Prosecution Clerk
Basic Salary Scale: Kshs. 12,510 – Kshs. 16,080 p.m. DPP 14 (JG ‘F’)
Terms of Service: Permanent and Pensionable
Requirements
Responsibilities
Requirements
Responsibilities
Qualifications
Responsibilities
Qualifications
Responsibilities
Basic Salary Scale: Kshs. 12,510 – Kshs. 16,080 p.m. DPP 14 (JG ‘F’)
Terms of Service: Permanent and Pensionable
Benefits
·
House Allowance: Kshs. 4,500
(Nairobi), Kshs. 3,730 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale,Malindi),Kshs. 3000 (Other Former Municipalities), Kshs. 2,700 (Other
Areas)
·
Commuter Allowance: Kshs. 3,000 p.m.
·
Leave Allowance: Kshs. 4,000 p.a
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover: As
covered by Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Ksh. 600,000
·
Mortgage Scheme: Up to Ksh. 4 Million
Requirements
For appointment to this grade a
candidate must have:-
·
Kenya Certificate of Secondary
Education (K.C.S.E) mean grade C (Plain) with at least a C (plain) in English
and Kiswahili respectively, or its equivalent; and
·
A Certificate in Computer Applications
from a recognised institution.
·
NOTE: Possession of Process Server
Certificate will be an added advantage.
Core Skills/Competencies
In addition to the above
requirements, an officer must have the following skills:-
·
Computer skills;
·
Knowledge of professional standards
·
Knowledge of relevant Legislation;
·
Organisational skills;
·
Interpersonal and Communication
skills;
·
Time management skills; and
·
Problem solving skills.
Personal Qualities
In addition to the above requirements
an officer must have the following qualities:-
·
Honesty and integrity;
·
Creativity and innovativeness;
·
Ability to work under pressure;
·
Ability to work well with teams;
·
Positive working attitude;
·
Ability to take instructions; and
·
Ability to work with minimum
supervision
Responsibilities
This is the entry and training level
to the this cadre. Specifically, duties and responsibilities will entail:-
·
Authorizing court process server to
ensure timely delivery of court documents in readiness for court proceedings;
·
Compiling case returns in a timely
manner to ensure delivery of service along set standards;
·
Compiling statistical data required
to facilitate informed decisions on cases submitted;
·
Preparing of quarterly and annual
report on the clerical services provided, to ensure challenges are identified
and appropriate strategies implemented to address the challenges;
·
Maintaining court diary and
departmental hearing diary to ensure efficiency and effectiveness in the
management of court time, for enhanced service delivery;
·
Obtaining daily case list to assist
in the preparation of plans for the management of cases to be presented before
the court;
·
Obtaining court attendance schedules
to ensure the prosecution counsel are well informed on their court schedules to
ensure minimal disruptions to the prosecution plan;
·
Retrieving case files and authorities
to ensure availability of information required for informed decisions on cases
before the court to be made;
·
Filing court documents to ensure the
documents are safe from wear, secure from unauthorised access, and to support
ease in accessibility of the documents;
·
Preparing exhibits and commissioning
documents to support the decisions of the court on the cases presented;
·
Servicing the documents issued by
prosecution counsel in line with the court procedures to ensure the documents
provide sufficient evidence in the delivery of justice;
·
Conducting service of other process
sent from ODPP to court to provide a chance for the respondents to respond;
Office Assistant
Basic Salary Scale: Kshs. 12,380 –
Kshs. 16,370 p.m.
Terms of Service: Permanent and
Pensionable
Benefits
·
House Allowance: Kshs. 4,125
(Nairobi), Kshs.3,375 (Mombasa, Kisumu, Nakuru, Nyeri, Eldoret, Thika, Kisii,
Kitale, Malindi), Kshs. 2,750 (Other Former Municipalities), Kshs. 2,375 (Other
Areas)
·
Commuter Allowance: Kshs. 3,000 p.m.
·
Leave Allowance: Kshs. 4,000 p.a
·
Medical Insurance Cover: As covered
by the Medical Insurance Cover for ODPP staff
·
Group Life Insurance Cover: As
covered by the Group Life Insurance Cover for ODPP staff
·
Car loan: Up to Ksh. 600,000
·
Mortgage Scheme: Up to Ksh. 4 Million
Requirements
For appointment to this grade, a
candidate must have:
·
Kenya Certificate of Education (KCE)
Division IV or Kenya Certificate of Secondary Education (K.C.S.E) Mean Grade D
(Plain).
Core Skills/Competecies
In addition to the above
requirements, an officer must have the following skills:-
·
Communication skills;
·
Interpersonal skills; and
·
Organisational skills
Personal Qualities
In addition to the above
requirements, an officer must have the following qualities:-
·
Honesty and integrity;
·
Results oriented;
·
Ability to take instructions;
·
Ability to work under pressure;
·
Creativity and innovativeness;
·
Ability to work with teams;
·
Ability to multi-task; and
·
Ability to care for resources.
Responsibilities
This is the entry point to the Office
Assistants cadre. Specifically, duties and responsibilities entail:-
·
Cleaning the office in line with the
set cleaning procedures and standards, to ensure compliance with the
Occupational Safety and Health Act, and to enhance the attractiveness of the
working environment;
·
Preparing and serving tea to staff in
a timely manner and within the set hygiene and quality standards, to ensure
staff are energised, and have convenience in the utilisation of time;
·
Arranging the office equipment and
furniture to ensure the office is organised and that there is efficiency in the
utilisation of space;
·
Dispatching mail within and outside
the office, to ensure timely communication that enhances efficiency in the ODPP
operations;
·
Performing general gardening
including landscaping, lawn scarping, cutting grass, weeding and pruning to
ensure the Office compound is neat; and
·
Maintaining general cleanliness
around the office by collection and disposal of litter to ensure staff health
and safety.
Records Management Officer II
Grade: DPP 11/JG ‘J’
V/NO. 171/2018
3 Posts
Qualifications
For appointment to this grade, a
candidate must have:-
·
A Bachelors Degree in Information
Science/Records Management or 30 any relevant Social Sciences from a recognized
institution; and
·
A Certificate in Computer
Applications from a recognized institution.
OR
OR
·
Served in the grade of Records
management Officer III or in a comparable and relevant position in the Public
Service for a minimum period of two (2) years;
·
A Diploma in
Records/Information/library Science/Archives Management or equivalent
qualifications from a recognized institution;
·
A Certificate in Computer
Applications from a recognized institution; and
·
Demonstrated professional competence
and achievement of performance targets and results as reflected in the
performance appraisal.
Responsibilities
An Officer at this level will be
responsible to Records Management Officer I for assigned records management
function. Specifically, duties and responsibilities entail:-
·
Receiving and dispatching letters and
files in a timely manner and in line with the records management policies and
procedures, to ensure timely communication that enhances service delivery by
ODPP;
·
Receiving, marking, and filing
letters that have been actioned by officers, to ensure the letters are securely
stored and easy to trace and retrieve when required;
·
Maintaining file movement registers
to ensure the files can be traced when required, and to enhance the security
and confidentiality of documents;
·
Maintaining security and safety of
records in the registry to minimise wear and tear of stored documents, and to
protect the ODPP information that can expose risks to ODPP if accessed by
unauthorised persons;
·
Maintaining proper records of
inventory to facilitate ease in retrieval of records when required;
·
Implementing the set quality
standards in records management to enhance efficiency and effectiveness in the
delivery of service; and
·
Supervising the Records Management
Officer III to ensure high motivation and performance, and to assist in the
development of the Officer in line with the needs of ODPP.
Personal Secretary II
Grade: DPP 11/JG ‘J’
V/NO. 169/2018
9 posts
Qualifications
For appointment to this grade an
officer must have:-
·
Served in the grade of Personal
Secretary III, DPP 12 or in a comparable and relevant position in the Public or
Private sector for a minimum period of Two (2) years;
·
The following qualifications from the
Kenya National Examinations Council or equivalent qualifications from a
recognized institution:
1.
Typewriting III (minimum 50
w.p.m)/Computerized Document Processing III)
Shorthand III (100 w.p.m);
Secretarial Duties II;
Office Management III/Office Administration and Management III;
Business English III/Communications II;
Commerce II;
Shorthand III (100 w.p.m);
Secretarial Duties II;
Office Management III/Office Administration and Management III;
Business English III/Communications II;
Commerce II;
·
A Certificate in Computer
Applications from a recognized institution (Ms word, windows, Ms excel, Ms
Access and Internet);
·
Demonstrated merit and ability as
reflected in the work performance and results.
Responsibilities
This position is critical in
providing work surroundings that is conducive to office visitors, facilitating
work of the office one is assigned to, and giving professional support to Secretarial
Staff at lower levels in handling unprecedented office matters. Specifically
duties and responsibilities will entail;
·
Monitoring the usage of resources in
the office for proper utilization of resources to ensure cost effectiveness;
·
Ensuring smooth communication and
coordination of activities within the ODPP and with stakeholders to ensure a
strong positive image;
·
Supervising junior staff to ensure
smooth flow of work within the ODPP;
·
Safeguarding the image of the ODPP
through provision of high quality customer service;
·
Drafting letters as instructed to
ensure timely communication by the supervisor as required in the delivery of
service;
·
Dispatching letters and documents as
required in a timely manner, to support the operations of the division;
·
Preparing documents as requested to
ensure optimal time utilisation by the
ODPP staff in the delivery of service;
ODPP staff in the delivery of service;
·
Filing documents for the assigned
divisions to ensure the security, safety from tear, and accessibility of the
documents when required;
·
Binding documents as requested to
ensure the documents are easy to use and store, and enhance the image of ODPP;
·
Organizing meetings and availing
required documents as requested to ensure the meetings happen in a timely
manner and that they are fruitful;
·
Requisitioning of office stationery
to ensure the assigned divisions are supported in the delivery of service,
receive the stationery, and manage the storage to ensure proper utilisation of
ODPP resources;
·
Receiving calls to the assigned
divisions to ensure timely communication of information that is critical in the
delivery of service 35
·
Receiving and directing telephone and
fax messages for the office in a timely manner, to ensure the office is
equipped with the information necessary for the delivery of service;
·
Attending to visitors and clients in
line with the set protocol, to ensure the office presents a positive image of
ODPP;
·
Establishing and maintaining
effective communication strategies for the office to enhance the speed and
quality of information flow between the office and other ODPP offices;
·
Maintaining inventory of office
supplies to support cost management for the office;
·
Coordinating and arranging for
meetings, workshop and conferences to preparedness for the meetings;
·
Managing both incoming and outgoing
files and mail to ensure information is communicated in a timely manner, and to
track the movement of documents that is critical in the management of the
security of information;
·
Managing the delivery of files and
mail to the relevant staff in line with the ODPP policies and procedures, to
ensure the document movement is easy to track and to enhance information
confidentiality;
·
Managing the cleanliness of the
office to facilitate conducive working environment and to enhance the image of
ODPP;
·
Managing office machines for
functional and minimal disruptions to the operations of the office; and
Responding to routine correspondence.
Responding to routine correspondence.
How to Apply
Interested and qualified candidates
are invited to make their applications by completing ONE application form ODPP
1. The form may be downloaded from the ODPP’s Website www.odpp.go.ke or picked
from Nairobi Headquarters and County Offices.
The candidates should attach COPIES
of the following documents to their application form:
·
National Identity Card
·
Academic and Professional
Certificates and Transcripts
·
Any supporting documents and
testimonials
·
Letter of appointment to their
current substantive post
·
Letter of appointment to their
previous post
·
Detailed Curriculum Vitae and
Clearance certificate from the
following bodies :-
·
Law Society of Kenya for Lawyers
·
Higher Education Loans Board
·
Kenya Revenue Authority
·
Criminal Investigation Department
·
Ethics and Anti-Corruption Commission
·
Any other Professional bodies to
which the candidate is a member
Only shortlisted candidates will be
contacted.
Shortlisted candidates shall be
required to produce ORIGINALS of their National Identity Card, academic and
professional certificates, original transcripts and testimonials, letters of
appointment to their current substantive posts and previous post, detailed
curriculum vitae and clearance certificates during the interviews.
Completed application forms should be
sent to:
The Secretary
Advisory Board
Office of the Director of Public Prosecutions
NSSF Building 19th Floor, Block ‘A’
P.O. Box 30701 – 00100
NAIROBI
Advisory Board
Office of the Director of Public Prosecutions
NSSF Building 19th Floor, Block ‘A’
P.O. Box 30701 – 00100
NAIROBI
So as to reach the Office of the
Director of Public Prosecutions on or before 28th Sept, 2018. Women, persons
with disability and those from marginalized Communities are encouraged to
apply.