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Office Administrator Job in Kenya

Office Administrator

Our client is a one stop shop for interior door systems which they customize, manufacture, package, deliver & install every single component of the entire door system.
This is inspiried by a rich history of artisan craftsmanship that has evolved for over a century. All its doors are produced from a state-of-the-art facility by people who have a passion for creating warmth & ease, a blend of true function & beauty.
Investing in the best production & component technologies available, they take pleasure in seeing how their customers respond to the simple yet sophisticated doors they make.

Are you a young Office Administrator who is confident, resourceful, energetic & good at coordinating multi-facet office functions? Are you interested in being part of a team focused towards transforming the interior design space in Kenya & beyond? If so, then this is the job you are looking for. Our client would like to fill the position of an Office Administrator.
Purpose Statement of the Position
Responsible for organizing & coordinating duties & office procedures. The jobholder should ensure smooth running of the office & help to improve company procedures & day-to-day operations.


·         Serve as the point person for office administration duties including: Maintenance, Mailing, Supplies, Equipment, Bills & Errands/Shopping
·         Receiving and organizing invoices for approval
·         Uploading all required documents to the company cloud and filing hard copies
·         Schedule meetings and appointments
·         Organize the front office and order stationery and equipment
·         Partner with HR Services to update and maintain office policies as necessary
·         Organize office operations and procedures
·         Coordinate with IT Services on all office equipment to ensure smooth operation
·         Ensure that all items are invoiced and paid on time

·         Offer exceptional customer service to clients both on phone and in person
·         Receive and welcome visitors professionally and handle all inquiries on the general company email and telephone line
·         Assist in the on boarding process for new hires
·         Address employees’ queries regarding office administration issues
·         Liaise with facility management vendors, including cleaning, catering and security services as/when required
·         Assist in planning and executing company events – conferences, fairs, exhibitions.


·         Bachelor’s degree in Business Administration or its equivalent.
·         Proven 3 years’ work experience as an Office Administrator or Administrative Assistant.
·         Proficiency in MS Office suite especially MS Excel & Ms Outlook.
·         Knowledge of office administration, systems & procedures.
·         Familiarity with email scheduling tools like Email Scheduler.
·         Excellent time management skills & ability to multi-task & prioritize work.
·         Excellent written & verbal communication skills.
·         Attention to detail & problem-solving skills.
·         A creative mind with an ability to suggest improvements.
·         Strong organisational, planning skills in a fast-paced work environment.
How to Apply
If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.
Please send your application through our website on the vacancy page

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