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Office Secretary Job in Kenya

Office Secretary

Ours is an established practice to provide legal services including consultancy to our clients.
We are looking to recruit qualified persons to fill vacancies in the following positions:
The overall purpose of this position is to:

·         Provide general administrative duties including but not limited to scheduling meetings, responding to routine correspondence; organizing responses in order of priority; update of filing systems, monitoring and ensuring availability of stationery and other working tools.
·         Performing all general office duties required for a legal office including transcribing and formatting legal documents and business correspondence, filing and general secretarial duties.


·         Attending to clients/visitors;
·         Assisting with drafting of correspondence to clients;
·         Handling telephone calls and appointments;
·         Managing records and data associated with each file;
·         Organizing office and boardroom meetings;
·         Maintaining contact lists;
·         Managing office materials, stationary and supplies;
·         Compiling reports and data, expense reimbursement reports, etc.
·         Assisting with tasks such as printing, making copies, proof reading, etc

·         Any other duties that may be assigned from time to time


·         Kenya Certificate of Secondary Education; Diploma Level in Secretarial/Administration Studies or equivalent.
·         At least 1 year working experience as a secretary and/or administrative assistant.
·         Excellent IT knowledge in MS Office and skills in document management (filing/archiving).
·         Excellent written and spoken English
·         Excellent oral and written presentation skills and ability to develop and maintain networks of contacts.
·         Personal initiative and ability to focus on priorities and meet deadlines.
·         Professional personal appearance and conduct
·         Open, flexible personality; excellent ability to perform duties with accuracy within a given deadline.
·         A high degree of integrity and the ability to deal with confidential information.
These are entry level opportunities requiring candidates looking for a stable environment to establish their careers.
We shall give fair consideration to all candidates that show evidence of high skill and performance regardless of previous experience.
Candidates between 24 and 30 years of age are especially encouraged to apply.
We anticipate the positions could grow into long term opportunities for the right candidates.
How to Apply
Send your application including a cover letter; a detailed CV highlighting relevant experience, details of current and expected salary, Academic and Professional certificates, Testimonials, and the names of three professional referees by close of business Thursday 8th June, 2018 to:
The positions applied for should be indicated as the subject of the email.
·         Let the resume and application letter hold your name. e.g. Ann Wanjiku_CV or Ann Wanjiku_Application
·         The two documents must be in pdf format
·         Only successful candidates will be contacted

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