Junior Receptionist
Duma Works is recruiting a Junior Receptionist for one of our clients in Nairobi; a leading interior design and construction services company
Responsibilities
Requirements
Duma Works is recruiting a Junior Receptionist for one of our clients in Nairobi; a leading interior design and construction services company
We are looking for a Junior
Receptionist to manage our front desk on a daily basis and to perform a variety
of administrative and clerical tasks.
What does a Receptionist do?
·
As a Receptionist, you will be the
first point of contact for our company. Our Receptionist’s duties include
offering administrative support across the organization. You will welcome
guests and greet people who visit the business. You will also coordinate
front-desk activities, including distributing correspondence and redirecting
phone calls.
·
To be successful as a Receptionist,
you should have a pleasant personality, as this is also a customer service
role. You should also be able to deal with emergencies in a timely and
effective manner, while streamlining office operations. Ultimately, a
Receptionist’s duties and responsibilities are to ensure the front desk
welcomes guests positively, and executes all administrative tasks to the
highest quality standards.
Responsibilities
·
Greet and welcome guests as soon as
they arrive at the office
·
Direct visitors to the appropriate
person and office
·
Answer, screen and forward incoming
phone calls
·
Ensure reception area is tidy and
presentable, with all necessary stationery and material (e.g. pens, forms and
brochures)
·
Provide basic and accurate
information in-person and via phone/email
·
Receive, sort and distribute daily
mail/deliveries
·
Maintain office security by following
safety procedures and controlling access via the reception desk (monitor
logbook, issue visitor badges)
·
Order front office supplies and keep
inventory of stock
·
Update calendars and schedule
meetings
·
Arrange travel and accommodations,
and prepare vouchers
·
Keep updated records of office
expenses and costs
·
Perform other clerical receptionist
duties such as filing, photocopying, transcribing and faxing
Requirements
·
Proven work experience as a
Receptionist, Front Office Representative or similar role
·
Proficiency in Microsoft Office Suite
·
Hands-on experience with office
equipment (e.g. fax machines and printers)
·
Professional attitude and appearance
·
Solid written and verbal
communication skills
·
Ability to be resourceful and proactive
when issues arise
·
Excellent organizational skills
·
Multitasking and time-management
skills, with the ability to prioritize tasks
·
Customer service attitude
How to Apply
To apply online click here or send your Cover Letter and detailed CV to apply@jobs.dumaworks.com marking the subject as “3516”, Your Full name &
Phone number e.g. 3516 Barack Obama, +2547xxxxxxxx. If you don’t
follow these instructions, your application will not go through.
Deadline for receiving applications:
Friday, 16 November 2018
N.B.
* You will receive a confirmation
email and an alert to take a basic screening test over SMS or online. The email
with the test may not arrive immediately. Please be patient. The email/SMS test
will typically be 5-8 questions to help us understand your background. Regular
SMS rates apply to the test.
If you apply and don’t meet these
minimum qualifications, we will not be able to move forward with you
application.