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Personal Assistant Job in Kenya

Kava

Job Title: Personal Assistant to CEO
Reports to: Chief Executive Officer
Job Summary: This post will require an exceptionally balanced and dynamic individual, capable of managing a strong personality. The PA should be charming and confident in their dealings with all types of high-profile personalities as well as proactively managing all aspects of the CEO’s daily schedule.
Personality profile, attitude and good cultural fit will be more critical than technical experience.

Job Description
Purpose of Position: Provide support to the CEO on all executive and administrative tasks.
Responsibility and authority
Diary Management & Logistics
1.   To proactively manage all aspects of the CEO’s schedule to ensure maximum optimization of CEO’s resources including and not limited to the following:
·         Comprehensive diary management, including internal and external meetings, formal and informal engagements and keeping up to date with all new activities
·         Screening telephone calls, enquiries and requests, and handling the same
·         Receiving CEO’s guests
·         Coordinating internal meets with team members
·         Overseeing organization of internal company functions that involve the CEO
·         Booking meetings and venue
2.   Arranging and managing the CEO’s travel and accommodation
·         Deep knowledge of travel and accommodation booking and arrangement and management of travel related logistics, pick-ups, transfers, etc
·         Remote meetings bookings, confirmations and coordination where applicable

·         Standby availability during CEO’s travels to handle matters arising on the ground
Strategic Support
Provide support to the CEO in business development and strategy-related engagements.
·         Ensure CEO is prepared for all meetings with all necessary documentation and information.
·         Preparing meeting requirements, taking minutes and following up on actions
·         Handling correspondence, preparing briefs, reports and presentations on behalf of CEO
·         Update CEO’s network contacts and database
·         Carrying out research and presenting findings on various areas as assigned by CEO
·         Manage the CEOs personal activities/initiatives such as talks, lectures, writing, etc and to undertake other activities that relate to managing the CEO’s personal brand, as assigned.
Corporate Affairs
To support the CEO’s corporate governance responsibilities and engagement with corporate partners such as investors, advisors, legal, etc.
·         Dealing with certain types of queries directed to the CEO
·         Preparing meeting requirements, taking minutes and following up on actions
·         Handling correspondence, preparing briefs, reports and presentations on behalf of CEO
·         Carrying out research and presenting findings on various areas as assigned by CEO
Core Competencies
·         Ability to manage, prioritize and execute
·         High knowledge of travel arrangement and managing the attendant logistics
·         Outstanding interpersonal skills (face to face and over the phone).
·         Highly organized with good project management skills
·         High proficiency with the commonly used computer software and application
·         3yrs experience as a Personal Assistant to a CEO
Kindly send your CV to recruit@kava.africa latest 11th June 2018.
Indicate the job title as the subject of your email.

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