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Office Assistant Job in Kenya

Job Title: Office Assistant

Key Responsibilities:
Customer Interaction
·         Manage reception answering customer in a polite and informed way.
·         First point of contact at affiliate for customer queries and/or complaints and sales orders
·         Facilitate new credit applications

·         Coordinate with warehouse & distribution partner to facilitate execution of sales orders
·         Coordinate local driver instruction
·         Post print and distribute ESD Tax invoice to customers
Office Responsibilities
·         Ensure maintenance of office provisions including stationary & consumables.
·         Responsible for Petty Cash for purchase of small office consumables
·         General administrative assistance to the GM
·         Filing leave forms and maintaining office attendance inc sick forms etc.
·         Opening and closing office when necessary
·         Putting together product samples as requested.
·         Pest control & fumigations booking when required for office & labs
Sales Support
·         Scanning and forwarding Invoices and expense to Account on time
·         Run daily and monthly Z-report, consolidate with Navision invoices on a monthly basis and send to accountant.
·         Facilitating the transaction from order to final invoice to customer
·         Primary processers of sales order, purchase orders, inventory adjustments
·         Manage parcels receipt and deliveries to customers, including sample collections.

·         Organise for receipting customer visits at the office.
·         Management of sales order management and tracking of goods with our logistics partners, keeping the business and customers aware of ETA.
Person Profile:
·         Well organised and detail orientated.
·         Action focused
·         Adaptable / Flexible with Autonomy & resilience
·         Strong organizational skills to include
·         Computer literacy mandatory
·         Time keeping – to meet deadlines/timelines
·         Initiative & Dynamism, with Ambition & Enthusiasm
·         Reliable, Honest and ethical
·         Good accurate numerical skills.
·         Fluent in English, competent and articulate communication skills – both verbal and written
·         Proficient and competent application, sensory and lab skills
·         Ability to work in a team environment with great communication
·         Positive attitude and high energy level
Qualifications
·         B Admin/B Com or similar
·         Accounting knowledge would be favourable
·         Min. 3 years Administrative or customer service experience
Interested candidates are invited to strictly email their cover letter and CV, to apply@hrmconnection.com before end of day 30th June 2018.
Only short listed candidates will be contacted

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