Office/Administrative Assistant
Location: Riverside, Nairobi
Location: Riverside, Nairobi
Our client, a alternative financial
lender, is hiring an Office/Administrative Assistant.
Job Summary
The incumbent will be responsible for
managing the office, preparing regular reports (e.g. expenses and office
budgets) and organizing company records. They will also help the company management and
employees when needs arise.
Responsibilities
·
Plan and coordinate administrative
procedures and systems and devise ways to streamline processes
·
Working with the HR team to apply for
employees’ special passes, work permits, investor permits, multi journey visas
etc.
·
Managing company/office expenses on
the company’s expense application Concur
·
Ensuring the office’s recurrent
office bills (water, electricity) are paid on time
·
Oversee facilities services,
maintenance activities and trades persons (e.g. electricians)
·
Monitor costs and expenses to assist
in budget preparation and managing the operations within this budget
·
Booking flights for the employees
·
Address employees’ queries regarding
office management issues (e.g. stationery, hardware and travel arrangements)
·
Filing and keeping track of all the
company’s receipts
·
Organize and supervise in-house or
off-site office activities (renovations, events, parties, conferences etc.)
·
Liaise with facility management
vendors, including cleaning, catering and security services
·
Helping the operations team with
collecting signatures for the deal legal documents and sending the documents to
the lawyers for registration
·
Renewal and follow up for all
business permits and licenses
·
Keeping track of all the office
assets and ensuring asset allocation details are well maintained.
·
Organize purchase of electronics for
the office and new hires
·
Assist in on-boarding new hires
·
Coordinating office deliveries
·
Any other admin roles that may come
up from time to time or as maybe directed by management
Qualifications
·
Bachelor’s degree in Business
Administration/Management, Communications or related field.
·
More than 3 years proven
administrative assistant or office manager experience
·
Knowledge of computer systems, office
management systems and procedures (MS office, Google suite)
·
Excellent time management skills and
ability to multi-task and prioritize work.
·
Attention to detail and
problem-solving skills.
·
Excellent written and verbal
communication skills.
·
Start-up experience is an added
advantage
·
A team player with leadership skills
·
Can work under minimum supervision
·
Strong organizational and planning
skills.
How To Apply
Interested candidates who meet the
above criteria should submit their online application on or before 23rd November 2018
Applications and detailed CV to be
submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be
considered. Only shortlisted candidates will be contacted.