The International Rescue Committee (IRC) responds to
the world’s worst humanitarian crises and helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover, and gain control of
their lives.
Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education and power.
The IRC is a global leader in transforming the lives of women and
girls. The Gender Equality (GE) Unit is a new technical unit at the IRC focused
on narrowing the gender gap in humanitarian aid, and ensuring that we
contribute to the equality of women and girls in all of our programs – by
working to establish a context where men, women, boys, and girls enjoy the same
rights and opportunities.
Responsibilities:
Requirements
Responsibilities
Requirements
Responsibilities:
Requirements
Responsibilities
Qualifications
Responsibilities:
Qualifications
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities:
Requirements
Responsibilities
Qualifications
Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education and power.
The IRC believes there is a symbiotic relationship between how we
operate as an organization, and the success of the programming that we deliver
and changes we seek to make in local communities.
The GE Unit, therefore, is also tasked with partnering with
operations departments to ensure that IRC is a gender equitable employer.
Together, the relevant departments and the GE team will support the necessary
changes to the IRC’s internal policies and practices to promote the equal
access to opportunities for all of our staff.
Gender Equality Regional Advisor
Job Overview/Summary:
The Gender Equality (GE) Regional Advisor will be a key member of
the GE Unit working in the East Africa region. In this role, the GE Regional
Advisor will support efforts for country teams to ensure appropriate and
significant gender integration into their internal operations and programs.
This position will be based in the International Hub (IHUB) office in Nairobi –
with significant travel between the countries in the East Africa region
(Ethiopia, Kenya, Somalia, South Sudan, Uganda, Yemen, and Zimbabwe).
The position will be responsible for guiding country offices in
applying principles of gender equality in all operational policies and
practices, and will help country staff to set meaningful and targeted goals for
more gender equitable internal practices. The position will be responsible for
designing and implementing gender equality training and leading office-wide
initiatives to spark internal culture change and a universal understanding of
gender equal practices for the workplace.
The GE Regional Advisor may also adapt or develop tools to support
gender analysis and program design for the country offices, and support the
staff in applying these methods in their work. The position will work to
support the documentation and sharing of best GE practices in their country or
regional context to enable GE learning and understanding across country staff.
The GE Regional Advisor may also be responsible for contributing
to special initiatives that advance female national staff, including supporting
women’s staff groups, advocacy and research, and collaboration with other
organizations and sectors serving refugees. The GE Regional Advisor will report
to both the Senior Director of the GE Team and the East Africa Regional
Director.
Responsibilities:
·
Work with regional and country leadership to develop and adapt
proven and innovative approaches to promoting and building an inclusive and
equal office culture and environment.
·
Build GE capacity and understanding in the regional and country
offices to ensure adequate knowledge across staff on basic GE principles,
mechanisms, and language.
·
In collaboration with key regional and country human resources
staff, review,modify, design and support implementation of key processes,
practices and tools currently used across the regional offices to help guide
more gender equitable HR policies and practices – with emphasis on recruitment
and retention of female staff.
·
Liaise with regional safety and security advisors, to work for
more gender equal country risk analyses and safety trainings to allow for
improved recognition of women-specific security concerns.
·
Coordinate with other GE Technical Advisors in the different
technical units to support country staff in understanding and applying
approaches to delivering more gender equitable and accessible programming.
·
Serve as a hub of gender knowledge for the regional and country
teams to provide gender technical knowledge and expertise, to monitor new
practices, and document the results.
·
Other gender related support as requested.
Key Working Relationships:
Direct Reporting: Senior Director, Gender
Equality Team
Indirect Reporting: Regional Director, East
Africa Region
Partnership and Consultation: Regional
HR Director, Regional Women’s Protection & Empowerment ( WPE) Technical
Advisor, and Regional Safety and Security Advisor
Other Internal and/or external contacts:
Internal: Country Directors, Country HR
and Security Leads
External: IRC Organizational
Partners, Donors, and IASC Cluster Groups
Requirements
·
Graduate degree in social sciences with concentration on gender or
women’s studies preferred; Bachelors Degree required. Background or extensive
understanding of humanitarian assistance.
·
minimum of 5 years of experience in the humanitarian or
development sector with proven track record of integrating gender equality
outcomes in operations and humanitarian programs.
·
At least 2 years field experience in humanitarian settings in the
East Africa region.
Demonstrated Skills and Competencies:
·
Demonstrated expertise in developing gender analysis and program
design tools
·
Demonstrated experience/understanding of organizational
development and/or HR policies and practices
·
Effectiveness in bridging practical guidance and conceptual
frameworks
·
Experience in developing and administering gender trainings,
ability to communicate technical expertise and standards, and implement best
practice approaches
·
Excellent interpersonal skills and demonstrated ability to develop
positive relationships with local and remote team members at multiple levels in
the organization
·
Ability to work independently and with multi-cultural and
multi-disciplinary teams
·
Excellence in oral and written communication skills
·
Able to transfer technical knowledge and skills, and transform
attitudes to improve gender equality
How to Apply
Please follow this link to apply: https://rescue.csod.com/ats/careersite/JobDetails.aspx?site=1&id=2230
HR System Associate
The International Rescue Committee (IRC) responds to
the world’s worst humanitarian crises and helps people to survive and rebuild
their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers
lifesaving care and life-changing assistance to refugees forced to flee from
war or disaster. At work today in over 40 countries and 22 U.S. cities, we
restore safety, dignity and hope to millions who are uprooted and struggling to
endure. The IRC leads the way from harm to home.
Job Overview/Summary:
The primary focus of this position is:
·
Support and maintenance of the Human Resource Management System
(Workday) in addition to other systems supported by the HRIS team.
·
Handle the Human Resources Information System (Workday) Tier 1
tickets such as creating reports, system account activation, updating basic
configuration data, data clean-up efforts of the HR Systems team.
This role will require the need to quickly acquire a working knowledge of
HR concepts to support HR transactions within Workday.
·
Support the other HR System Analysts in Kenya and New York with
testing, analysis, and another task to support HRIS initiatives.
This position requires solid organizational and analytical skills,
with a focus on accuracy and attention to detail. Strong proficiency in at
least one HRIS system and MS Office, especially Excel, is advantageous.
The position will work under the direction and supervision of the
HR Systems team Lead based in Nairobi.
Responsibilities
·
Activation of users account in the various HR systems
·
Update basic configuration data, job titles, locations, cost
center, etc
·
Create or run canned reports
·
Working with the HR Systems Lead regarding data
entry and cleanup plan for Country HR leads to use
·
Accurately perform system support tasks in Workday or other HR
systems as directed by the immediate supervisor or HR System Analyst. Such
testing is existing or new functionality, data analysis or research.
·
Flexibility in daily schedule and ability to understand and react
quickly to changing priorities
Key
Working Relationships:
Position Reports to HR System Lead
The position directly supervises: n/a
Indirect Reporting: Dir, HR Systems
Other Internal and/or external contacts: describe
the nature of departments or groups the position influences or requires support
from to accomplish objectives.
Internal: Human Resource, Payroll,
Finance, & IT
External: Workday & 3rd party
vendors
Requirements
·
Bachelors Degree
·
Human Resources background with some experience with HR systems
Demonstrated Skills and Competencies:
·
Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint,
Access); Excel ability to create macros, pivot tables, vlookups,
analytical capabilities and workbooks required
·
Strong organizational skills are required, with a focus on
accuracy and attention to detail
·
Self-motivated with the ability to work both independently and in
a team environment
·
Excellent analytical, problem-solving and
troubleshooting abilities as well as strong data analysis
acumen are considered a plus
·
Demonstrated ability to work professionally and discreetly with
confidential information
·
Experience of working in a globally distributed environment a plus
·
Experience in working with a helpdesk ticketing system a plus
How to Apply
Please follow this link to apply:
Investigator
Location: Kenya-Nairobi
Job Overview/Summary:
Reporting to a Sr. Investigator, the Investigator will assist the
IRC Ethics and Compliance Unit to conduct investigations of allegations
involving fraud, waste, abuse and corruption, and other misconduct.
The position will support IRC programs to ensure continued
vigilance with regard to the risks associated with violations of IRC’s Code of
Professional Conduct and Policies the law/regulations and the further
development of complaints mechanisms and investigation capacity.
The position will work with other IRC functional areas and
programs to support our partners, sub-grantees and other agencies in fostering
a work environment that minimizes the potential for fraud, waste, abuse,
corruption and other forms of misconduct.
Two commitments lie at the foundation of the IRC’s work: 1) our
unceasing quest to serve the needs of our beneficiaries; and 2) our determination
to meet the requirements of our donors as trusted stewards of their resources.
In connection with this latter function, the ECU is vested with the
responsibility to detect, deter and investigate allegations of misuse of grant
resources. This position will play a key role in meeting these challenges by
furthering a critical mission of the Ethics and Compliance Unit – to safeguard
our resources against fraud and other forms of abuse in challenging and
high-risk operating environments.
This position will serve these functions through investigating
allegations of fraud, collusion and corruption in the use of the grant
funds. As the investigations will involve transactions, individuals and
entities in the field, the position requires extensive travel, coordination
with investigation teams, forensic specialists and external contractors as
required.
Responsibilities:
·
Undertake investigations of alleged fraud, waste, financial
corruption, misconduct, ensuring objectivity, impartiality and fairness
throughout investigative processes in accordance with generally recognized
international investigative standards and IRC guidelines and ECU policies and
procedures;
·
Formulate investigation plans, review and analyze all information
to determine its relevance and reliability, conduct interviews of staff and
other involved parties, record interviews, obtain and analyze potential
documentary and electronic evidence, conduct investigative research, prepare
draft investigation reports, and present investigative results in a clear
written form;
·
Prepare reports and ad hoc briefs pertaining to investigations in
coordination with the Sr. Director, Investigations
·
Support the preparation of work plans and the prioritization of
investigative work in consultation with Compliance Unit management. Work with,
monitor and assist the work of contracted specialists as appropriate
·
Fluency in French is required
Working Relationships:
Position Reports to: Sr. Investigator,
Investigations
Position directly supervises: None
Position directly supervises: None
Other Internal and/or external contacts
Internal: Headquarters departments,
international and U.S. program operations as needed
External: Vendors, service providers and
external auditors and contractors as needed
Requirements
·
Bachelor’s degree required in business, accounting, criminal
justice or related field.
·
Certificates, licenses or advanced degrees
in law, accounting or computer forensics an advantage:
(CFE/CFF/CPA/CA/CCEP)
·
5+ years of international financial fraud investigations
(procurement, vendor/supply chain) experience (including substantive experience
in developing countries and insecure environments)
·
Excellent judgment and discretion
·
Experience conducting fraud, collusion, bribery and corruption
investigations in challenging environments, and in the locations where the IRC
operates;
·
Experience leading investigations of complex fraud, collusion and
procurement fraud in government programs, NGO programs or the equivalent;
·
Experience working with investigation teams in distant locations
and insecure environments;
·
Experience examining forensic evidence; electronic evidence and
working with computer forensic and accounting forensic specialists;
·
Experience conducting interviews of witnesses and subjects;
·
Experience in the nonprofit, NGO sectors or grant-supported
organizations, or the inspector general function within a large government
organization.
·
Travel to insecure environments required
Demonstrated Skills and Competencies:
·
Fraud Investigation Principles and Techniques, including
Procurement Fraud, Bribery, Collusion and Corruption
·
Fluency in French required
·
Extensive Interviewing skills and the ability to interview both
witnesses and subjects
·
Experience with computer and accounting forensic specialists
(having such expertise a plus)
·
Communications – Written and Oral English
·
Demonstrated ability to build relationships and work successfully
with internal functional units and operations
·
Ability to work well within a team environment and adhere to
reporting structures
·
Excellent writing and report drafting skills
·
Data Analysis
·
MS Office Word, Excel, PowerPoint and VISIO
·
Demonstrated experience and a successful track record working with
minimal supervision
Working Environment
·
Position is based in Nairobi, Kenya with a standard office work
environment
·
Travel could be 50% or more to developing countries including
insecure environments
How to Apply
Please follow this link to apply: https://rescue.csod.com/ats/careersite/JobDetails.aspx?site=1&id=1898
Medical Officer
Location: Kenya-Kakuma
The medical officer in- charge of the hospital will offer quality
health care to all patients in the hospital and work closely, as the team
leader with medical officers, clinical officers, nurses, staff in lab, pharmacy
and health post to ensure quality health care services are offered to the
beneficiaries.
Responsibilities
Program management:
·
The Medical Officer In charge shall report to the Clinical
Services Manager.
·
He/she will assist the Clinical Services Manager in daily hospital
administration, maintaining of discipline and providing oversight in the day to
day running of the hospital and the health posts.
·
He/ She will conduct surprise inspections of the Hospital and
Health posts, ensuring discipline is maintained in all sections and submit a
report to the Clinical Services Manager at least twice a month
·
He/ She is responsible for ensuring smooth delivery
of quality health care to both the refugee and host community populations.
·
He/ She will be responsible in Liaison with the Nursing Officer
In-charge for preparing quarterly budget estimates for the various hospital
departments.
·
He/ She will be responsible for taking action on procurement of
various hospital medical and surgical items in liaison with the Senior
Pharmacist and the Nursing officer-in charge.
·
He/ She will ensure proper functioning of special clinics in the
hospital on weekly basis i.e. SOPC, GOPC, HRC, MOPC and POPC.
·
He/ She will coordinate in liaison with the CSM consultancy visits
for the clinical services program to the camp
·
He/ She will coordinate in liaison with the CSM referrals of
refugee patients as per UNHCR referral guidelines.
·
HE/ She will in liaison with the CSM be responsible for examining
and certifying payment bills related to outside hospitals.
·
He/ She will conduct hospital rounds at least thrice a week and
ensure proper cleanliness and decorum is maintained in the OPDs/IPDs/Wards and
isolation centers.
·
Ensure the hospital is running effectively in all the wards with
adequate coverage by all cadres of health staff.
·
Attend to all emergencies, both medical and surgical at the
hospital.
·
Manage and supervise all the staff in respective wards.
·
Ensure survivors with sexual assault cases are promptly attended
in GBV support centre.
·
Ensure the medical- legal forms including P3 forms are well filled
by clinicians and proper representation in the courts as may be required.
Human Resource:
·
He/ She will be responsible for preparing clinical officers and
medical officers duty rotas, compensatory days awarding, making alternate
postings and duty arrangements to ensuring judicial deployment of
clinicians
·
He/ She will provide direct supervision to the medical officers,
Nursing officer-in-charge and clinical officers at the hospital.
·
Handle disciplinary cases with support of the CSM and the HR.
·
He/ She will plan and coordinate RnR and leave for medical
officers and clinical officers
·
He/ She in liaison with the CSM and the Nursing officer-in-charge
will be responsible for filling up vacant positions through the formal
recruitment or promotions process to fulfil the requirements of the departments
·
He/ She will take lead in chairing the daily morning clinical
staff meetings, mortality, morbidity and near-miss review audits; providing
guidance, oversight and program updates as required.
·
Manage the Clinical Services Program in acting capacity when the
CSM is not in office.
·
Coordinate and Participate the Continuous Medical Education (CME)
for staff and give updates on care of patients.
·
Chair the Quality Improvement Committee meetings and together with
the CSM ensure the action points are followed and acted upon.
Program activities:
·
Conduct daily ward rounds in respective wards.
·
Be the doctor on call at the hospital on weekly basis, 24hrs 7
days as per the scheduled call list.
·
Carry out all emergency surgical/obstetric cases in theatre.
·
Properly document patient diagnosis, plans of treatment and care
on patient files.
·
Attend and chair morning handover meetings and give feedback on
patient care.
·
Carry out all elective surgical and gynecological cases twice a
week in theatre.
·
Attend to all medical legal issues, fill P3 forms and attend court
sessions.
·
Fill the referral forms for both emergency and elective referrals.
Reporting and Coordination:
Report to clinical Services Manager or his/her designate.
Others:
Any other duties as assigned by the supervisor
Key Result Areas
·
Improved quality ofcare in the wards/hospital
·
Proper coverage and delivery of health services at the hospital
departments.
·
Quality emergency obstetric care in maternity.
·
Prompt referral of patients.
·
Proper documentation of patient care.
·
Prompt management of outbreaks
Qualifications
·
Bachelor of Medicine and Surgery, (MBChB).
·
Registered with Kenya Medical Practitioners and Dentist Board.
·
Minimum 3 yrs of working experience in a busy hospital.
·
Able to work with minimal supervision.
·
Experience in health staff management in a hospital set up.
Required Experience & Competencies:
·
Be flexible, a team player and result oriented.
·
Be ready to work in challenging and multitasking environment.
·
Computer literacy in MS Windows, Word, Excel, PowerPoint, is
desired.
How to Apply
Please follow this link to apply: https://rescue.csod.com/ats/careersite/JobDetails.aspx?site=1&id=1016
Human Resource Assistant
Location: Kenya-Hagadera
To serve as the administrative focal point for the delivery of all
Human Resources services to the field office
Responsibilities:
Talent Acquisition:
Support the assigned recruiter for the field office with all field
office recruitment by:-
·
Vacancy posting in internal and external media as appropriate
·
Contacting candidates for interview
·
Providing the panel with interview packs
·
Contacting referees post interview to support appointment
·
Sending unsuccessful candidates, regret letters
·
Maintain updated recruitment files for each position recruited
Talent Management:
·
Ensure that all staff requirements prior to arrival are available
·
Email addresses
·
Laptop
·
Desk, seat, stationery
·
Accommodation
·
Transfer support
·
Ensure all new staff are appropriately enrolled onto the payroll
&Employee benefits schemes with the appropriate documentation
·
Maintain staff files with all the requisite documentation
·
Monitor induction process, ensuring that performance objectives
are set and, and that post probation evaluation reviews are submitted on timely
basis.
Contract/Consultancy Management:
·
Monitor expiry of staff contracts and advise Senior HR Officer on
a timely basis.
·
Assist in preparing of contracts/LOU’s (Letters of Understanding)
for Dadaab Incentive staff i.e. new staff/renewal.
·
Engagement of consultancies by reviewing TOR’s, Hire requests,
Justifications/Memo, adverts
Services and Administration:
·
Maintain a thorough knowledge of IRC personnel policies and assist
the Human Resource Manager in ensuring employee adherence.
·
Maintain up to date records (forms, approvals, requisitions) for
all field staff in relation to
·
Personnel files, Recruitment, Leave, Training, Performance
Management, Benefits, Payroll, Exit
·
Maintain updated job description database.
·
Close and archive personnel files on timely basis
·
Support localized incentive/refugee recruitment
·
Preparation of mailbag
·
Preparation Incentive/refugee staff Payroll before review by the
Senior HR Officer & Senior Finance Officer.
·
Periodically share leave tracking and ensure adherence to leave
plans
·
Ensure timely submission of monthly time-sheets.
HRIS:
·
Support the maintenance of all talent acquisition and management
processes on Workday HRIS management system
Reporting:
·
Provide weekly/monthly reports to the Senior HR Officer on the
status of Personnel files, Leave, Training, Performance Management, Benefits,
Payroll
Staff training and Development:
·
Facilitate all requests for staff training as
approved in Annual L&D Plan, and maintain database of trainings attended.
Separation Process:
·
Coordinate the exit process and ensure finalization of all
procedures within one month.
·
Ensure timely deletion of staff from insurance benefits.
Qualifications
·
Must possess a Bachelor’s degree in Human Resources Management, or
Business Administration; and or an alternate Bachelor’s degree with Post
Graduate Diploma in Human Resources Management.
·
Must be a member of the Institute of Human Resource Management
·
Higher Diploma in HR will be an added advantage
·
Similar experience (minimum 3 years) with an INGO will be an added
advantage
Skills and Competences:
·
Working knowledge of the National Labor requirements-Employment
Act, WIBA, OSHA, NITA, RBA, NHIF, NSSF, PAYE
·
A good understanding of compensation and benefit strategies
·
Above average competency with MS Office Suite
Demonstrated skills in:
·
Time Management
·
Excellent Verbal and Written Communication in English
·
Analytical reasoning
·
Positive Interpersonal interactions
·
Report Writing
·
Cultural and Diversity Sensitivity
Demonstrated Ability to:
·
Work Independently
·
Work within tight deadlines
·
Work within a multicultural, multi-ethnic environment
·
Exercise flexibility in the role to accomplish goals
·
Work in a climatically challenging environment
·
Work in a conflict/post-conflict environment is an added advantage
How to Apply
Please follow this link to apply: https://rescue.csod.com/ats/careersite/JobDetails.aspx?site=1&id=2227
Regional Emergency Coordinator
Location: Kenya (IHUB)
The International Rescue Committee (IRC) responds to
the world’s worst humanitarian crises and helps people whose lives and
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future.
Founded in 1933 at the request of Albert Einstein, the IRC
is supporting people forced to flee from war, conflict and disaster and
the host communities which support them, as well as those who remain within
their homes and communities.
At work today in over 40 countries and 22 U.S. cities, we restore
safety, dignity and hope to millions who are uprooted and struggling to endure.
The IRC leads the way from harm to home.
A member of the East Africa regional support team, the Regional
Emergency Coordinator (REC) will work closely with countries in the region as
well as with the IRC’s Emergency Unit.
The IRC’s East Africa regional support team:
The East Africa region is one of IRC’s largest and most diverse
regions, spanning seven countries – including Ethiopia, Kenya, Somalia, South
Sudan, Uganda, Yemen, and Zimbabwe – and with an annual portfolio over $140
million.
Currently, the region is in crisis – the inter-related issues of
conflict, drought, food insecurity, and displacement are at record levels. Most
of the countries in the region have ongoing emergency responses and are working
to further prepare for new or protracted emergency situations.
The East Africa regional support team supports country programs to
analyze the situation on the ground, identify the appropriate response to meet
the needs, and facilitate additional support required from other parts of the
IRC. The regional team serves as the bridge between country programs and
headquarters departments/units.
With close proximity and strong relationships between countries
and the region, the regional support team provides headquarters with real-time
information and maintains a regional perspective on contextual issues that span
multiple countries.
The IRC’s Emergency Unit:
The IRC’s Emergency Unit leads or oversees IRC’s global emergency
preparedness and response activities. The mission of the Emergency Unit is to
help meet the immediate survival needs and reduce suffering in conflict or
disaster affected populations during the acute phase of an emergency. The
Emergency Unit also works in protracted emergencies, where the risk to life may
be reduced but the population is still subjected to rights abuses and a lack of
basic services.
Emergency response is a global mandate of the organization and
thus depending on the emergency situation, a response can be led a country team
(default) or the global Emergency Response Team. The Emergency Unit is also
charged with enhancing the IRC’s global and country level emergency
preparedness capacity.
This is done by supporting the development and training of IRC
Country Emergency Teams (CET), assisting in the development of emergency
focused partnerships with local civil society organizations, supporting the IRC
country teams in emergency preparedness planning, maintaining regional and
global capacity to rapidly identify and deploy qualified emergency response
personnel.
Scope of Work
The Regional Emergency Coordinator (REC) will be situated in IRC’s
East Africa Region while working closely with the Emergency Unit, country
programs, and regional support team colleagues, to realize the IRC’s strategy
to be an operational leader in the field of Emergency Preparedness and Response.
The REC is charged with supporting and empowering country programs to respond
to emergencies chiefly through an intentional and continual investment into
Emergency Preparedness.
The REC will spend most of his/her time advancing the IRC’s
Emergency Preparedness levels within the East Africa Region. Additionally, as
country programs launch emergency responses, the REC will provide remote
technical support, and in a small number of instances is anticipated to offer
short term support in country.
The REC will report to the East Africa Deputy Regional Director
and will work closely with the Emergency Unit’s Deputy Director for Emergency
Preparedness, the Emergency Preparedness Team and the network of other RECs to
assure highly integrated work.
Responsibilities
Emergency Preparedness Planning at Country Level
·
Support and facilitatethe
Emergency Preparedness Planning (EPP) process of IRC country teams in the
region’s high-risk countries, supporting the
country program with the finalization, feedback process, approval and recurring
review processes of the EPP documents as well as follow-up on progress of the
country team against the implementation of the Preparedness Action Plan which
is part of the EPP. This also includes the facilitation of the EPP workshop.
·
Support and facilitatethe
process of regularly monitoring emergency triggers and drivers and generating a
regional trigger monitoring dashboard.
·
Develop a regional emergency preparedness perspective through
analyzing the EPPs from within the region and identifying hazards and threats
that could affect neighboring countries and support the development and
maintenance of a regional emergency-risk monitoring and preparedness tool.
Where required, the REC will also develop a regional approach to risk reduction
and/or resilience and facilitate the streamlining and/or implementation of that
approach in existing country operations and programs.
·
Supportthe
execution of Emergency Preparedness Rating (EPR) surveys and actively follow up
on the results with the Region’s country teams. Provide support to Watchlist
country programs in the Region to achieve an EPR score of 3.0 or higher.
·
SupportIRC
country teams in the region to conduct Real-Time Evaluations (RTE) for
country-led emergency responses and ensure that lessons learned from the RTE
are proactively fed back into the preparedness process.
Capacity Building of Staff on Emergency Preparedness and
Response
·
Advise and supportIRC country
teams in the process and procedure to identify and select appropriate and
motivated staff for the Country Emergency Teams (CET).
·
Supportthe
continuous assessment of emergency response capacity and competency needs of
CET staff and assistin the
corresponding development of capacity and competency building tools and
training resources necessary for setting up effective and efficient emergency
response teams
·
Administrate,support and
facilitate the delivery of emergency response capacity strengthening
and technical training workshops to CET staff and assist IRC country
teams in the development of efficient and effective CETs.
·
Support country
program CETs in the development of emergency related capacity strengthening
plans and support
and monitorthe implementation of these plans. This includes
connecting country teams with appropriate internal and external emergency
preparedness training resources and opportunities.
·
Provide inputto the
Emergency Unit’s Senior Emergency Preparedness Coordinator into the process of
further development and improvement of capacity and competency development
tools and resources across the organization.
Partnership Development for Emergencies
The IRC’s new strategy places emphasis on the establishing and
development of partnerships with local civil society organizations (CSOs). In
this, the IRC will clearly move away from primarily sub-contracting out
elements of program implementation to a partnership model that centers on
actually investing in CSO partners to help them strengthen their own emergency
response capacities. The REC will be instrumental in building
relationships around shared objectives and vision – rather than only focusing
on project and partners’ performance.
·
Support the IRC
country teams in the process of evaluating and selecting potential CSO partners
in high risk countries and support the establishment, development and
maintenance of these partnerships with a particular focus on
partnering/collaboration in emergencies.
·
When needed, providecoordination
and co-operation support to country teams and CSO partners
during an emergency response.
·
Provide inputto the
Emergency Unit’s Senior Coordinator for Emergency Preparedness Capacity
Strengthening into the process of emergency response training tools and
resources and manage the
delivery of such trainings to IRC partner organizations in collaboration with
the country team.
·
In collaboration with the IRC country teams, supportestablished
CSO partners with ongoing, tailored, targeted support to help ensure effective
application of emergency response skills.
Emergency Response Support
Working closely with regional leadership and other members of the
regional support team, the REC will provide technicalsupport to
country teams as they launch emergency responses. The REC will encourage the
realization of response plans developed as a part of their emergency
preparedness work. The REC will, for the most part, provide remote
support to CETs; and in a small number of instances can travel in country to
provide hands on support and leadership in the setting up of an emergency response.
The advisory support may include, but is not limited to the
following components:
·
Advise and supportcountry
programs with collating the required data to request an emergency
classification and provide follow up with the Emergency Unit if necessary.
·
Advise and support country
programs with speedy setup of an emergency response through reviewing proposals
for emergency funding requests from crisis response fund (CRF) and other IRC
emergency funding mechanisms or supporting the development of response
strategies.
·
Advisecountry
programs with regard to the activation of specific emergency protocols.
·
Advise and support country
programs in the deployment of their CET.
·
Assistcountry
teams in liaising with the Emergency Unit with regard to specific support for
country-led emergency responses. E.g. in case of a shortage of deployable
response staff on country level, the REC will support the
country team to request support from the IRC’s Emergency Response Team or
Emergency Roster.
·
Upon request, advise
and assist local partner organizations in the setting up
of an emergency response.
Key Working Relationships
Position Reports to: Deputy Regional Director, East Africa Region
Position directly supervises: None
Position directly supervises: None
Indirect Reporting: Deputy Director for Emergency Preparedness,
Emergency Unit
Requirements
·
Prior hands-on field experience and proven track record in:
·
humanitarian staff competency and capacity strengthening
·
emergency preparedness planning and programs
·
establishing and developing partnerships with local civil society
organizations based on shared objectives and visions and through investing into
CSO partners’ capacity strengthening
·
organizing and facilitating training / capacity strengthening
workshops
·
emergency response and emergency coordination
·
University degree in human resources, international development or
related field, Master’s degree preferred, equivalent work experience will be
considered.
·
Proven abilities in developing and implementing new structures and
processes including building support and consensus across departments and
delivering on timelines.
·
Excellent oral and written communications skills in English.
·
Previous experience in international humanitarian aid or
development required, particularly within the region.
·
Able and willing to undertake significant travel within the region
to potentially insecure environments.
How to Apply
Please follow this link to apply: https://rescue.csod.com/ats/careersite/JobDetails.aspx?site=1&id=2041
Senior Field Coordinator
Location: Kenya-Kakuma
Kakuma was established in 1992 and is the largest and
third oldest camp in Kenya and it host about 192,000 Refugees majority being
South Sudanese, followed by Somalis and others.
The Camp has more than 10 different nationalities at present. Most
refugees and asylum seekers who arrived at Kakuma in the last few
years are staying with relatives but some have been settled outside
in a new settlement called Kalubeyi some 15 kilomters outside
Kakuma.
The IRC has implemented refugee assistance projects in Kakuma since
1992 and has been the lead health, and SGBV implementing partner in Kakuma.The
IRC provides primary and secondary healthcare services, targeted
nutritional services, quality reproductive health, and HIV related
services, as well as the protection and empowerment of women and girls.
Scope of Work:
The IRC seeks an experienced Senior Field Coordinator
with significant humanitarian operations experience to manage the IRC’s field
offices, staff, and operations. The individual must have previous
experience working in volatile environments and in Refugee setting . The Field
Coordinator will supervise staff, manage the office premises, liaise with local
authorities, and contribute to program design and implementation.
Job Purpose/Objective
The Senior Field Coordinator (FC) plays a key role in the
overall leadership and management of the IRC Kenya Program. The senior Field
Coordinator leads IRCs response in Kakuma Field Site and is responsible for
supporting, coordinating and supervising timely and high-quality program
implementation, with a specific focus in ensuring
the effective functioning of all the support functions of the
program.
Under the supervision of Deputy Director of Operations (DDO),
the senior Field Coordinator will be responsible for the overall
field coordination, program support, and field office management working in
close collaboration with other members of the senior management team including
the Country Director, Deputy Director of Program (DDP), Deputy Director Grants
& Accountability, Finance Controller, Senior HR Coordinator, Technical
Coordinators (Heath, WPE, Nutrition, Monitoring and evaluation Coordinator
…etc.). The Field Coordinator will be based in Kakuma and may travel
to other field sites as and when is required required.
Responsibilities
Field Office and Program Management
·
Oversee day-to-day implementation of all programs in the field
site, providing constructive supervision to the program managers to implement,
monitor, and evaluate work plans including monitoring & evaluation
mechanisms as agreed with the Deputy Director Programs and in coordination with
the IRC sector Technical Coordinators.
·
In close collaboration with relevant Technical Coordinator(s),
lead the field-based teams in the development of new proposals and initiatives
for the Kakuma field site in accordance with the country program strategic plan
and IRC Strategic Action Plan 2020 framework.
·
Participate in the development of budgets for program proposals in
conjunction with the grants and finance departments.
·
Ensure timely and quality program implementation, reporting, and
monitoring.
·
Contribute to assessments, program design, and budgeting.
·
Ensure programs are in compliance with IRC, donor and national
requirements
Grants Management and Reporting
·
In close coordination with the Grants department and the relevant
Technical Coordinator(s), lead field-level Grants Opening, Mid-Term and Closing
meetings.
·
Review operational aspects of internal and external reports from
the field site and ensure timely submission as required
·
Lead review of Budget vs. Actual expenditure on a monthly basis
with staff, ensuring timely and accurate feedback to the relevant Technical
Coordinator(s) and the Grants, Finance and Supply Chain departments.
·
In collaboration with the Technical Coordinator(s) address any
over/under expenditure issues through jointly developed corrective plans.
Monitoring & Evaluation
·
Ensure appropriate M&E activities are carried out regularly by
program staff in all sectors (data collection & analysis, monitoring of
project progress against established work plans, monitoring of established
indicators and utilization of results to inform program (re-)design);
·
Support for Identifying gaps in M&E systems and make
recommendations for improvements;
Strategic Planning
·
Support the integration of program activities to create coherent,
quality and complimentary programming; Specific focus to ensure strong
integration of program support functions with direct program related activities
·
Participate in workshops at field level to establish and monitor
annual operating plans for the strategic plan;
·
Ensure that all project activities are consistent with established
best practices and IRC’s Program Framework principles.
Human Resource Management
·
Maintain open and professional relations with team members,
promoting a strong team spirit and providing oversight and guidance to enable
staff to successfully perform in their positions.
·
Ensure all staff in the field site know and understand IRCs Global
and in-country HR Policies and the IRC Way Standards
for Professional Conduct. Document and address breaches of policy and
disciplinary issues in coordination with the Sr HR Coordinator in a
professional manner and in line with the letter and spirit of the relevant
policy.
·
Ensure the Performance Management cycle is implemented and
documented timely for all staff in the field site. Ensure feedback from
technical coordinators is sought and incorporated in performance management
cycles of program managers and heads of department, including but not limited
to technical performance and capacity building needs.
·
Provide direct supervision to the field site’s HR lead, ensuring
recruitment, staff orientation, and payroll preparation, leave management and
exit management processes are carried out timely and in line with relevant
policies and procedures.
·
Ensure that staff has capacity development plans in
place based on documented capacity needs assessments exercise. Work with the
appropriate technical resource (for example the Technical Coordinators) to
achieve this
Finance and Supply Chain and ICT Management
·
In close coordination with the Finance department, lead the
development and management of annual, comprehensive and inclusive field
operating budgets.
·
Oversee the financial management of field office operations by the
Program Managers, and the Finance staff, including cash management, issuing and
tracking advances, ensuring complete and correct use of all finance forms;
timely notice to Nairobi of cash transfer needs;
·
Ensure proper financial, supply chain and ICT management systems
and control mechanisms are in place and adhered to in line with the IRC’s
global and in-country finance and supply chain policies.
·
Oversee the carrying out of supply chain support operations by
Hagadera supply chain staff, including procurement (both local and through
Nairobi), stock management, asset management, vehicle operations, equipment
maintenance, and repair (including communications and computer equipment);
·
Provide supervision and leadership to the field site’s finance and
supply chain teams.
·
Review and ensure timely submission of monthly and annual finance
and supply chain reports from the field site as required.
Security Management
·
Act as IRCs Security Focal Point for the field site.
·
Ensure all staff in the field site know and understand IRC Kakuma
security regulations; Document and address breaches of policy and disciplinary
issues in coordination with the Security Manager.
·
Monitor the Kakuma security situation, attend security meetings
and inform the Security Manager, and SMT where appropriate, of developments
through submission of accurate weekly and –where needed- ad-hoc security and
incident reports.
·
Participate in the review and update of the country Security
Management Plan.
·
Assist the Security Manager in developing field specific
Contingency Plans, Medevac, Evacuation Plans and SOPs.
·
Assist the Security Manager with developing training plans for
staff and conducting training.
Representation and Coordination
·
Represent the IRC with local government authorities
(administrative, sectoral and security officials), non-state actors, UN
agencies, NGOs, and donors at the field site level. Engage and or delegate to
program staff for sector representation as appropriate.
·
Represent the IRC with beneficiaries and communities to encourage
accountability to those we serve
·
Upon request by the Senior Management Team, organize and
facilitate field visits for stakeholders interested in IRC’s Kakuma response.
·
Coordinate IRC program activities with relevant officials and
other humanitarian agencies;
·
Assist in the preparation of regular reports to keep partners and stakeholders
informed of IRC’s activities;
·
Draft reports and provides verbal updates to the Country
Director.
·
Actively develop and maintain effective working relationships with
key stakeholders at the county level including donors, government actors, local
traditional leadership, beneficiary populations and their representatives, etc.
Key Working Relationships:
Position Reports to Deputy
Director Operations
The position directly supervises Program
Managers; HR lead; Finance Manager and Supply Chain departments in the field
site.
Indirect Reporting: None;
Direct supervisees have dotted lines to their Program/Technical Coordinators.
Other Internal and/or external contacts:
Other Internal and/or external contacts:
Internal:
·
Country Director, Deputy Director Programs, Program
Technical Coordinators (Health Services Co; Partnerships & Grants Co;
Nutrition Co; WPE Co; M&E Co)
·
Finance Controller, Sr HR Co, Supply Chain Co, Security Manager
External:
·
Relevant other stakeholders e.g. NGOs UN bodies, local authorities
non-state actors
Requirements
·
Eight or more year’s progressive management and leadership
experience with an International NGO.
·
Master’s Degree in management, International relation, development
studies and MBA Bachelor’s degree plus 10 years of relevant experience
is Field or Humanitarian sector will be required.
·
Experience managing country program teams with a diverse
portfolio; knowledge of major donors (including USAID/OFDA/PRM, ECHO/EC, DFID,
CBM , UN Agencies).
·
Strong background in Supply Chain, Logistics, Administration and
program implementation
·
Experience in IT is strongly preferred.
·
Experience managing Security in a hostile environment.
·
Excellent leadership, people management, interpersonal and
negotiation skills and a demonstrated ability to develop harmonious teams in
a cross-cultural context.
·
Strong diplomatic skills. Ability to establish good working
relationships with partners, donors and other stakeholders in a sensitive
environment.
·
Strong computer skills including Word, Excel, PowerPoint, and
Outlook.
·
English fluency required.
Personal Characteristics:
·
Strong sense of personal integrity.
·
Attention to detail.
·
Strong supervisory skills.
·
Ability to multi-task.
·
Good interpersonal and communication skills.
·
Team spirit and problem-solving abilities.
·
Willingness to live and productively work in insecure, unstable
and/or harsh environments
·
Flexibility and adaptability
·
Desire to learn
·
Cultural sensitivity
How to Apply
Please follow this link to apply: https://rescue.csod.com/ats/careersite/JobDetails.aspx?site=1&id=2212
Senior Investigator
Location: Kenya-Nairobi
Job Overview/Summary:
Reporting to the Senior Director of Investigations and the Chief
Ethics and Compliance Officer, the Senior Investigator will assist the IRC
Ethics and Compliance Unit to conduct investigations of allegations involving
fraud, waste, abuse, corruption, beneficiary exploitation and abuse, and other
misconduct.
The position will support IRC programs to ensure continued
vigilance with regard to the risks associated with violations of IRC’s Code of
Professional Conduct and Policies the law/regulations and the further
development of complaints mechanisms and investigation capacity. The position
will work with other IRC functional areas and programs to support our partners,
sub-grantees and other agencies in fostering a work environment that minimizes
the potential for abuse, exploitation and other forms of misconduct.
Two commitments lie at the foundation of the IRC’s work: 1) our
unceasing quest to serve the needs of our beneficiaries; and 2) our
determination to meet the requirements of our donors as trusted stewards of
their resources.
This position will play a key role in meeting these challenges by
furthering a critical mission of the Ethics and Compliance Unit – to safeguard
our employees, beneficiaries, staff and resources from misconduct
and abuse in challenging and high-risk operating environments through
investigating allegations of fraud, collusion and corruption in the use of the
grant funds. As the investigations will involve transactions,
individuals and entities in the field, the position requires extensive travel.
Position is based in Nairobi, Kenya with responsibilities
primarily for investigations in East and West Africa.
Responsibilities:
·
Undertake investigations of alleged fraud, waste, financial
corruption, and any other type of misconduct, ensuring objectivity, impartiality
and fairness throughout investigative processes in accordance with generally
recognized international investigative standards and IRC guidelines;
·
Formulate investigation plans, review and analyze all information
to determine its relevance and reliability, conduct interviews of staff and
other involved parties, record interviews, obtain and analyze potential
documentary and electronic evidence, conduct investigative research, prepare
draft investigation reports, and present investigative results in a clear
written form;
·
Prepare reports and ad hoc briefs pertaining to investigations in
coordination with the Senior Director of Investigations and the
Chief Ethics and Compliance Officer and others as appropriate;
·
Prepare recommendations for corrective action and improved
controls and effectiveness or efficiency of IRC operations;
·
Support the preparation of work plans and the prioritization of
investigative work in consultation with Ethics and Compliance Unit management.
Monitor and assist the work of contracted specialists as appropriate;
·
Participate in developing and revising compliance-related best
practices and lessons learned from investigative work.
Working Relationships:
Position Reports to: Senior Director of
Investigations
Position directly supervises: Investigators
Other Internal and/or external contacts
Internal: Headquarters departments,
international and U.S. program operations
External: International representatives,
partners, vendors, service providers and external auditors as needed
Requirements
·
Bachelor’s degree required in business, accounting, criminal
justice or related field.
·
Certificates, licenses or advanced degrees
in law, accounting or computer forensics an advantage:
(CFE/CFF/CPA/CA/CCEP)
·
8-10+ years of international fraud investigations experience
(including substantive experience in developing countries and insecure
environments)
·
Experience in the nonprofit, NGO sectors or grant-supported
organizations, or the inspector general function within a large government
organization
·
Experience conducting fraud, collusion, corruption, and other
types of investigations in challenging environments, and in the locations where
the IRC operates;
·
Experience leading investigations of complex fraud, collusion and
procurement fraud in government programs, NGO programs or the equivalent;
·
Experience working with investigation teams in
remote locations and insecure environments;
·
Experience investigating vendor and supplier collusion;
·
Experience examining forensic evidence; electronic evidence and
working with computer forensic and accounting forensic specialists;
·
Extensive experience conducting interviews of witnesses and
subjects in multicultural environments
·
Travel to insecure environments required
Demonstrated Skills and Competencies:
·
Fraud Investigation Principles and Techniques, including
Procurement Fraud, Bribery, Collusion and Corruption
·
Sexual Exploitation and Abuse investigation and interviewing
experience preferred
·
Excellent judgment and discretion
·
Fluency in French or Arabic a significant plus
·
Extensive Interviewing skills and the ability to interview both
witnesses and subjects
·
Experience with computer and accounting forensic specialists
(having such expertise a plus)
·
Project Management
·
Communications – Written and Oral English
·
Demonstrated ability to build relationships and work successfully
with internal functional units and operations
·
Excellent writing and report drafting skills
·
Data Analysis
·
MS Office Word, Excel, PowerPoint and VISIO
·
Demonstrated experience and a successful track record working with
minimal direct supervision
Working Environment:
·
Position is based in Nairobi, Kenya with responsibilities
primarily for investigations in East and West Africa
·
Travel 50% or more to developing countries including insecure
environments
How to Apply
Please follow this link to apply: https://rescue.csod.com/ats/careersite/JobDetails.aspx?site=1&id=1573
Supply Chain Internship
Location: Kenya-Nairobi
Under the direct supervision of the Supply Chain Assistant
(Warehouse) and overall guidance of the Logistics Manager, the Supply Chain
Intern will provide clerical and administrative support to the Logistics team
at IRC Kenya Country office in Nairobi. S/He will work closely with other
supply chain staff, including procurement and administration.
Responsibilities
·
Support the Logistics team in handling of
warehousing, transport and other logistical tasks and documentation
·
Update the daily stock tracking sheets and forward to supervisor
for approval
·
Compile suppliers’ delivery documents for payment and submit to
Supervisor for review prior to submitting to Procurement to raise payment
requests.
·
Support the Drivers to prepare monthly vehicle fuel consumption
and maintenance reports and submit to Logistics Manager for review
·
Filing of supply chain documents in an organized format as agreed
with supervisor.
·
Expedite delivery of ordered goods and services; follow up on
partial deliveries and ensure all purchase orders are fully serviced
·
Assist in sending/ receiving of shipments, mailbags and medical
samples to/from the field sites
·
Support Logistics and Procurement teams to follow up on clearing
of imported goods at the airport
·
Any other duties assigned by the supervisor.
Qualifications
·
Minimum Bachelor’s Degree in Procurement / Logistics / Business
Administration or a closely related field.
·
Fluent English (written and spoken)
·
Competent with using Computers and computer packages ( Word,
Excel and Outlook)
·
General knowledge of logistics and administrative procedures and
tools
·
Good numeracy skills
·
Takes personal initiative to learn
·
Ability to work with minimum supervision.
·
Flexibility and willingness to work long hours if necessary.
·
Strong sense of personal integrity.
·
Attention to detail.
·
Good organization and multitasking skills
·
Minimum Bachelor’s Degree in Procurement / Logistics / Business
Administration or a closely related field.
·
Fluent English (written and spoken)
·
Competent with using Computers and computer packages ( Word,
Excel and Outlook)
·
General knowledge of logistics and administrative procedures and
tools
·
Good numeracy skills
·
Takes personal initiative to learn
·
Ability to work with minimum supervision.
·
Flexibility and willingness to work long hours if necessary.
·
Strong sense of personal integrity.
·
Attention to detail.
·
Good organization and multitasking skills.
How to Apply
Please follow this link to apply: https://rescue.csod.com/ats/careersite/JobDetails.aspx?site=1&id=2216
Kenyan nationals are encouraged to apply. International
allowances are not available for this position. Salary and employee benefits
are compliant to the Kenyan NGO Sector.
Application Deadline 10th July, 2018
Disclaimer:
Please take note that International Rescue Committee (IRC) does
not ask for any fees in connection with its recruitment processes. In the event
that you receive any request for payment of any sort, please get in touch
with us on Tel: +(254-020) 2727730, Email:IRCKenya@rescue.org or report to
the nearest police.