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NGO Jobs in Kenya – AERC

The African Economic Research Consortium (AERC) is a not-for-profit Pan-African institution, dedicated for the last 29 years to enabling the advancement of economic policy research and graduate training in sub-Saharan Africa (SSA).


The AERC’s mandate and strategic intent is built on the premise that sustained development in SSA requires well-trained, locally based professional economists.
AERC is seeking to recruit a suitably qualified individual to fill the position of Library Assistant, to assist the Training Programme at the Joint Facility of Electives (JFE).
The JFE is an intensive teaching environment that offers a full range of elective courses at Masters and PhD level for students from various participating universities in SSA. Apart from encouraging a more efficient use of resources, the JFE offers an ideal environment for networking and a structured exchange of people, ideas, materials and methods that reduce isolation and stimulate continued growth and collective improvement in quality.


Each year, from late June to early November, eligible universities send their post-graduate students to the JFE to be taught elective courses by a team of internationally-recruited visiting lecturers/professors.
The JFE admits approximately 70 Masters and 30 PhD students after their successful completion of core courses in their home universities. This year, the JFE will be held at the Kenya School of Monetary Studies (KSMS) from June 23 to November 4, 2018.
African Economic Research Consortium (AERC)
Job Vacancy: Library Assistant
Short Term Contract (5 Months)
The Library Assistant assists with the day-to-day operation of the JFE library in a manner that is responsive to the information needs of the various JFE programme participants including visiting lecturers/professors, students, AERC staff and other authorized library users.
The Library Assistant ensures that the JFE library circulation, inquiry and stock management functions run effectively and efficiently in meeting the targeted user needs. The holder of the position also assists in the setting up and closure of the JFE programme, and provides administrative support to the programmes.
Key Tasks and Responsibilities
·         Assists in setting up and closure of the JFE programme;
·         Processing of library books (ordering, classifying, bar-coding, cataloguing, indexing and input to electronic library system) for access by JFE programme participants and in updating of JFE Library database;
·         Ordering, cataloguing, storing and retrieval of research, reference and training materials needed for the programme;
·         Updating of signage and book labels, and compilation of reading materials both electronically and in print/hard copy and photocopying of course materials for the participants and the secretariat;
·         Stock-takes and maintains proper records or data about the individual library users and partnering organizations, etc.;
·         Provides reference service and internet-based research assistance to visiting lecturers, students and other authorized library users;
·         Assists with access to journal subscriptions, both print and electronic;
·         Assists with invigilation of JFE examinations and undertakes other tasks assigned by the JFE/SFSE Programme Administrator from time to time.
Qualifications / Requirements:
·         Bachelor’s Degree in Library or Information Sciences;
·         At least 3 years’ relevant experience, preferably in a busy international environment;
·         In-depth knowledge of and hands-on experience with library software systems;
·         Highly skilled in use of databases; with good computer skills in MS Office;
·         Ability to work under pressure and meet strict deadlines;
·         Flexibility and willingness to work for long hours and to reside at the facility for 4 months.


Job Vacancy: Driver
Short Term Contract (5 Months)
Key Tasks and Responsibilities:
·         Undertakes official driving assignments and support services;
·         Provides administrative office assistance to the JFE programme;
·         Liaises with the JFE/SFSE Programme Administrator and the AERC Driver/Office Assistant to ensure that the programme vehicle is well maintained and is taken for servicing whenever due or necessary;
·         Liaises with the JFE/SFSE Programme Administrator, the HRA unit and service providers to ensure that programme participants are transported to and from medical clinics and attended to in a timely manner;
·         Ensures that the programme vehicle is regularly fueled, and that such fueling is appropriately authorized and records well maintained;
·         Ensures that all journeys are appropriately pre-authorized and recorded accordingly;
·         Ensures that the vehicle is kept clean at all times;
·         Assists with the setting up and closure of the JFE;
·         Undertakes other official duties as assigned from time to time.
Qualifications/Requirements:
·         Minimum O-level education;
·         Clean driving license for Class “A” and “E” vehicles;
·         A minimum of 5 years’ driving experience;

·         Ability to communicate effectively in English;
·         Good team player, responsible, of high integrity and able to take initiative;
·         Willingness to reside at the facility for 4 months.


Job Vacancy: Administrative Assistant (Bilingual)
Short Term Contract (1 Month)
Key Tasks and Responsibilities:
·         Assisting in the setting up and closure of the JFE/Bridge Programme;
·         Providing administrative and secretarial support to the JFE/Bridge Programme;
·         Assisting in translation of documents and conversations from French to English or vice versa;
·         Updating and maintenance of the JFE/Bridge Programme records;
·         Issuance of office supplies to JFE/Bridge Programme participants and maintenance of an updated inventory;
·         Assisting in preparation of documentation and/or reports for the programmes;
·         Assisting lecturers in preparation of documents and facilitating their printing or photocopying;
·         Assisting with follow-up of participants’ airline reservations, tickets and ground transfers;
·         Assisting with data entry and analysis of students’ course and lecturers’ evaluations;
·         Assisting in invigilating of examinations;
·         Any other tasks that may be assigned by JFE/SFSE Programme Administrator from time to time.
Qualifications/Requirements
·         Degree in Business Administration or related discipline;
·         Professional qualifications in French language, preferably at a minimum of Diploma level from a recognized institution, with full proficiency in spoken and written French;
·         At least 3 years’ experience in an administrative role; preferably in an international environment;
·         Proficiency in computer applications – MS Office;
·         Good communication, analytical, problem solving and interpersonal skills;
·         A Good team player with ability to work under pressure to meet strict deadlines, and to interact and work effectively in a multi-cultural environment.
·         Willingness to reside at the facility for the duration of the programme.

Job Vacancy: Library Intern
Short Term Contract (3 Months)
The Library Intern supports the Library Assistant with the day-to-day operation of the JFE library in a manner that is responsive to the information needs of the various JFE/Bridge Programme participants including visiting lecturers/professors, students, AERC staff and other authorized library users.
This also includes ensuring that the JFE library circulation, inquiry and stock management functions run effectively and efficiently in meeting the targeted user needs. The holder of the position also assists in provision of general administrative support to the JFE/Bridge Programme.
Key Tasks and Responsibilities:
·         Assisting in processing of library books and materials;
·         Cataloguing, storing and retrieval of research, reference and training materials needed for the programme;
·         Assisting in updating of signage and book labels;
·         photocopying of course materials for the participants and the secretariat;
·         Assisting in stock-taking and records maintenance;
·         Assisting library users with reference service and internet-based research;
·         Assists with access to journal subscriptions, both print and electronic;
·         Undertaking other tasks assigned by the Library Assistant or the JFE/SFSE Programme Administrator from time to time.
Qualifications/Requirements:
·         Bachelor’s Degree in Library or Information Sciences;
·         At least 6 months’ relevant experience, preferably in a busy international environment;
·         In-depth knowledge and hands-on experience of library software systems;
·         Highly skilled in use of databases; with good computer skills in MS Office;
·         Ability to work under pressure and meet strict deadlines;
·         Flexibility and willingness to work for long hours, including weekends.
How to Apply
Interested candidates should submit their application with a detailed CV, including email and telephone contacts by Monday 11th June 2018 to recruitment@aercafrica.org

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