kenya
Job summary
The Programme Officer’s primary role
is to support Directorates under Outcome 2 (Private Sector Advocacy, Women and
Trade, Export Capability, and Transport and Logistics) in developing and
rolling out programmes as well as ensuring that Project Cycle Management
principles are applied across the portfolio. Core duties include project
planning and implementation; mobilisation, monitoring, evaluation, learning and
dissemination; quality assurance; reporting; communications, and coordinating
Country Programmes and Implementation Partners and events.
Responsibilities
·
Outcome 2 Programmatic and Strategy
implementation:
·
Assist the Directors and Programme
Managers to develop and implement Directorate’s strategies
·
Develop and monitor annual work plans
for the Regional Programmes and support to Country Programmes where needed
·
Support the Directorate’s in
achieving regional and country-specific results, specifically monitoring
milestones, outputs and outcomes
·
Support the development and review of
Outcome 2’s annual business plans, budgets and strategy documents
·
Initiate and manage all the required
procurement processes, including TMEA’s Framework Contracts and Financial
Management System
Relationship Building
·
Establish and manage relationships
with regional and national PSOs, CSOs, EAC Corporates and other EAC regional
integration stakeholders
·
Provide support to Regional Outcome 2
Partners in the implementation of capacity building programmes and roll out of
programmes
·
Manage partnerships with Outcome 2
Partners engaged in business competitiveness work at the regional level
·
Facilitate and represent the Outcome
2 Programme at regional and national level and as may be required
Monitoring, Evaluation, Learning and Dissemination
·
Work closely with the Knowledge and
Results team to ensure good practice in monitoring, evaluation, learning and
dissemination and reporting throughout the programme cycle
·
Provide support to the communications
team to identify and roll out an Outcome 2’s visibility strategy
·
Work closely with the communications
team and external partners to develop a media engagement strategy and execution
of the same
·
Maintain a database of critical
stakeholders in Government, the private sector and civil society both at the
regional and national level
·
Provide regular support to the
Programme Directors and ensure proper lines of communication and coordination
with TMEA programmes and other key stakeholders
·
Organise and participate in
organisational learning initiatives such as Knowledge and MEL sessions, annual
reviews and evaluations and ensure good practice and lessons for effective
programme delivery are implemented
·
Developing and regularly updating the
programme M&E information on the MIS and collating information for the
corporate results framework in collaboration with Result and Research team
·
Reviewing, compiling quarterly and
annual programme reports in the MIS
·
Work with the START team to ensure
case studies are identified and developed; lessons learned are well documented
and communicated
·
Coordinate/provide input for external
reviews and evaluations/project assessments
Administrative and Logistical Support
·
Develop and monitor programme
mobilisation, budgets and expenditure, in line with TMEA policies and
procedures and ensure compliance.
·
Provide logistical and administrative
support in organising, delivery and reporting on crucial events and meetings
·
Ensure timely disbursement of
grantees funds and other services suppliers
·
Undertake other duties as may be
assigned by the Programme Directors and Managers
Reporting
·
Help the Programme Directors and
Managers in compiling quarterly narratives; outputs and financial progress
reports as well as briefs and updates when required
·
Cooperating and providing information
as may be required by external auditors and programme reviewers
·
Support the review of all supporting
documentation to quarterly reports submitted by implementing partners
Corporate level
·
Apply the highest standards of
controls, risk management practices, behaviour and embed a positive risk and
control culture
·
Demonstrate prudence, sound
judgement, appropriate and timely escalation to the management all types of
risk (including fraud risk) applicable to the role.
·
Understand and comply with the
relevant end-to-end processes including applicable risks and controls.
·
Seek to identify, understand and
escalate risk events/incidents/ issues on a timely basis focusing on fixing
root-causes and taking ownership of identified mitigating actions.
·
Complete all relevant mandatory
training within the stipulated timelines.
·
Promote and adhere to TMEA’s core
values and ensure compliance with organisational policies and procedures.
·
Participate in regular informal and
formal reflection, knowledge sharing and learning events.
·
Maintain zero tolerance to bribery,
fraud and corruption, and ensure the immediate reporting of any corruption or
suspect behaviour that threatens TMEA’s reputation.
·
Any other related responsibilities
that may be assigned by the line manager from time to time.
Qualifications
Academic and professional
qualifications
·
An undergraduate or postgraduate
degree in Economics, Political Science, International Development,
International Trade, Finance, Business Administration, Enterprise Management or
another relevant field.
Work experience
·
For undergraduate degree holders at
least five years relevant experience and for postgraduate degree holders at
least three years of relevant experience preferably in, private sector or civil
society engagement preferably in East Africa, project management, research, and
report writing.
Technical skills and
behavioural competencies
·
A good understanding of the
sub-national, national and regional trade dynamics, business environment and
governance issues
·
Experience in managing multiple
projects
·
Ability to network and build sound
personal relationships
·
Experience in project assessment and
evaluation
·
Experience in basic financial
management and budgeting
·
Excellent communication skills
·
Knowledge of Kiswahili/or French
would be an advantage
·
Ability to prioritise and produce
work of a consistently high standard
Programme Manager, Business
Competitiveness – Regional
Programming
Line Manager title: Director, Private
Sector Advocacy
Grade: JG 6 Direct reports: None
Department: Business Competitiveness
Location: Nairobi, Kenya
Job summary
The Programme Manager will provide
support the Directorates of Private Sector Advocacy; Export Capability; and
Women and Trade in developing and rolling out regional programmes. The PM will
directly report to the Director, Private Sector Advocacy in terms of
performance management but will be a shared resource across the Business
Competitiveness portfolio. Programming will focus on the three strategic impact
areas, adapted to local circumstances and developed within an overall regional
strategic framework to;
·
Support public private dialogue and
advocacy;
·
Improve the ability of firms to
export goods of sufficient quality and quantity and the availability and
quality of services that support trade and technology that facilitates the
production of goods and services; and
·
Support the implementation of
interventions that enhance the capacity of women to effectively participate in
trade and increase their trade values and incomes.
Roles and responsibilities
Programme Management and Delivery:
·
The PM will play a central part in
managing the Business Competitiveness portfolio; technical and financial
performance as stipulated in the TMEA grant management policy amongst others.
Working with the SOL, country directors, technical/regional directors and
programme managers and consultants, contribute to the development of the
strategic direction of the programme
·
Support country implementation
engagement, implementation plan and assist in its extension to, and
coordination with, the overall regional programming.
·
Provide technical oversight to
Business Competitiveness projects and any other projects as designated under
the matrix management structure
·
Support programme deliverables
including through management of project teams, supervision of consultants,
liaison with client and donor partners, and coordination of technical inputs in
project implementation
·
Manage projects to ensure that
results frameworks and indicators are appropriate and up to date, and ensure
progress is being made against agreed results, projects are properly structured
and adequately resourced, projects are completed on time and within budget and
that work is delivered to a technical standard that fully meets requirements
·
Evaluate proposals for funding
support and making recommendations; provide programmatic and logistical support
to potential applicants to solicit and produce high quality proposals for funding;
monitor potential applicants and recipients of financial support and oversee
grant management and reporting
·
Assist in the preparation and
management of budgets and tracking and verifying programme expenditure
·
Assist in the preparation and editing
of reports and other programmatic documents when required
·
Ensure compliance with PCM guidelines
throughout the project design and implementation cycle, including reporting and
closure.
·
Ensure compliance with grant
management procedures and guidelines including appraisal, selection,
implementation, reporting and closure.
·
Adhere to the safeguarding policies
and procedures and immediately report any safeguarding concerns.
Strategic Partnerships/Relationships:
·
Assist in the development and
management of relationships with key country and regional stakeholders
(organisations and individuals) – including government, private sector, civil
society, research organisations, and academics, the EAC Secretariat and
regional umbrella bodies
·
Manage contractual relationships with
sub-contractors and associates undertaking proper observance of all
personnel/contracting actions: preparation and negotiation of contracts, timely
initiation of payments and performance appraisal
·
Maintain zero tolerance to bribery,
fraud and corruption, and ensure the immediate reporting of any corruption or
suspect behaviour that threatens TMEA’s reputation.
·
Represent the Business
Competitiveness portfolio regional and country fora when required to do so
Monitoring, Evaluation,
Learning and Dissemination:
·
Contribute to the
development/revision of tools and procedures to document and share knowledge,
incentivise staff/teams and enforce compliance and standards in cooperation
with the knowledge and results
·
Support knowledge and results
management to ensure consistent monitoring and timely evaluation of key
projects to assess impact.
·
Work closely with the knowledge and
results team to develop quarterly and annual reports on the MIS
·
Coordinate the updating of the
corporate results framework when required
Communications:
·
Ensure dissemination and visibility
of the Business Competitiveness portfolio
·
Act as the primary communications
liaison for regional/technical directors and programme managers
·
Prepare and /or coordinate inputs for
corporate reports, donor reports, impact stories and any other communications
materials for the portfolio
·
Administrative and Logistical
Support:
·
Develop and monitor programmatic
budgets and costs, in line with TMEA policies and procedures
·
Lead in procurement of services for
the programme in line with established procurement procedures
·
Provide logistical and administrative
support for key Business Competitiveness meetings, forums and events
·
Ensure timely funds disbursement of
grantees and other services suppliers
·
Ensure portfolio documents are
updated and filed on J/shared drive
Corporate level responsibilities:
·
Apply the highest standards of
controls and risk management practices and behaviours and embed a positive risk
and control culture
·
Demonstrate prudence, sound judgement
and appropriate and timely escalations in management of all types of risk
(including fraud risk) applicable to my role.
·
Understand and comply with the
relevant end-to-end processes including applicable risks and controls.
·
Seek to identify, understand and
escalate risk events/incidents/ issues on a timely basis focusing on fixing
root-causes and taking ownership of identified mitigating actions.
·
Promote and adhere to TMEA’s core
values and ensure compliance with organisational policies and procedures.
·
Ensure compliance with PCM guidelines
throughout the project design and implementation cycle, including reporting and
closure.
·
Ensure compliance with grant
management procedures and guidelines including appraisal, selection,
implementation, reporting and closure.
·
Participate in regular informal and
formal reflection, knowledge sharing and learning events.
·
Document lessons learned and best
practices for knowledge sharing and learning.
·
Promote and adhere to TMEA’s core
values and ensure compliance with organisational policies and procedures.
·
Maintain zero tolerance to bribery,
fraud and corruption, and ensure the immediate reporting of any corruption or
suspect behaviour that threatens TMEA’s reputation.
·
Adhere to the safeguarding policies
and procedures and immediately report any safeguarding concerns.
·
Any other related responsibilities
that may be assigned by the line manager from time to time.
Qualifications
Academic and professional
qualifications
·
An undergraduate or postgraduate
degree in Economics, Business Administration, Political Science, Public/
International Affairs.
·
Training in Programme/ Grant
Management, Regional Integration, Trade or International Development or other
relevant field would be an added advantage.
·
Strong research, oral and written
communications and stakeholder coordination skills are essential.
Work experience
·
For undergraduate degree holders, at
least seven years of proven experience in programme/project/grant management in
private sector development, value chain, logistics) and/or private sector or
civil society engagement in East Africa. Post graduate degree holders will
possess at least five years of relevant experience.
Technical skills and
behavioural competencies
·
Good understanding of the country and
regional socio-political and economic contexts in East Africa as well as the
country and regional private sector and civil society environment;
·
Good understanding of
competitiveness, enabling trade issues;
·
Knowledge of and experience in
supporting country public private dialogue and policy advocacy;
·
Experience in managing multiple
projects, demonstrated organisational skills and attention to detail;
·
Excellent influencing, networking and
relationship building;
·
Ability to work within and
communicate effectively within a matrix structure and between regional and
technical teams;
·
Excellent communication and written
and spoken English;
·
Comfortable working under pressure
and within tight deadlines with ability to multi-task;
·
Experience with gender and social
inclusion in programming a strong advantage; and
·
Knowledge of Kiswahili/or French
would be an advantage.
Director, Standards and SPS
Line Manager: Senior Director, Trade
Environment
Grade: JG4 Direct reports:
Programme Manager, Standards and SPS
(JG5)
Department: Trade Environment
Location: Nairobi, Kenya
Job summary
The job holder is responsible for
providing strategic direction to the TradeMark East Africa (TMEA) Standards and
Sanitary & Phytosanitary Measures (SPS) programme, whose goal is to
minimise the use of standards, technical regulations and SPS measures as
barriers to trade, nationally and regionally, in the East African Community
(EAC). In particular, the Director provides technical guidance to TMEA country
programmes, the TMEA-EAC Partnership Programme (TEPP) and the regional
programmes based in Nairobi to support relevant national ministries,
departments and agencies (MDAs), the EAC Secretariat and the private sector to
adapt international practices in developing and enforcing compliance to
standards, technical regulations and SPS measures in the EAC context.
Responsibilities
Strategy development and
implementation
·
Develop the overall strategy for
TMEA’s Standards and SPS programme for supporting implementation of the
relevant aspects of trade facilitation within the context of international and
regional laws and policies such as the EAC SQMT Act, the EAC SPS Protocol, the
WTO TBT Agreement, the WTO SPS Agreement, and the WTO Trade Facilitation
Agreement.
·
Provide technical guidance to the EAC
Secretariat and the Partner States, through the country programmes and TEPP, to
develop and implement trade facilitating standards and SPS strategies aligned
with the relevant international, regional and national laws and policies.
·
Network and maintain strong
professional relationships between TMEA and its implementing partners such as
the EAC Secretariat, MDA’s and the private sector.
·
Build and maintain synergies between
TMEA and other Development Partners involved in related initiatives.
·
Represent TMEA at high-level
implementing development partner engagements related to Standards and SPS.
·
Collaborate and provide guidance and
input to other TMEA programmes whose interventions may impact standards and SPS-related
activities.
·
Develop and oversee implementation of
the TMEA Standards and SPS programme initiatives in accordance with agreed
business and work plans.
·
Supervise and guide consultants as
appropriate, in the area of Standards and SPS both at regional and country
programme levels.
Monitoring, Evaluation,
Communication and Learning
·
Support the EAC Secretariat and the
relevant MDAs in the Partner States to develop and maintain rigorous monitoring
and evaluation systems in tracking progress of the implementation of laws,
decisions and policies with regard to Standards and SPS.
·
Collaboration with the Results team
to develop and maintain a monitoring system for TMEA’s workstream on Standards
and SPS comprising qualitative and quantitative indicators for all expected
results.
·
Define and carry out a communications
and visibility strategy for TMEA’s work on Standards and SPS in collaboration
with the Communications team.
·
Enhance understanding of the
contribution of Standards and SPS interventions towards the broad objective of
trade facilitation among TMEA staff and stakeholders.
Reporting
·
Guide the preparation of regular
financial progress reports, and provide regular briefings and updates to TMEA
Management structures.
·
Contribute to the preparation,
submission and presentation of progress and annual reports against agreed
business and work-plans.
·
Participate actively in external
reviews and evaluations.
General
·
Provide leadership, support and
mentoring to the team including undertaking performance appraisals.
·
Ensure compliance with Project Cycle
Management (PCM) guidelines by the team in terms of project design, procurement
& contract management, outcome/output-based planning, reporting and
financial management, and results-oriented monitoring, learning and evaluation.
·
Lead teams in regular informal and
formal reflection, knowledge sharing and learning events.
·
Quality-assure tools and procedures
to document and share knowledge, incentivise staff/teams and enforce compliance
and standards.
·
Apply the highest standards of
controls and risk management practices and behaviours and embed a positive risk
and control culture in all aspects of the Standards and SPS programme,
including due diligence in all programming activities.
·
Seek to identify, understand and
escalate risk events/incidents/ issues on a timely basis focusing on fixing
root-causes and taking ownership of identified mitigating actions.
·
Demonstrate prudence, sound judgement
and appropriate and timely escalations in management of all types of risk
(including fraud risk).
·
Understand and comply with the
relevant end-to-end processes including applicable risks and controls.
·
Complete all relevant mandatory
trainings within the stipulated timelines.
·
Promote and adhere to TMEA’s core
values, and ensure compliance with organisational policies and procedures.
·
Maintain zero tolerance to bribery,
fraud and corruption, and ensure the immediate reporting of any corruption or
suspect behaviour that threatens TMEA’s reputation.
·
Adhere to the safeguarding policies
and procedures and immediately report any safeguarding concerns.
·
Any other related responsibilities
that may be assigned by the line manager from time to time.
Qualifications
Academic and professional
qualifications
·
Undergraduate or Master’s degree in
Business Administration, Economics, Development Studies,Agricultural Sciences,
International Trade, or related field.
·
Professional accreditation or
development courses in trade policy, trade facilitation, quality
infrastructure, food science or related areas will be an added advantage.
Work experience
·
Undergraduate degree holders will
have at least 12 years’ of relevant working experience while postgraduate
degree holders will require at least 10 years’ of relevant working experience
(i.e. experience gained while working in regional integration, market access,
product regulation and related areas).
·
At least five years of leading and
managing programmes related to trade and regional integration / development
co-operation in EAC countries (Burundi, Kenya, Rwanda, South Sudan, Tanzania
and Uganda).
·
Demonstrable experience working at
the regional level in the EAC or other regional organisation on regional
quality infrastructure, standards harmonization and improving administration of
regional SPS measures.
·
Experience working with private
sector and civil society to support trade related advocacy in the area of
Standards and SPS.
Technical skills and
behavioural competencies
·
Strong leadership and management
skills, including the ability to provide strategic guidance and technical
oversight to teams. Demonstrate personal qualities and credibility to lead,
develop and motivate staff.
·
Ability to establish and maintain
strong collaborative partnerships/relationships with development partners,
partner government agencies, civil society and private sector
organisations/associations.
·
Good understanding of the Standards
and SPS related dynamics affecting trade at national, regional and multilateral
levels.
·
Excellent oral and written
communication skills. Demonstrable experience in written, analytical,
presentation and reporting skills.
·
Excellent interpersonal skills with
demonstrable experience networking at various levels with public and private
sector, and international partners.
·
Demonstrable ability to influence
others to achieve objectives and gain consensus and collaboration.
·
Sound decision-making and judgement
capabilities, as well as good problem solving and analytical skills.
·
A self-motivated individual who
requires minimal supervision.
·
Proficiency in MS Office
applications.