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Receptionist Job in Kenya

Receptionist

PMC Ltd is seeking to employ a Receptionist to organize and coordinate administration duties and office procedures.
A successful receptionist should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Key Responsibilities

·         Greet and welcome guests as soon as they arrive at the office
·         Direct visitors and customers to the appropriate person and office/department.
·         Answer, screen and forward incoming phone calls
·         Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
·         Provide basic and accurate information in-person and via phone/email
·         Receive, sort and distribute daily mail/deliveries
·         Maintain office security by following safety procedures and controlling access via the reception desk
·         Assist in ordering office supplies and keep inventory of stock
·         Update calendars and schedule meetings when required
·         Keep a track record of all office requirements
·         Create and update records and databases with clients
·         When need be follow up with clients and update them of project progress
·         Have the ability to recite, live and support the Vision, Mission and Core Values of the Company on a daily basis.
·         Adherence to the Company Dress Code by remaining smart and presentable

·         Perform other duties as may be required from time to time

Requirements:

·         Degree or diploma in Business Studies or Any relevant field; additional certification in Office Management is a plus
·         Proven work experience as a Receptionist/Office Administrator or similar role
·         Experience in taking minutes at Board level and in accordance with regulations on minutes
·         Proficiency in Microsoft Office Suite
·         Hands-on experience with office equipment (e.g. photocopiers, printers, etc.)
·         Professional attitude and appearance
·         Solid written and verbal communication skills
·         Ability to be resourceful and proactive when issues arise
·         Must be organized, accurate, thorough, and able to monitor work for quality
·         Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
·         Must be able to prioritize and plan work activities as to use time efficiently
·         Multitasking and time-management skills, with the ability to prioritize tasks
·         Excellent customer service attitude
·         Should be a person of high integrity and positive values
How to Apply
If you are up to the challenge, possess the required qualifications and experience; please send your application only quoting the job title on the email subject (Receptionist) to recruitment@pmcestates.co.ke with a well detailed CV, names & addresses of three referees.
Only shortlisted candidates shall be contacted.

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