Receptionist Job in Kenya

Receptionist

PMC Ltd is seeking to employ a Receptionist to organize and coordinate administration duties and office procedures.

A successful receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Key Responsibilities

·         Greet and welcome guests as soon as they arrive at the office

·         Direct visitors and customers to the appropriate person and office/department.

·         Answer, screen and forward incoming phone calls

·         Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

·         Provide basic and accurate information in-person and via phone/email

·         Receive, sort and distribute daily mail/deliveries

·         Maintain office security by following safety procedures and controlling access via the reception desk

·         Assist in ordering office supplies and keep inventory of stock

·         Update calendars and schedule meetings when required

·         Keep a track record of all office requirements

·         Create and update records and databases with clients

·         When need be follow up with clients and update them of project progress

·         Have the ability to recite, live and support the Vision, Mission and Core Values of the Company on a daily basis.

·         Adherence to the Company Dress Code by remaining smart and presentable

·         Perform other duties as may be required from time to time

Requirements:

·         Degree or diploma in Business Studies or Any relevant field; additional certification in Office Management is a plus

·         Proven work experience as a Receptionist/Office Administrator or similar role

·         Experience in taking minutes at Board level and in accordance with regulations on minutes

·         Proficiency in Microsoft Office Suite

·         Hands-on experience with office equipment (e.g. photocopiers, printers, etc.)

·         Professional attitude and appearance

·         Solid written and verbal communication skills

·         Ability to be resourceful and proactive when issues arise

·         Must be organized, accurate, thorough, and able to monitor work for quality

·         Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information

·         Must be able to prioritize and plan work activities as to use time efficiently

·         Multitasking and time-management skills, with the ability to prioritize tasks

·         Excellent customer service attitude

·         Should be a person of high integrity and positive values

How to Apply

If you are up to the challenge, possess the required qualifications and experience; please send your application only quoting the job title on the email subject (Receptionist) to recruitment@pmcestates.co.ke with a well detailed CV, names & addresses of three referees.

Only shortlisted candidates shall be contacted.