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NGO Jobs in Nairobi, Kenya - SHOFCO

Facilities & Maintenance Manager

Grade:  G10
Section: Business Services
Department: Operations and Resources
Location / Work station: Kibera/Mathare/Mukuru/Bangladesh
Working Hours: Monday – Friday | 8.00 AM – 5.00PM
Reporting Relationships
Reports to: Operations and Resources Director
Direct reports: Construction Contractors and Consultants, Maintainance Worker and Janitors
Job Purpose:
To be responsible for managing and delivering facilities maintenance to all beneficiaries of SHOFCO, giving complete user satisfaction, and expedite growth within the organisation.


·         Manage teams effectively to ensure competencies match the required tasks and to enable forecasting and scheduling of works.
·         Attend and lead site visits assessing and supporting staff.
·         Manage and coordinate a planned preventative maintenance schedule including negotiating and agreeing service/maintenance contracts with third parties.
·         Manage and prioritise any reactive maintenance requests.
·         Review and monitor the company’s consumption of utilities and strive to minimise the consumption and the associated costs.
·         Manage the stock of critical spare parts for key equipment.
·         Manage and ensure that delivery vehicles and site transport are safe and legal at all times.
·         Inspect buildings’ structures to determine the need for maintenance, repair or renovation.
·         Manage SHOFCO’s waste and recycling system ensuring that waste is minimised and recycling is maximised.
·         Ensure the security of SHOFCO properties by researching and implementing various security measures.
·         Review and assist in developing aspects of the company’s Health and Safety Policy.
·         Review SHOFCO’s compliance with all current legislation in relation to health & safety.
·         Conduct rigorous risk assessment and maintain accident management systems.
·         Maintain a central record of all risk assessments and accidents.
·         Develop and deliver in-house health and safety training.
·         Liaise with various departments to ensure that all parties are aware of any planned maintenance activity.
·         Oversee all external construction works


·         Degree or Diploma in Civil/Structural engineering
·         Diploma holders shall need minimum 5 years hands on experience
·         Qualification in general capentry, electrical, plumbing, or any other related field
·         Willing to work outside of normal office hours to meet to demand
·         Articulate issues in construction
·         Able to supervise a construction team
·         Knowledge and experience of soft services and hard services within an environment such as SHOFCO
Behavioural Competencies/ Attributes:
·         Business acumen
·         Proven communication and influencing skills

·         Organization management
·         Computer literacy
·         Equipment maintenance and operation
·         Strategic thinking
·         Analytical skills
·         Proven ability to form, motivate and lead a multi-skilled team in the support of Facilities Management
·         Ability to manage both small and large value projects in addition to general day to day compliance works, maintenance and repairs
·         Adaptability and decisiveness
·         Honesty and integrity

Pharmacy Stores Assistant
Rank: Supervisor/Assistant/Facilitator
Grade:  G4
Section: Member/ Client Services
Department: Health
Location / Work station: Kibera
Working Hours: Monday – Friday | 8.00 AM – 5.00PM
Reports to: Clinic Manager
Job Purpose:
To be responsible for maintaining inventory of all drugs and equipment purchases in the store whilst ensuring best practices and maintaining audit-compliant records.


·         Receiving, storing and issuing goods to all drugs while keeping proper records of all transactions.
·         Regularly running items below re-order level report and raising timely purchase requisition orders.
·         Ensure the store is clean and well organized
·         Verify ledgers, invoices, statements and supporting
·         Inspecting and verifying items received from suppliers against purchase order specification and supplier delivery documents.
·         Transferring material commodities to respective storage shelves and departments whilst ensuring proper handling, shelving and coding of materials/items.
·         Maintain the First Expiry First out (FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
·         Assist in drug spot checks in the organization.
·         Participate in carrying out daily, quarterly and random drug stock takes.
·         Ensure that any drug stock variances are thoroughly investigated, documented and resolved in a timely manner.
·         Any other duties or tasked delegated by clinic manager Manager


·         Diploma in Inventory Management
·         Diploma/Certificate in Pharmaceutical will be an added advantage
·         Knowledge is system Management is a plus
Behavioral Competencies/Attributes:
·         Interpreting data
·         Meeting timescales
·         Managing tasks
·         Producing output
·         Following procedures
·         Upholding standards
·         Team working
·         Understanding people
How to Apply
Interested applicants should send their applications together with a detailed CV to the HR Manager or drop their hard copies at our Head Office in Kibera, Gatwekera.
Applications without this information will not be considered. DO NOT ATTACH TESTIMONIALS at this point. Only shortlisted candidates will be contacted. Applications should reach us no later than 31st October 2018.

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