Mercy Corps
The Mercy Corps AgriFin Finance Department is responsible for all financial functions of AgriFin Programs, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps AgriFin Finance Department is responsible for all financial functions of AgriFin Programs, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps Finance Department
ensures compliance with local laws, donor regulations as well as Mercy Corps’
internal policies and procedures. In its role as a support to the Program
Department, the Finance Department provides timely reports and assistance to
the AgriFin Program Director and the Program team to ensure that financial
resources are used efficiently and effectively.
Job Title: Finance
Officer– AgriFin Digital Farmer Program
We are presently looking for a
committed and dynamic individual to take up the position of a Finance
Officer, for our AgriFin Digital Farmer
Program.
General Position Summary: Working in the AgriFin Finance Department under the direction of
the Finance and Compliance Director and Finance Manager, the Finance Officer
will assist in the payment processing, accounting and documentation of all
financial transactions in timely and accurate manner.
He/she will assist finance team in
the month end closeout of ledgers and shall be responsible for monthly document
submissions to HQ for purpose of donor reporting. The Finance Officer position
will be based in Nairobi while providing support to all AgriFin programs and
countries.
Essential Job Functions:
1. Maintain the bank file, ensuring that all bank information is
properly filed and updated
2. Maintain custody of the office cash and office cash levels as
per the office Cash Management Policy
3. Maintain the cash advance tracking sheet, follow up on uncleared
advances and ensure advances are reconciling with general ledger records
4. Process bank payments via online banking, checks or wire
transfers.
5. Prepare payment vouchers and ensure that all transactions are
properly and fully documented and recorded on daily basis
6. Prepare monthly payroll based on information provided from HR
and timesheets
7. Prepare payroll accrual entries, process statutory remittances
and maintain payroll filing as per MC requirements
8. Review transactions and supporting documentation for accuracy,
completeness and compliance with MC policies
9. Prepare the monthly bank reconciliations
10.
Maintain benefits accrual
documentation and prepare monthly benefits accrual entries
11.
Prepare monthly amortization entries
of prepaid accounts
12.
Assist in account maintenance and
reconciliations as part of month end closeout process
13.
Prepare photocopies and scans of
vouchers and other supporting documents required for HQ and donor reporting
14.
File all cash and bank vouchers and
maintain voucher filing system (hard copy & electronically) according to MC
procedures
15.
Assist with monthly cash flow
projection process
16.
Assist with audit related
requirements
17.
Conduct himself/herself both
professionally and personally in such a manner as to bring credit to Mercy
Corps and to not jeopardize its humanitarian mission.
18.
Other duties as assigned.
Supervisory Responsibility:
Direct supervision of: N/A
Reports Directly To: Finance Manager
Works Directly With: AgriFin finance, program and operations staff in Kenya and
Zambia; Coordinates work with AgriFin teams in other countries.
Knowledge and Experience:
·
Two or more years of bookkeeping,
banking or cashiering experience
·
A degree in accounting or a relevant
business field is desirable.
·
Strong computer skills in MS Office
programs, particularly Excel
·
Accuracy in the processing of cash
transactions, mathematical aptitude and attention to details
·
Excellent oral and written English
skills
Success Factors:
·
A clear understanding of finance and
procurement ethics as well as the willingness and ability to enforce compliance
with Mercy Corps and donor policies and procedures is essential.
·
A high level of personal integrity,
honesty and transparency in all cash handling is absolutely essential.
·
The ability to interact effectively
with international and national staff members is required.
·
A demonstrated ability to work
quickly and accurately, meet deadlines and process information in support of
changing program activities is necessary.
Job Title: Procurement Officer – AgriFin Digital Farmer Program
We
are presently looking for a committed and dynamic individual to take up the
position of a Procurement
Officer, for our AgriFin Digital Farmer
Program.
General Position Summary: The Procurement Officer will report directly to the
Operations and HR Manager and is responsible for overseeing general aspects of
Mercy Corps procurement and logistics operations including procurement,
warehousing, asset management and fleet management.
Essential Job Functions:
The
Procurement Officer is responsible for functions at the field as follows:
Procurement:
·
Daily coordination of MC procurement
activities.
·
Read and comply with Mercy Corps
procurement management policies and procedures. Assist, when required with
training staff on these policies.
·
Raise and assist staff with creating
clear and understandable Purchase Requests and other documentation.
·
Collect quotations, bids and proposals
from vendors and interact with vendors to explain Mercy Corps formats as per
laid down policies and procedures.
·
Follow MC policies and procedures in
all procurement paperwork including and not limited to raising Purchase
Requests, Requests for Quotations, Quotation Analysis, Purchase Orders and
Goods Received Notes.
·
Proper filling of all procurement
documents.
·
Ensure all Mercy Corps procurement
activities are legal and ethical.
Fleet
Management
·
General management of the Program
vehicle and supervision of the Program Driver.
·
Review vehicle log-sheets in
accordance with MC policies/regulations
·
Organize regular service schedules
for the Program vehicle together with the Program Driver.
·
Ensure major repairs are done on
time.
·
Ensure that the vehicle is fitted
with a Car Tracking system and renewal of Insurance on time in co-operation
with the Program Driver.
Asset
Management
·
Monitor and implement asset tracking
system including use of asset tags, movement of assets, disposal of assets and
update asset registry both manually and electronically including proper
registration of newly purchased assets. Coordination with Administration and IT
to ensure the tracking of assets including those assigned to staff.
Supervisory Responsibility:
Direct supervision of: N/A
Reports Directly To: Operations
and HR Manager
Works Directly With: Program
and Finance teams.
Knowledge and Experience:
·
Bachelor’s Degree in a relevant
business field;
·
Minimum three years working
experience in logistics, supply chain management and/ or international
business;
·
Must demonstrate understanding of
logistics procurement ethics and good management skills with diverse team and
large flow of information and activities;
·
Ability to work independently and
prioritize, show initiative experience in an NGO setting
·
Excellent Computer, verbal and
written communication skills, including report writing and editing.
·
Excellent inter-personal skills;
·
Highly pro-active and
self-disciplined;
·
Demonstrated attention to detail,
ability to follow procedures, meet deadlines and work independently and
cooperatively with team members.
Success Factors:
·
The ideal candidate will be
conscientious with an excellent sense of judgment.
·
S/he will be an excellent
communicator, multi-tasker, and able to work in ambiguous situations.
·
S/he will be a tolerant and flexible
individual able to work in difficult and stressful environments and follow
procedures.
·
The successful candidate will be
focused on team work with a positive attitude toward problem solving and
conflict resolution; be a strategic thinker, and maintain a sense of humor.
Interested
candidates who meet the above required qualifications and experience should
submit a cover letter, detailed curriculum vitae (CV) listing three
professional referees (including a recent supervisor) to afa-hr@mercycorps.org
on or before Friday 21st December 2018 by 5.00pm.
The
email subject line must clearly show the job title.
Applications
without the right subject heading will be automatically disqualified.
Please
do not attach any certificates.
(Applications
will be reviewed on a rolling basis. We will only get in touch with shortlisted
candidates)
NB:
Mercy Corps does not charge any fee at any stage of the recruitment process
WE
ENCOURAGE QUALIFIED CANDIDATES TO APPLY.