Personal Assistant
Sheer Logic Management Consultants is seeking to engage a dynamic individual for a Personal Assistantposition for one of our clients.
Reporting to the Chief Executive
Officer you will be required to provide support the Chief Executive Officer,
Governing Council and the Senior Management team in interactions with internal
and external audiences. You will be responsible for providing executive support
and managing the day to day operations of the Office in an efficient and
effective manner.
Responsibilities
Requirements
Sheer Logic Management Consultants is seeking to engage a dynamic individual for a Personal Assistantposition for one of our clients.
Salary: 100,000
Job Summary
Responsibilities
·
Providing all secretarial, logistic,
administrative or executive support tasks that are highly confidential and
sensitive.
·
Coordinating office management
activities for the Chief Executive Officer.
·
Research and Information summary
·
Presentation design
·
Minutes taking including at EXCO
& Board Level
·
Action item follow up
·
Event coordination & Project
Management
·
Written and verbal communication on
behalf of the executive
·
PR & Networking for organization
& the CEO
·
Researching, compiling, assimilating,
preparing and maintaining confidential information and sensitive documents, and
brief the Chief Executive Officer tor regarding content.
·
Reading and screening incoming
correspondence and reports and forward appropriate materials to the Chief
Executive Officer and Heads of Department for advice and action.
·
Contacts management including
receiving and screening incoming calls and visitors and alerting the Chief
Executive Officer on a need basis.
·
Acting as liaison between the Chief
Executive Officer, Governing Council, and Heads of Department, by transmitting
directives, instructions and assignments and following up on the status of
assignments.
·
Diary Management. Identifying,
anticipating and preparing information requirements for the Chief Executive
Officer for meetings, appointments, presentations among others and follow up
inward and outwards requests for information, outstanding reports, and
correspondence.
·
Preparing draft agenda, coordinating
meeting attendance and collect materials for meetings, speeches, and
conferences; taking minutes and keeping records of proceedings.
·
Reviewing, proofreading, and editing
documents prepared for the Chief Executive Officer’s signature.
·
Inbox Management
·
Coordinate and facilitate a seamless
and orderly day-to-day operation and execution of the Chief Executive Officer
r’s calendar through arranging appointments, meetings, conferences and
appropriate meeting rooms.
·
Assist with preparation of the office
budget, especially in regard to equipment and supply needs.
·
Assist with the establishment,
revision and maintenance of office procedures and policies.
·
Establishing and maintain various
filing and records management systems in relation to the Chief Executive
Officer’s office.
·
Travel Planning & Itinerary
Design. Making travel arrangements; preparing itineraries and maintain travel
vouchers and records for the Chief Executive Officer and Governing Council.
Requirements
For appointment to this position one
must have:
·
Bachelor’s degree in relevant field.
·
Secretarial studies will be an added
advantage.
·
At least 5 years’ experience in a
similar position.
·
Must demonstrate proficiency in Ms
Word, Ms excel and power point.
·
Must be able to demonstrate excellent
interpersonal, Public relations, Customer care and Problem solving skills.
·
Must have exceptional verbal and
written communication skills.
·
Discretion and trustworthiness:
·
Flexibility and adaptability
·
Good oral and written communication
skills
·
Organisational skills and the ability
to multitask
·
The ability to be proactive and take
the initiative
·
Tact and diplomacy
How to Apply
If you believe your career objectives
match this exciting position, please forward your application and detailed C.V
stating your current position, remuneration, contact details by 25th September 2018 to the Sheer Logic Management Consultants E-
Mail: recruitment@sheerlogicltd.com clearly marking – “Personal Assistant”.
Only short-listed candidates will be
contacted. Our Client is an Equal opportunity employer.