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Administrative Assistant Job in Kenya - NGO

Program Administrative Assistant

The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa. Our goal is to generate evidence for meaningful action to improve the lives of all Africans.
Through its Research Capacity Strengthening (RCS) Division, APHRC seeks to recruit a Program Administrative Assistant to perform a variety of administrative, coordination and logistical duties in support of the operations of its Training Program. This is a temporary position for a fixed period of three months.

Responsibilities

·         Maintain an effective record and filing system for project activities, correspondences and documents for quick and easy reference
·         Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates
·         Manage conference and workshop logistics by preparing draft budges, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements
·         Assist team members in preparing documents including PowerPoint presentations
·         Manage program meetings, preparing documentation and taking minutes as necessary
·         Schedule appointments for the Program Leader and other members of the team as necessary

·         Support coordination activities to set up a health systems training hub for health workers and practitioners working in fragile and conflict areas in Africa
·         Provide support in preparation and formatting of reports;

Qualifications

·         Diploma in Business Administration or related field
·         At least 3 years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program
·         Ability to work with information that is both sensitive and confidential in nature
·         Detail oriented, discreet, tactful, courteous
·         Excellent communication (written & verbal) and interpersonal skills
·         Experience working in a multidisciplinary and multicultural environment
·         Proficient with MS Office Suite
·         Good planning, financial and organizational skills
How to Apply:
Interested applicants are encouraged to apply through our recruitment portal http://hrs.aphrc.org.
Applications will be considered until September 17, 2018. Only short-listed candidates will be contacted.
Cover letters should be addressed to:
The Human Resources Officer
African Population and Health Research Center
P.O. Box 10787 – 00100 GPO, Nairobi
For more information about APHRC visit www.aphrc.org
APHRC is an equal opportunity employer and is committed to the protection of children

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