Accountant/ Administrator
Reports to Chief of Finance
Responsibilities
Qualifications
Reports to Chief of Finance
Location
Juba, South Sudan
Contract Duration
12 months
Profile Summary
Responsibilities
·
The Accountant/Administrator must know CMA’s accounting systems,
procedures and policies and insure that they are being followed and practiced
properly e.g. general ledger entries, accounts receivable and account payable,
bank reconciliation statements, payrolls, handling and reconciliation of petty
cash, financial reporting etc.
·
Will prepare monthly financial statements on all Project funding
including the Juba office operations and submit to the Chief of Finance on a
monthly basis.
·
Assist the Chief of Finance with financial reports required by the
donors and CMA partners.
·
Assist the Chief of Finance with the control and regulation of
project budgets to ensure they are staying in accordance to the proposed budget
line items.
·
Will maintain and keep up to date cash books & cheque books
and ensure their safe keeping.
·
Will ensure that inventories of CMA properties are up to date and
details required are on the inventory data sheets, items are tagged and ensure
that new procurements are tagged and captured in the system. e.g. Juba office,
team house, field sites.
·
Ensure that the monthly financial reports are accurate, timely and
comply with donor requirements on the best practice.
·
Prepare monthly bank and cash reconciliations and submit to the
chief of finance for review and approval.
·
Responsible for proper filing of all financial documents.
·
Responsible that archived records are properly filed and stored
for easy access when necessary.
·
Responsible to maintain cash accounts, cash flow, cash payments,
giving out of approved cash disbursements and ensuring that proper receipting
in submitted and disbursement are accounted for, and that currency exchange
documents are recorded and filed. The Administrator is to ensure that
proper documentation is in place and security measures are practiced when
handling cash.
·
Assist in the supervision of the procurement practices and ensure
that 3 quotes are received for items over $500.00.
·
Responsible for preparing cheques, payment vouchers and ensuring
that all expenditure payments have proper approval and documentation and that
all invoices and payments are paid in a timely manner e.g. invoices utility
bills, rents, phones etc.
·
Assist with payrolls and statutory deduction and salary payment to
employees.
·
Will ensure that monthly taxes are paid, documented and filed
properly.
·
Assist with all banking duties as required for making deposits,
obtaining project funds, transfers and any other banking business required by
Chief of Finance.
·
Will represent CMA at required meetings in Juba.
·
Submit a monthly activity report to the Chief of Finance.
·
Attend weekly devotions at the Juba office
·
To share ideas on financial matters that would be in the best
interest of the organization.
·
With a generous and serving spirit perform all other tasks and
responsibilities assigned by the Chief of Finance for the benefit of Christian
Mission Aid.
Qualifications
·
Bachelor Degree in Finance or Accounting.
·
Holder of CPA (K) would be desirable.
·
At least 3-5 years’ experience in Accounting, Finance and/or
Audit.
·
Must be proficient in Microsoft Office, knowledge and experience
in using Accounting Software packages.
·
Those with QuickBooks experience would have an added advantage.
·
The suitable candidate should be of unquestionable integrity and
mature.
·
A good team player and self-initiative.
·
Ability to meet deadlines and have high good attention to details.
·
Must be a holder of a current and valid passport.
How to Apply
If you believe you are the one we are looking for, kindly apply in
confidence to hr@cmaidafrica.org and finance@cmaidafrica.org by
attaching cover letter, CV and copies of credentials by 7th September, 2018.
Please note that only shortlisted candidates will be contacted.
