Kava
Job Title: Personal Assistant to CEO
Job Title: Personal Assistant to CEO
Reports to: Chief Executive Officer
Job Summary: This post will require an exceptionally balanced and dynamic
individual, capable of managing a strong personality. The PA should be charming
and confident in their dealings with all types of high-profile personalities as
well as proactively managing all aspects of the CEO’s daily schedule.
Personality profile, attitude and
good cultural fit will be more critical than technical experience.
Job Description
Purpose of Position: Provide support to the CEO on all executive and administrative
tasks.
Responsibility and authority
Diary Management & Logistics
1. To proactively manage all aspects of the CEO’s schedule to
ensure maximum optimization of CEO’s resources including and not limited to the
following:
·
Comprehensive diary management,
including internal and external meetings, formal and informal engagements and
keeping up to date with all new activities
·
Screening telephone calls, enquiries
and requests, and handling the same
·
Receiving CEO’s guests
·
Coordinating internal meets with team
members
·
Overseeing organization of internal
company functions that involve the CEO
·
Booking meetings and venue
2.
Arranging and managing the CEO’s
travel and accommodation
·
Deep knowledge of travel and
accommodation booking and arrangement and management of travel related
logistics, pick-ups, transfers, etc
·
Remote meetings bookings,
confirmations and coordination where applicable
·
Standby availability during CEO’s
travels to handle matters arising on the ground
Strategic Support
Provide support to the CEO in
business development and strategy-related engagements.
·
Ensure CEO is prepared for all
meetings with all necessary documentation and information.
·
Preparing meeting requirements,
taking minutes and following up on actions
·
Handling correspondence, preparing
briefs, reports and presentations on behalf of CEO
·
Update CEO’s network contacts and
database
·
Carrying out research and presenting
findings on various areas as assigned by CEO
·
Manage the CEOs personal
activities/initiatives such as talks, lectures, writing, etc and to undertake
other activities that relate to managing the CEO’s personal brand, as assigned.
Corporate Affairs
To support the CEO’s corporate
governance responsibilities and engagement with corporate partners such as
investors, advisors, legal, etc.
·
Dealing with certain types of queries
directed to the CEO
·
Preparing meeting requirements,
taking minutes and following up on actions
·
Handling correspondence, preparing
briefs, reports and presentations on behalf of CEO
·
Carrying out research and presenting
findings on various areas as assigned by CEO
Core Competencies
·
Ability to manage, prioritize and
execute
·
High knowledge of travel arrangement
and managing the attendant logistics
·
Outstanding interpersonal skills (face
to face and over the phone).
·
Highly organized with good project
management skills
·
High proficiency with the commonly
used computer software and application
·
3yrs experience as a Personal
Assistant to a CEO
Kindly send your CV to recruit@kava.africa latest 11th June
2018.
Indicate the job title as the subject
of your email.