Job Title: Reliever Administrative Assistant
Reference: AA 2018
Reference: AA 2018
Recruiter: Stratostaff East Africa
Location: Kenya
Available: ASAP
Category: Experienced
Offer: Neg.
Contract: 2 months
Profile Introduction: Stratostaff is a provider of Flexible
Staffing Solutions to medium size firms, multinationals and government
throughout East Africa. By offering full human resource life cycle solutions,
Stratostaff is able to contribute better talent selection, improved staff
productivity and employment risk management for our clients.
Stratostaff seeks to recruit an Administrative Assistant on
behalf of one of our clients.
Qualifications / Requirements
·
University Degree in Business Administration or Secretarial
Studies
·
Minimum 1year experience in Front Office/Customer Care/
Administration Assistant role
·
Paralegal background will be an added advantage
·
High level of computer literacy
Preferred Experience and Knowledge
·
Experience working in a corporate environment at executive level
·
Experience in relating with senior executives and high-profile
clients.
Job Specification
Perform Receptionist duties
·
Providing full administration support to the company
·
Assist in receiving all correspondence; sign for and record all
parcels, letters and applications delivered at the office and deliver to the
department/ individual.
corporate identity.
corporate identity.
·
Record messages for staff while they are away and submit these
to them when they get back.
·
Ensure that cheque and cash payments are dispatched in a timely
manner.
·
Attend to all incoming telephone calls.
·
Assist staff in making telephone calls.
·
Preparation of minutes of meetings;
·
Receive and direct all visitors.
·
Maintain the receptionist area in good condition reflective of
the company
·
Filling and documents archiving
Assist with office management and maintenance
·
Assist in maintaining all office physical equipment and ensure
that the office is always in top functional condition and attractive.
·
Ensure that all communication processes are functioning
effectively such as telephone, scanners, printers and internet connectivity.
·
Maintain an updated contact data-base
Competencies
·
Strong organizational and coordination skills.
·
High level of professionalism and confidentiality;
·
Passionate, proactive, responsible and resourceful,
·
Detail-oriented, hard-working and willing to learn to achieve
high standards;
·
Proficient in both spoken and written English;
·
Ability to make independent decisions with minimal oversight,
·
Self-starter and an ability to think ahead and plan for all
scenarios;
·
Highly motivated, confident and flexible attitude with a sense
of ownership;
·
Ability to work well in a pressured environment under tight
deadlines;
·
Advanced knowledge and proficiency in all Microsoft Office;
·
Excellent administrative, interpersonal and organization skills;
·
Excellent communication skills.
How to Apply
If you are qualified and up to the challenge send your Resume
and Cover Letter to vacancies@stratostaff.co.ke by 30th November 2018
Please note that only qualified candidates will be contacted.
Stratostaff is an Equal Opportunity Employer