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Administrative Assistant Job in Nairobi, Kenya

Skye Planners Limited is a professional corporate event management company incorporated in Kenya.

We are looking for a presentable, hardworking and self-driven Administrative Assistant.
Location: Nairobi, Kenya
Duties

·         Assist in writing effective admin documents including letters, minutes, memos, contracts, proposals, reports, presentations and undertake full quality assurance to ensure that they conform to our company standards
·         Organize and schedule meetings and appointments for the management team
·         Handling all calls, message recording and communicate in a timely manner
·         Check deadlines on incoming requests and put preliminary work in play
·         Incharge of petty cash and reconciliation of receipts
·         Process purchase orders, prepare payments by verifying documentation, and process disbursements prior to the deadlines
·         Raise invoices and follow up on payments
·         Maintain upto date and accurate supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, report any defects and co-ordinate repairs
·         Maintaining and updating database for service providers and clients
·         Manage and update all social media platforms for the company and related ventures
·         Maintain up-to-date employee leave records

·         Responsible for confidential and time sensitive material
·         Provide general support to visitors
·         Oversee and supervise the work of tea girl/office cleaner
·         Ensure the office and equipment is properly cleaned and well maintained
·         Perform overall administration work including filing of documents, photocopying, printing among others
·         Provide support to the team including event planning tasks
·         Undertake any other duties assigned by the supervisor
Education, Skills and Experience
·         Business related Bachelors/Diploma holder preferred
·         Computer/IT proficiency
·         Minimum of I year experience in a busy environment
·         Attention to detail
·         Excellent oral and written communication skills
·         Proactivity and ability to multitask
·         Excellent administrative and organization skills
·         Basic Accounting skills
·         Problem solving skills
Candidates who meet the above criteria should submit their CV and application as well as indicate the expected salary to jennifer@skyeplanners.com by 26 September, 2018.

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