Program Administrative Assistant
The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa. Our goal is to generate evidence for meaningful action to improve the lives of all Africans.
Responsibilities
Qualifications
The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa. Our goal is to generate evidence for meaningful action to improve the lives of all Africans.
Through its Research Capacity
Strengthening (RCS) Division, APHRC seeks to recruit a Program Administrative
Assistant to perform a variety of administrative, coordination and logistical
duties in support of the operations of its Training Program. This is a
temporary position for a fixed period of three months.
Responsibilities
·
Maintain an effective record and
filing system for project activities, correspondences and documents for quick
and easy reference
·
Maintain grant reporting requirements
and schedules in the Project Management System (PMS) and follow-up on project
reports to ensure submission by due dates
·
Manage conference and workshop
logistics by preparing draft budges, making travel and hotel bookings, sending
invitations, preparing workshop materials and arranging for per diems and other
reimbursements
·
Assist team members in preparing
documents including PowerPoint presentations
·
Manage program meetings, preparing
documentation and taking minutes as necessary
·
Schedule appointments for the Program
Leader and other members of the team as necessary
·
Support coordination activities to
set up a health systems training hub for health workers and practitioners
working in fragile and conflict areas in Africa
·
Provide support in preparation and
formatting of reports;
Qualifications
·
Diploma in Business Administration or
related field
·
At least 3 years of relevant
post-qualification experience in a busy office environment, preferably in an
INGO, research organization or large research program
·
Ability to work with information that
is both sensitive and confidential in nature
·
Detail oriented, discreet, tactful,
courteous
·
Excellent communication (written
& verbal) and interpersonal skills
·
Experience working in a
multidisciplinary and multicultural environment
·
Proficient with MS Office Suite
·
Good planning, financial and
organizational skills
How to Apply:
Interested applicants are encouraged
to apply through our recruitment portal http://hrs.aphrc.org.
Applications will be considered
until September 17, 2018. Only short-listed candidates will be contacted.
Cover letters should be addressed to:
The Human Resources Officer
African Population and Health
Research Center
P.O. Box 10787 – 00100 GPO, Nairobi
For more information about APHRC
visit www.aphrc.org
APHRC is an equal opportunity
employer and is committed to the protection of children