Business Administration Assistant
Location: Nairobi, Mombasa
Our investments are in real estate and private equity. Real estate
investments are made through our development affiliate, Cytonn Real Estate,
where we currently have over Kshs. 82 billion (USD 820 mn) of projects under
mandate across ten projects. In private equity, we invest in banking,
insurance, education, and hospitality. Our financial services investments in
Sub Saharan Africa are made through our Cytonn Financial Services Fund (CFSF)
through which we are the 5th largest shareholder in NIC Bank in Kenya.
Investments in education and hospitality are made through Cytonn Education
Services and Cytonn Hospitality, respectively.
Responsibilities
Requirements
Location: Nairobi, Mombasa
Job
Category: Administration & Office Support
Job Type: Permanent
Closing Date: September 3rd, 2018
Job Type: Permanent
Closing Date: September 3rd, 2018
Cytonn Investments is an independent investments management firm,
with offices in Nairobi – Kenya and D.C. Metro – U.S. We are primarily focused
on offering alternative investment solutions to global and local institutional
investors, individual high net-worth investors, and diaspora investors
interested in the East-African region.
Reporting to the Business Administration Associate, the
Administration Assistant will be the first point of contact for the office,
answer all incoming phone calls in a pleasant and informed manner for the
purpose of providing information and responding to queries.
Responsibilities
·
Managing the office by ensuring that facilities are clean and
standards maintained
·
Oversee all aspects of front office co-ordination – maintain a
visitor’s register, handle and direct inquiries and ensuring the reception area
is manned at all times
·
Screen, welcome and manage all visitors and vendors by settling
them, recording their details, and giving them the required attention
·
Switchboard management including receiving, transferring and
giving appropriate answers to incoming calls and providing a call log summary
·
Monitor inventory levels of office supplies on a regular basis and
ensuring that the re-order process is done in a timely manner
·
Assist in planning and coordinating team activities and events
such as book reading and cake cutting
·
Prepare and ensure delivery of mails to appropriate offices
·
Receiving, checking and signing for various deliveries in the
office
·
Chairing departmental meetings and taking minutes
·
Organizing Saturday lunch for staff members
·
Ensuring all office equipment are working
·
Following up on suppliers’ payments
·
Tracking of any items/assets that are entering or leaving the
building and ensuring they have the appropriate approvals and exit passes
·
Any other tasks as asigned from time to time
Requirements
·
Must have achieved at least a C- or equivalent in high school
·
A diploma certificate in a business related field
·
Be committed to succeeding in a team context
·
Excellent communication
·
High levels of energy and enthusiasm and ability to work long
hours and under pressure to deliver timely solutions/deliverables
Learning Opportunities
The position will afford the individual a unique opportunity to
participate in both a strong incentive structure and a clear path to a
fulfilling career in Business Administration
How to Apply