Handicap International
Call for Volunteer
CONTEXT ANALYSIS: HI identified the need to recruit a volunteer to work closely
with the Field Administrator in Kitale to enhance the Administration and
Logistics department’s delivery of services.
Call for Volunteer
Introduction: Handicap International (HI) is an independent and
impartial international aid organisation working in situations of poverty and
exclusion, conflict and disaster. Working alongside persons with disabilities
and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
GENERAL OBJECTIVE OF THE
VOLUNTEERSHIP: The volunteer will support the
Administration and logistic department in service provision by assisting in the
smooth running of logistic activities, administration activities and management
of stock movement in compliance with Handicap International’s internal
regulations.
SPECIFIC OBJECTIVE OF THE
VOLUNTEERSHIP: The Volunteer is to contribute to a
variety of administrative and logistics activities by assisting the Field
Administrator met the deadlines that have been stipulated for the department
PLANNED ACTIVITIES OF THE
VOLUNTEER: The Volunteer will work closely with
and report directly to the Field Administrator. He /she will be directly
contributing in the following activities:
LOGISTICS FUNCTIONS
Ensuring the logistic functions serve
project needs in accordance with HI procedures by:
·
Participating in the raising of
Purchase Service Requests (PSR) by adhering to the laid down commitment of
expenditure procedures for review by the Field Administrator
·
Ensuring all purchase files are
properly kept and they contain all necessary information
·
Implementation of the equipment and
stores management and maintenance to ensure proper monitoring and usage
·
Support the monitoring of fleet of
vehicles and monitor the proper usage of the log book and the monthly report
sheet.
·
Liaise with the Field Administrator
for follow up with the logistics team in Nairobi to report on site activities,
plan of purchases and/or any other issues that need to be held from Nairobi.
ADMINISTRATIVE FUNCTIONS:-
·
Support in the implementation front
office functions in proper consultation with the Office Attendant.
EXPECT ED OUTCOMES
·
Efficiency and standard segregation
of duties in the logistics office
·
Proper and efficient usage of the fleet
of vehicles
·
Proper adherence to laid down
procedures and deadlines
·
Effective filing of logistical
documents
·
Understanding of the functioning of
the administration and logistics department in the setting of an NGO especially
for the Volunteer.
DURATION AND LOCATION OF THE
VOLUNTEERSHIP
The volunteership is for a period of
three months renewable for a further three months subject to performance.
He/she will only be receiving a daily
meal and transport allowance of Kshs. 800 per working day ( Monday to Friday),
paid once a month in advance.
No other benefits are attached to
this position thus accommodation and/or other costs of upkeep shall be borne by
the Volunteer.
The volunteer will be based in
Kitale.
REQUIREMENTS FOR THE VOLUNTEER
·
Diploma in Purchasing and Supplies
and/or any other relevant field with practical experience in a busy logistic
office for a period of at least 2years
·
Preferably at least 2 years
experience working with an International NGO
·
Should possess organization skills,
team player, attention to details and cost conscious
The Volunteer is to comply with the
Staff regulations for HI Tanzania, Uganda and Kenya Programme
APPLICATION PROCESS
If you feel you are the right
candidate for this position, kindly send your application along with an up-to-date
CV(including 3 referees with their current official contacts) by email to :-
jobs.kenya@hi.org on or before 13th July, 2018, 5:00 pm.
The email subject line should be
marked: “Application for Administration and Logistics Volunteership – Kitale”
Only short listed candidates with the
above qualifications and skills will be contacted.
Please do not send your academic and
other testimonials they will be requested at a later stage.
Handicap International is an Equal
Opportunity Employer – Females and Persons with Disabilities are encouraged to
apply