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Massive Recruitment by the Government of Kenya - ICT Authority

Special Projects Officer

2 Positions
Grade: ICTA 6
The ICT Authority is an equal opportunity employer committed to diversity and gender equality. We seek and employ individuals who are qualified for the various job roles and are committed to contribute to the vision and objectives of the organisation.

Responsible for: Support the management and execution of special ICT projects in Government
Responsibilities
·         Execute special ICT projects according to the standards and expectations of the PMO
·         Prepare and maintain all project documentation such as; initiation, delivery plans and budgets
·         Develop and maintain Programme Plans and reporting documentation as necessary to ensure timely communication and successful delivery of assigned projects.
·         Ensure projects are planned and executed in-line with the PMO approach
·         Risk and issue identification and management
·         Ensure deliverables meet required quality standards
·         Ensure adequate levels of documentation are produced as part of the technical solution
·         Perform any other duties as may be assigned from time to time
Qualifications
·         Degree in an ICT related field (Computer Science, Information Systems, Technology and Engineering)
·         Five years’ experience in the ICT field
·         Experience in implementation of ICT projects
Personal skills and attributes required
·         Project management skills and ability to prioritize
·         Problem solving skills
·         Management experience in leading and developing an ICT support team
·         Analytical skills; able to evaluate information and situations and take sound decisions
·         Excellent organizational and analytical skills
·         Proven leadership skills

Public Communication Officer I
Job Grade ICTA 6( 1 Position)
Responsibilities
·         Providing Communications services to the ICT Authority
·         Preparing and organizing forums to promote and propagate the ICT Authority’s agenda
·         Collecting and curating content for use in the ICT Authority digital platforms, publications, conferences
·         Undertaking PR and event management activities
·         Documenting content during forums for the purposes of retrieval
·         Prepare monthly, quarterly and annual sectional reports
·         Design research tools such as questionnaires
·         Carrying out surveys
·         Initiating draft of documents and publications
·         Research and generate content
·         Participating in corporate events, functions and execute assigned tasks
·         Handle media enquiries and generate responses
·         Handle public complaints and pass them over to relevant department for resolutions.
Requirements
·         Bachelors degree in Communication, Public Relations, Corporate Communication, Journalism, Mass Communications, or any other equivalent qualification from a recognized institution; and
·         Certificate in Computer Application Skills from a recognized institution.
·         At least three(3) years relevant work experience in a private or Public Organization
·         Excellent interpersonal and communications skills

Regional ICT Officer
ICTA 6 (8 Positions)
The officer will be responsible to the PMO.
Responsibilities
·         Supervise implementation of critical ICT projects and initiatives in the region according to approved Governance Framework and standards,
·         Coordinate the Digital Literacy Programme and other key ICT projects and initiatives at regional level
·         Supervise the Authority’s officers deployed in the counties within the Region
·         Supervise the operations of DLP support and WEEE Centres within their regions
·         Monitor the adherence to Service Level Agreements by service providers for common ICT infrastructure and applications at regional and county levels
·         Supervise implementation of programmes that promote ICT literacy,capacity building, innovations and e-Government Services.
·         Report on the status of ICT programmes, projects and other initiatives in the region
·         Represent ICTA in National Government Regional Meetings
Requirements
·         Bachelors’ Degree in Computer Science, Projects, Software Engineering, Computer Engineering, Information Communication Technology, Electronics and Telecommunication or in any other ICT related discipline from a recognized institution
·         At least three (3) years relevant work experience
·         Strong Supervisory and Coordination skills
·         Membership to a relevant professional body
·         Problem solving skills
·         Meets the provision of Chapter Six of the Constitution

Special Projects Officer
2 Positions
Grade: ICTA 6
The ICT Authority is an equal opportunity employer committed to diversity and gender equality. We seek and employ individuals who are qualified for the various job roles and are committed to contribute to the vision and objectives of the organisation.
Responsible for: Support the management and execution of special ICT projects in Government
Responsibilities
·         Execute special ICT projects according to the standards and expectations of the PMO
·         Prepare and maintain all project documentation such as; initiation, delivery plans and budgets
·         Develop and maintain Programme Plans and reporting documentation as necessary to ensure timely communication and successful delivery of assigned projects.
·         Ensure projects are planned and executed in-line with the PMO approach
·         Risk and issue identification and management
·         Ensure deliverables meet required quality standards
·         Ensure adequate levels of documentation are produced as part of the technical solution
·         Perform any other duties as may be assigned from time to time
Qualifications
·         Degree in an ICT related field (Computer Science, Information Systems, Technology and Engineering)
·         Five years’ experience in the ICT field
·         Experience in implementation of ICT projects
Personal skills and attributes required
·         Project management skills and ability to prioritize
·         Problem solving skills
·         Management experience in leading and developing an ICT support team
·         Analytical skills; able to evaluate information and situations and take sound decisions
·         Excellent organizational and analytical skills
·         Proven leadership skills

Driver
ICTA 10
10 Positions
Job Purpose
The office is responsible for offering transport assignments in order to ensure appropriate conduct of Authority activities and provision of services within the Authority mandate. This requires that the vehicles are kept in good working condition for usability and safety purposes
Responsibilities
·         Carrying out routine checks on the vehicle’s cooling and oil systems, electrical system, tire pressure, brakes, etc;
·         Detecting and reporting malfunctioning of vehicle systems;
·         Maintenance of work tickets for vehicles;
·         Driving the vehicle as authorized;
·         Ensuring that the servicing and repairs due are done;
·         Security and safety for the vehicle on and off the road;
·         Safety of the passengers and/or goods therein and maintaining cleanliness of the vehicle.
Qualifications
·         KCSE C- Minus
·         Professional certificate
·         Computer skills
·         Served for a minimum of four (4) years accident free driving experience
·         Clean driving license free from any endorsement
·         Adequate knowledge of the Highway Code
·         Valid certificate of good conduct and a First Aid certificate lasting for not less than one (1) week.

·         Meets the provision of Chapter 6 of the Constitution

Clerical Officer
Job Grade: ICTA 9
4 Positions
Responsibilities
·         Verifying compiled statistical records for accuracy;
·         Processing of human resource statistics;
·         Preparing indents for advertisement of posts;
·         Preparing agenda for the Human Resource Advisory Committee;
·         Maintaining stores, records and equipment inventory;
·         Preparing estimates of expenditure for general office services;
·         Ensuring safe custody of invoices, receipts and other records; and
·         Ensuring proper maintenance of filing system
Qualifications
·         KCSE Certificate
·         Have a proficiency certificate for clerical officers.
·         Have a certificate in any of the following disciplines: Human Resource Management, Business Administration, Kenya Accounts Technician Certificate (KATC), Kenya Administration and Management Examination (KAME) or any other relevant and equivalent qualification from a recognized institution.
·         Be proficient in computer applications.
·         Fulfill the requirements of Chapter Six of the Constitution; and
·         Show merit and ability as reflected in work performance and results.

Office Administrator I
Job Grade ICTA 7
5 Positions
Responsibilities
·         Taking minutes; using e-office to research and process data;
·         Operating office equipment;
·         Attending to visitors and client;
·         Handling customer inquiries, complaints and handling telephone calls and; Coordinating schedules of meetings and appointments;
·         Coordinating travel arrangements;
·         Ensuring security of office records, equipment and documents, including classified materials;
·         Ensuring security, integrity and confidentiality of data;
·         Establishing and monitoring procedures for record keeping of correspondence and file movements;
·         Maintaining an up to date filing system in the office;
·         Preparing responses to routine correspondence and managing office protocol and etiquette.
Requirements
·         Bachelor’s degree in any of the following disciplines:- Secretarial Studies;
·         Bachelor of Business Management/Economics or equivalent qualification from a recognized institution;
OR
·         Bachelor’s degree in Social Sciences plus a Higher Diploma/Diploma in Secretarial Studies from a recognized institution;
·         Have a minimum three (3) years’ work experience in public service or in the private sector;
·         Certificate in computer application skills; and demonstrated professional competence in management of office administrative services.

Accountant
ICTA 6
The ICT Authority is an equal opportunity employer committed to diversity and gender equality. We seek and employ individuals who are qualified for the various job roles and are committed to contribute to the vision and objectives of the organisation.
The officer will be responsible to the PMO
Responsibilities
·         Ensure compliance of financial transactions to approved financial policies, procedures and control systems
·         Participate in formulating and implementing sound financial accounting policies, procedures, strategies and systems that ensure effective control and accountability of the Authority’s resource;
·         Prepare timely and accurate financial reports and final Accounts;
·         Prepare cash flows statements Review the general ledger on a monthly basis to ensure accuracy of posting;
·         Implement recommendations to improve accounting processes and procedures;
·         Coordinate payments of suppliers in accordance with the Authority’s policies and procedures;
·         Handle audit queries to ensure they are effectively resolved;
·         Facilitate the budget preparation exercise through collation of information from various functional areas and onward input into the system;
·         Handle any other official duties allocated from time to time.
Qualifications
·         Bachelors’ degree in Commerce, Accounting, Economics or any other equivalent qualification from a recognized institution.
·         CPA (K)
·         Supervisory course lasting not less than two (2) weeks
·         Member of the Institute of Public Accountants of Kenya (ICPAK) or it recognized equivalent
·         Computer skills
·         Problem solving, Analytical and organizational Skills
·         Negotiation and People management skills
·         At least three(3) years in relevant work experience in the Public Service or in private sector
·         Meets the provision of Chapter six of the Constitution.

Internal Auditor
Grade: ICTA 6
The ICT Authority is an equal opportunity employer committed to diversity and gender equality. We seek and employ individuals who are qualified for the various job roles and are committed to contribute to the vision and objectives of the organisation.
An officer at this level will be responsible to Deputy Director Internal Audit and duties entail:
Responsibilities
·         Carry out independent tests and assessments of compliance with the policies, procedures and regulations as per the approved annual work plans;
·         Conducting internal audit activities in line with International Professional Practices standards for internal auditing and other statutory regulations;
·         Conduct audit of ICT Authority’s assets and accounting systems;
·         Compare records with physical assets to provide assurance and safeguard Institute’s assets;
·         Audit all payments and receipts to ensure compliance with budgetary provisions, policies and procedures;
·         Assist in carrying out technical audit of projects, programmes and practices;
·         Conduct verification of statutory reporting;
·         Participate in preparation of internal audit reports;
·         Participate in preparation and implementation of annual work plans, budgets and reports;
·         Review implementation of previous audit findings; and
·         Presentation of clear, concise and timely internal audit working papers.
Qualifications
·         Bachelor’s degree in accounting or other relevant fields
·         Active Member of ICPAK or IIA.
·         At least three (3) years’ work experience
·         Computer skills in audit software.

Supply Chain Management Officer 
Job Grade: ICTA 6
The ICT Authority is an equal opportunity employer committed to diversity and gender equality. We seek and employ individuals who are qualified for the various job roles and are committed to contribute to the vision and objectives of the organisation.
The officer will be responsible to the Manager Supply Chain Management.
Responsibilities
·         Sourcing for goods and services in line with the Public Procurement and Disposal Act 2015 and regulations.
·         Preparing contract documents, Local Purchase and Service Orders.
·         Ensure that LPOs and LSOs are promptly raised and approved to facilitate delivery of goods and services on time.
·         Preparation and submission of timely procurement reports;
·         Ensure that no orders are issued without the necessary documentation.
·         Liaise with Stores to ensure that goods being delivered conform to the user specification.
·         Receive and submit supplier’s invoices to Finance to ensure timely settlement;
·         Ensuring timely implementation of decisions of procurement and evaluation committee;
·         Offer procurement technical advice to the user departments;
·         Ensure safe custody of all procurement documents.
·         Participate in quotation opening and evaluation.
·         Participate in tender opening and evaluation.
·         Keep custody of all contracts and ensuring follow up on deliveries.
·         Monitoring and evaluating contract management by users and report progress to facilitate timely decision making.
Qualifications
·         Bachelor’s degree in Business Administration, Economics, Commerce, Supplies Management Option or any other related field;
·         At least five(5) years relevant work experience in a public/private institution
·         Diploma in procurement and supply management from CIPS, KISM or other reputable institution.
·         Active member of KISM
·         Experience in ERP Procurement Modules
·         Must have a practicing license
How to Apply
The following documents will be required during application
·         Application Letter
·         Copy of Academic Certificates
·         Copy of Professional Certificates
·         Copy of Curriculum Vitae
·         Copy of National ID
Application is strictly online on http://recruitment.icta.go.ke
Deadline for application is 19th December, 2018
ICT Authority is an equal opportunity employer. Persons with disability and women are highly encouraged to apply.

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