Our client a top Printing and
Branding Company in Nairobi, that provides Branding and Printing services as
well as Promotional merchandise including Point of Sale (POS) and Point of
Purchase (POP) Displays seeks a goal-oriented, energetic persons to join our
team of Professionals.
The office administrator will
undertake administrative tasks, ensuring the rest of the staff has adequate
support to work efficiently. The tasks of the office administrator will include
bookkeeping and mentoring office assistants.
Administrator
1 Position
The ideal candidate will be competent
in prioritizing and working with little supervision, self-motivated and
trustworthy and will ensure smooth running of our company’s offices and
contribute in driving sustainable growth.
Duties and Responsibilities:
·
Receive and answer telephone calls
and take messages.
·
File KRA returns, maintain petty cash
and perform other clerical work.
·
Monitor incoming emails and answer or
forward as required.
·
Managing relationships with customers
for any administration assistance required by coordinating with management and
various departments.
·
Regularly update and maintain
databases such as mailing lists, contact lists and client information.
·
Coordinate outgoing messenger and
courier service making sure prompt and accurate delivery of client products.
·
Receive, sort and distribute incoming
mail.
·
Maintain a safe and clean working
environment by complying with procedures, rules and regulations.
·
Maintain continuity in the team by
documenting and communicating actions, irregularities and continuing needs.
·
Support production solutions and
sales efforts as well as driving revenue opportunities for commercial print
accounts.
·
Support staff on admin and
operational issues.
·
Write and prepare letters, memos,
e-mails, and reports in draft and final form.
·
Any other duty as may be assigned by
management.
Qualifications, Experience and Skill
·
Degree holder in Business Management
or related course preferred
·
3-5 years relevant work experience
·
Knowledge of office management systems
and procedures
·
Knowledge of basic book keeping and
accounts procedures
·
Experience in a commercial print
business setup will be an added advantage
·
Good personal skills
·
Fluency in written and spoken Swahili
and English
·
Proficient in MS Office/ computer
skills
Desired Attitude
·
Independent, proactive and willing to
take initiative.
·
Flexible and adaptable outlook
approach to work undertaken.
·
Ability to interact professionally
with people from diverse backgrounds.
·
Self-motivated with the ability to
operate under own initiative and also take instructions to prioritize and
manage any given workload.
·
Team Player.
·
Time management.
·
Presentable, polite, calm, welcoming
and enthusiastic disposition with a positive attitude and good sense of humor.
·
High level of integrity and
dependability with a genuine concern and commitment to staff.
·
Enthusiastic to take on a role while
developing personally and professionally
How to Apply
Candidates who meet the requirements
specified above should submit their applications so as to reach the specific
addresses shown below by close of business on 7th November 2018.
Applications to include CVs with
details of their day time contacts, current and expected salary, notice period
required to take up appointment where successful, names and contacts of three
referees.
Applicants must also attach copies of
all Certificates/Testimonials and copies of National ID or Passport and 2
Passport photos.
Applications for the positions should
be sent via email
to recruitment@masmecltd.com
or hand delivered to
Masmec Limited,
Simco Plaza, 4th floor, Suite 401, Lusaka Road,
P.O Box 40969-00100,
Nairobi, Kenya
Simco Plaza, 4th floor, Suite 401, Lusaka Road,
P.O Box 40969-00100,
Nairobi, Kenya
Applications without the relevant
qualifications, copies of documentation /details as sought for will not be
considered.
Only shortlisted candidates shall be
contacted.