Deputy Director- Technical Services
Responsible For Public Library Division
Responsible For Public Library Division
Grade
2
Kenya
National Library Service (knls) Board which is a State Corporation in the
Ministry of Sports, Culture and Heritage invites applications from suitable
qualified persons for the following vacant post:
Responsibilities
·
Deputizes the Director
·
Plans and manages operations in
technical services
·
Coordinates research and performance
activities of the public libraries
·
Mentoring, coaching and motivating
staff
·
Provides leadership in implementation
of Boards resolutions
·
Manages and budgets for library stock
in terms of books, software, furniture and equipment
·
Liaises with international and
National organizations on professional matters
·
Develops polices to govern library
operations
·
Ensures standards are maintained in
the library services
·
Ensures that optimum levels of
staffing are maintained in libraries
·
Assists the Director to implement the
strategic plan
·
Appraises and evaluates staff
performance
·
Coordinates, plans the development of
library services
·
In charge of security of information
resources
·
Responsible for the maintenance of
professional standards in the management of information materials.
·
Perform duties that may be assigned
from time to time by Management.
Requirements
·
Master’s Degree in Library studies/Information
Science or its equivalent;
·
PHD will be an added advantage
·
Served continuously for a minimum
period of 5 years’ post-graduation in Senior management in a large Library set
up.
·
Demonstrated outstanding leadership,
professional competence and administrative ability in the overall management of
a library Function.
·
Member of Kenya Library Association
(KLA) in good standing
·
Shown merit and competence in work
performance and results.
·
Familiar with Government of Kenya’s
Operational Procedures
·
Proven knowledge of Information
Technology
·
Valid Certificate of Good Conduct
·
Other related skills and experience
will be an advantage.
Additional Skills
·
Good Communication skills
·
Good public and customer relations
skills
·
Good report writing skills
·
Good management Skills
·
Integrity
Assistant Director- Technical Services
Grade 3
Kenya National Library Service (knls)
Board which is a State Corporation in the Ministry of Sports, Culture and
Heritage invites applications from suitable qualified persons for the following
vacant post:
Responsibilities
·
The Assistant Director (Technical
Services) will assist in the co-ordination of Library services and will be
responsible to the Deputy Director Technical Services.
·
Assist in the management and general
planning, coordination of activities in all the Library Divisions
·
Co-ordinate the educational and
information needs of the communities served;
·
Co-ordinate collection development;
stock management; advisory services
·
Surveying, identifying and maintain a
database of possible areas for establishment of libraries.
·
Liaising with County Governments and
other Stakeholders to mobilize local resources for library development.
·
Networking and partnerships; seeking
support from other funding agencies (e.g. NGOs, private sector, community) for
library development.
·
Co-ordinate advisory services,
research, budgeting, projects and participation in development related forums.
·
Supervision and appraisal of staff
·
Perform duties that may be assigned
from time to time by Management.
Requirements
·
Master’s Degree in Library Studies or
information Science
·
Five (5) years continuous work
experience post-graduation, three (3) of which must be in Senior Management in
a large Library set up.
·
Demonstrated outstanding leadership,
professional competence and administrative ability in the overall management of
a library Function.
·
Shown merit and ability as reflected
in work performance and results
·
Familiar with Government of Kenya’s
Operational Procedures
·
Proven knowledge of Information
Technology
·
Valid member of Kenya Library
Association (KLA) in good standing
·
Other related skills and experience
will be an advantage.
·
Valid Certificate of Good Conduct
Additional Skills
·
Good Communication skills
·
Good public and customer relations
skills
·
Good report writing skills
·
Good management Skills
·
Integrity
Assistant Director, Human Resource
Scale 3
Responsibilities
·
The Assistant Director, Human
Resource Management will co-ordinate the Human Resource Services and will be
responsible to the Deputy Director/ Finance & Administration for the
efficient operation and management of the Human Resource function.
·
Initiate processes for senior level
decision making on matters relating to Human Resources.
·
Initiate, formulate, develop and
implement appropriate Human Resource Policies and, Procedures that result in
improved Human Resource standards.
·
Developing and managing
organizational performance systems.
·
Co-ordinate organizational staff
training and development programs.
·
Development of strategies for
management of organizational culture and change.
·
Initiate reviews for efficient
compensation of all staff benefits and implementation of reward systems.
·
Developing and controlling
organizational Personnel Emoluments (PE) budget.
·
Co-ordinates employee grievances and
labour relations.
·
Co-ordinate enforcement of
organizational discipline and compliance to the rules and regulations of the
Board.
·
Co-ordinate optimal staffing levels
to ensure efficient and uninterrupted service delivery.
·
Develop and maintain efficient
registry to facilitate effective operations and service delivery.
·
Supervision and appraisal of staff
·
Perform duties that may be assigned
from time to time by Management.
Requirements
·
Master’s Degree in Human Resource
Management or its equivalent from a recognized University/Institution.
·
Five (5) years continuous work
experience post-graduation, three (3) of which must be in Senior Management in
a similar or large institution.
·
Demonstrated outstanding leadership,
professional competence and administrative ability in the overall management of
a Human Resource Function.
·
Familiar with Government of Kenya’s
Operational Procedures
·
Shown merit and ability as reflected
in work performance and results
·
Proven knowledge of Information
Technology
·
Valid Human Resource Practicing
License from Institute of Human Resource as per the Human Resource Management
Professionals Act, 2012.
·
Other relevant skills and experience
will be an added advantage
·
Valid Certificate of Good Conduct
Additional Skills
·
Good Communication skills
·
Good public and customer relations
skills
·
Good report writing skills
·
Good management Skills
·
Integrity
Assistant Director Finance &
Administration
Grade 3
Responsibilities
·
Assistant Director, Finance and
Administration, will co-ordinate the Finance and Accounts services and will be
responsible to Deputy Director, Finance and Administration.
·
Co-ordinate compliance to financial
policies and procedures and ensuring sound financial principles and controls
within knls.
·
Co-ordinate the planning, designing,
reviewing, coordinating, controlling and implementing of proper accounting
systems
·
Co-ordinate training and development
of staff in the Finance & Accounts Department.
·
Co-ordinate and ensure fair and
equitable distribution of resources across the branch network.
·
Co-ordinate the preparation,
monitoring and reporting of budget.
·
Supervision and appraisal of staff
·
Perform duties that may be assigned
from time to time by Management.
Requirements
·
A Master’s Degree in Business
Administration- Finance/Accounting Option or it’s equivalent from a recognized
institution.
·
Five (5) years continuous work
experience post-graduation, three (3) of which must be in Senior Management as
an Accountant of Auditor in a similar or large institution.
·
CPA (K) in good standing.
·
Demonstrated outstanding leadership
qualities, professional competence and administrative management of an accounts
division in a large institution.
·
Shown merit and ability as reflected
in work performance and results
·
Familiar with Government of Kenya’s
Operational Procedures
·
Information Technology (knowledge)
·
Valid member of
Finance/Accounting/Internal Auditors or any other relevant Professional Body.
·
Other added skills and experience
will be an added advantage
·
Valid certificate of good conduct
Additional Skills
·
Good Communication skills
·
Good public and customer relations
skills
·
Good report writing skills
·
Good management Skills
·
Integrity
Chief Librarian
Grade 4
(4 Vacancies)
Responsibilities
·
Participates in library development
plans
·
Prepares annual work plans and
budgets
·
Implements policies that relate to
library matters
·
Staff management (mentoring, duty
allocation discipline, appraisal etc)
·
Research on library matters
·
Manages selection, collection,
acquisition, organization and maintenance of library information materials and
databases.
·
Ensures daily stock management
·
Ensures lending, reference and
referral services are delivered in a timely manner
·
Production of periodic reports
·
Networking and partnership
·
Participates in developing policies
·
Quality assurance
·
Oversees marketing and promotion of
library services
·
Ensure maintenance of a conducive
reading environment
·
Developing the use of Information
Communication Technology
·
Organize book events
·
Source for donors/partners to support
library activities
·
Oversee reference and referral
services
·
Manage revenue collection and
remittance
·
Oversee Management of e- resources
·
Perform duties that may be assigned
from time to time by Management.
Requirements
·
Master’s Degree in Library Studies or
information Science or its equivalent
·
Five (5) years continuous work
experience post-graduation, three (3) of which must be in Senior Management in
a library set up.
·
Demonstrated outstanding leadership,
professional competence and administrative ability in thenoverall management of
a library Function.
·
Shown merit and ability as reflected
in work performance and results
·
Familiar with Government of Kenya’s
Operational Procedures
·
Proven knowledge of Information
Technology
·
Valid member of Kenya Library
Association in good standing
·
Other related skills and experience
will be an advantage.
·
Valid Certificate of Good Conduct
Additional Skills
·
Good Communication skills
·
Good public and customer relations
skills
·
Good report writing skills
·
Good management Skills
·
Integrity
Corporation Secretary
Grade 3
Responsibilities
·
Provide guidance to the Board on
their duties and responsibilities and on matters of governance.
·
Assist the Board in carrying out the
following:
1.
Board induction and training
2.
Updating the Board and Committee
charters
3.
Preparation of Board work plans
4.
Board evaluation
5.
Governance audit
·
Ensure the timely preparation and circulation
of Board and Committee papers
·
Ensure timely circulation of Board
and Committee minutes
·
Be the custodian of the seal of the
organization and account to the Board for its use
·
Maintain and update the register of
conflicts of interest and ensure management of legal risks
·
Ensure that Board members are aware
of all relevant laws affecting the organization
·
Liaising with external Lawyers on
court cases and offering guidance notes and evidence to support court
proceedings
·
Review the legal instruments to comply
with the Constitution of Kenya, 2010
·
Facilitate effective communication
between the organization and the shareholders
·
Ensure that annual returns are
promptly filed with the relevant authorities
·
Perform duties that may be assigned
from time to time by Management.
Requirements
·
Be an advocate of the High Court in
good standing
·
Bachelor of Law from a recognized
Institution
·
Postgraduate Diploma in Law from
Kenya School of Law
·
Certified Public Secretary of Kenya
(CPS (K) in good standing.
·
Member of LSK in good standing
·
Proven ICT Knowledge
·
Ability to work with others
·
At least five (5) years continuous
post qualification work experience
·
Shown merit and competence in work
performance and results.
·
Familiar with Government of Kenya’s
Operational Procedures
·
Other added skills and experience
will be an added advantage
·
Valid Certificate of good conduct.
Additional Skills
·
Good Communication skills
·
Good public and customer relations
skills
·
Good report writing skills
·
Good management Skills
·
Integrity
Internal Audit
Grade 7
Responsibilities
·
Evaluating effectiveness of internal
controls.
·
Recommending improvement in the
internal control process
·
Ensuring adherence to the
international auditing standards
·
Preparation of audit plan and reports
·
Reviewing budgetary controls on the
issuance of authority to incur expenditure and commitments
·
Reviewing internal control systems on
financial and other operations of the knls;
·
Ensuring economic, efficient and
effective use of the financial and operating systems including computer
systems; assets;
·
Maintaining professional audit
standards.
Requirements
·
Bachelor of Commerce/Business
Administration Degree (Accounting/Finance Option)
·
CPA (K) in good standing
·
Served in the grade of internal
Auditor II or in a comparable and relevant position for a minimum period of
three (3) years post- graduation in a similar or large institution.
·
Demonstrated professional competence
and capability in conducting and supervising both financial and management
audits.
·
Shown merit and ability as reflected
in work performance and results
·
Understanding of Government of
Kenya’s Operational Procedures
·
Proven ICT knowledge
·
Valid Certificate of good conduct
Additional Skills
·
Good Communication skills
·
Good public and customer relations
skills
·
Good report writing skills
·
Good management Skills
·
Integrity
Administrative Officer I
Job Grade 7
Responsibilities
·
Responsible for fleet management of
the organization
·
Assigning vehicles to drivers
·
Day to day inspection of vehicles to
ensure they are in good working condition at all times
·
Supervision of handing over and
taking over of the vehicles
·
Oversees maintenance of vehicles,
generators and other equipment
·
Preparing necessary fleet management reports
·
Making sure that the vehicles adhere
to traffic rules
·
Making sure that the drivers and the
vehicles are clean at all times
·
Supervision of drivers, messengers,
security personnel, telephone operators and cleaners
·
Perform duties that may be assigned from
time to time by Management.
Requirements
·
Bachelor’s Degree in Business
Administration or Public Administration or its equivalent from a recognized
institution
·
Served in middle level management as
an Administration Officer for a minimum period of three (3) years post-
graduation in a similar or large institution.
·
Shown merit and ability as reflected
in work performance and results
·
Familiar with Government of Kenya’s
Operational Procedures
·
Demonstrated knowledge in Information
Technology
·
Other added skills and experience
will be an added advantage
·
Valid certificate of good conduct
Additional Skills
·
Good Communication skills
·
Good public and customer relations
skills
·
Good report writing skills
·
Good management Skills
·
Integrity
How to Apply
Interested applicants should send
their application, a detailed CV, copies of relevant certificates, National
Identification card and testimonials
from your current or previous employer by 31st December, 2018 at 5:00 pm to:
The Director/CEO
Kenya National Service
P.O BOX 30573-00100
NAIROBI
Or
Email: knls@knls.ac.ke
Kenya National Library Service is an
equal opportunity employer, women and persons with disability are encouraged to
apply.
Only shortlisted candidates will be
contacted