Skye Planners Limited is a
professional corporate event management company incorporated in Kenya.
We are looking for a presentable, hardworking and self-driven Administrative Assistant.
We are looking for a presentable, hardworking and self-driven Administrative Assistant.
Location: Nairobi, Kenya
Duties
·
Assist in writing effective admin
documents including letters, minutes, memos, contracts, proposals, reports,
presentations and undertake full quality assurance to ensure that they conform
to our company standards
·
Organize and schedule meetings and
appointments for the management team
·
Handling all calls, message recording
and communicate in a timely manner
·
Check deadlines on incoming requests
and put preliminary work in play
·
Incharge of petty cash and
reconciliation of receipts
·
Process purchase orders, prepare
payments by verifying documentation, and process disbursements prior to the
deadlines
·
Raise invoices and follow up on
payments
·
Maintain upto date and accurate
supplies inventory by checking stock to determine inventory level, anticipating
needed supplies, placing and expediting orders for supplies, report any defects
and co-ordinate repairs
·
Maintaining and updating database for
service providers and clients
·
Manage and update all social media
platforms for the company and related ventures
·
Maintain up-to-date employee leave
records
·
Responsible for confidential and time
sensitive material
·
Provide general support to visitors
·
Oversee and supervise the work of tea
girl/office cleaner
·
Ensure the office and equipment is
properly cleaned and well maintained
·
Perform overall administration work
including filing of documents, photocopying, printing among others
·
Provide support to the team including
event planning tasks
·
Undertake any other duties assigned
by the supervisor
Education, Skills and Experience
·
Business related Bachelors/Diploma
holder preferred
·
Computer/IT proficiency
·
Minimum of I year experience in a
busy environment
·
Attention to detail
·
Excellent oral and written
communication skills
·
Proactivity and ability to multitask
·
Excellent administrative and
organization skills
·
Basic Accounting skills
·
Problem solving skills
Candidates who meet the above
criteria should submit their CV and application as well as indicate the
expected salary to jennifer@skyeplanners.com by 26 September, 2018.