Accounts and Administrative Assistant
Location: Fedha, off Outer Ring road, Nairobi
Location: Fedha, off Outer Ring road, Nairobi
Our client, a provider of automated
greasing systems and total lubrication solutions, is hiring an Accounts and
Administrative Assistant to join their company.
Accounting Roles:
·
Reconcile invoices and identify
discrepancies
·
Create and update expense reports
·
Process reimbursement forms
·
Prepare bank deposits
·
Enter financial transactions into
internal databases
·
Check spreadsheets for accuracy
·
Maintain digital and physical
financial records
·
Issue invoices to customers and
external partners, as needed
·
Review and file payroll documents
·
Participate in quarterly and annual
audits
Administrative Roles:
·
Answering and directing phone calls
to relevant staff
·
Scheduling meetings and appointments
·
Taking notes and minutes in meetings
·
Ordering and taking stock of office
supplies
·
Being a point of contact for a range
of staff and external stakeholders
·
Preparing documents for meetings and
business trips
·
Processing and directing mail and
incoming packages or deliveries
·
Greeting and directing visitors and
new staff to the organisation
·
Researching and booking travel
arrangements for staff members
·
Finding ways to improve
administrative processes
Requirements
·
Degree/Diploma
·
ATC/CPA certified
·
More than 2 years accounting
experience
·
Proficiency in QuickBooks and Excel
·
Knowledge of clerical practices and
procedure
·
Knowledge of accounting, data and
administrative management procedures
·
Excellent computer skills and
knowledge of office software packages
·
Excellent time management skills and
ability to multi-task and prioritize work
·
Attention to detail and problem
solving skills
·
Excellent written and verbal
communication skills
·
Strong organizational and planning
skills
·
Integrity
Deadline: Interested candidates who meet the above criteria should
submit their online application on or before 23rd November 2018
Correspondence: Applications and detailed CV to be submitted online
at http://goo.gl/T8sryH
Applications not meeting minimum
requirements will not be considered.
Only shortlisted candidates will be
contacted.