The African Economic Research
Consortium (AERC) is a not-for-profit Pan-African institution, dedicated for
the last 29 years to enabling the advancement of economic policy research and
graduate training in sub-Saharan Africa (SSA).
The JFE is an intensive teaching
environment that offers a full range of elective courses at Masters and PhD
level for students from various participating universities in SSA. Apart from
encouraging a more efficient use of resources, the JFE offers an ideal
environment for networking and a structured exchange of people, ideas,
materials and methods that reduce isolation and stimulate continued growth and
collective improvement in quality.
The AERC’s mandate and strategic
intent is built on the premise that sustained development in SSA requires
well-trained, locally based professional economists.
AERC is seeking to recruit a suitably
qualified individual to fill the position of Library Assistant, to assist the
Training Programme at the Joint Facility of Electives (JFE).
Each year, from late June to early
November, eligible universities send their post-graduate students to the JFE to
be taught elective courses by a team of internationally-recruited visiting
lecturers/professors.
The JFE admits approximately 70
Masters and 30 PhD students after their successful completion of core courses
in their home universities. This year, the JFE will be held at the Kenya School
of Monetary Studies (KSMS) from June 23 to November 4, 2018.
African Economic Research Consortium
(AERC)
Job Vacancy: Library Assistant
Short Term Contract (5 Months)
The Library Assistant assists with
the day-to-day operation of the JFE library in a manner that is responsive to
the information needs of the various JFE programme participants including
visiting lecturers/professors, students, AERC staff and other authorized
library users.
The Library Assistant ensures that
the JFE library circulation, inquiry and stock management functions run
effectively and efficiently in meeting the targeted user needs. The holder of
the position also assists in the setting up and closure of the JFE programme,
and provides administrative support to the programmes.
Key Tasks and Responsibilities
·
Assists in setting up and closure of
the JFE programme;
·
Processing of library books
(ordering, classifying, bar-coding, cataloguing, indexing and input to
electronic library system) for access by JFE programme participants and in
updating of JFE Library database;
·
Ordering, cataloguing, storing and
retrieval of research, reference and training materials needed for the
programme;
·
Updating of signage and book labels,
and compilation of reading materials both electronically and in print/hard copy
and photocopying of course materials for the participants and the secretariat;
·
Stock-takes and maintains proper
records or data about the individual library users and partnering
organizations, etc.;
·
Provides reference service and
internet-based research assistance to visiting lecturers, students and other
authorized library users;
·
Assists with access to journal
subscriptions, both print and electronic;
·
Assists with invigilation of JFE
examinations and undertakes other tasks assigned by the JFE/SFSE Programme
Administrator from time to time.
Qualifications / Requirements:
·
Bachelor’s Degree in Library or
Information Sciences;
·
At least 3 years’ relevant
experience, preferably in a busy international environment;
·
In-depth knowledge of and hands-on
experience with library software systems;
·
Highly skilled in use of databases;
with good computer skills in MS Office;
·
Ability to work under pressure and
meet strict deadlines;
·
Flexibility and willingness to work
for long hours and to reside at the facility for 4 months.
Job Vacancy: Driver
Short Term Contract (5 Months)
Key Tasks and Responsibilities:
·
Undertakes official driving
assignments and support services;
·
Provides administrative office
assistance to the JFE programme;
·
Liaises with the JFE/SFSE Programme
Administrator and the AERC Driver/Office Assistant to ensure that the programme
vehicle is well maintained and is taken for servicing whenever due or
necessary;
·
Liaises with the JFE/SFSE Programme
Administrator, the HRA unit and service providers to ensure that programme
participants are transported to and from medical clinics and attended to in a
timely manner;
·
Ensures that the programme vehicle is
regularly fueled, and that such fueling is appropriately authorized and records
well maintained;
·
Ensures that all journeys are
appropriately pre-authorized and recorded accordingly;
·
Ensures that the vehicle is kept
clean at all times;
·
Assists with the setting up and
closure of the JFE;
·
Undertakes other official duties as
assigned from time to time.
Qualifications/Requirements:
·
Minimum O-level education;
·
Clean driving license for Class “A”
and “E” vehicles;
·
A minimum of 5 years’ driving
experience;
·
Ability to communicate effectively in
English;
·
Good team player, responsible, of
high integrity and able to take initiative;
·
Willingness to reside at the facility
for 4 months.
Job Vacancy: Administrative Assistant (Bilingual)
Short Term Contract (1 Month)
Key Tasks and Responsibilities:
·
Assisting in the setting up and
closure of the JFE/Bridge Programme;
·
Providing administrative and
secretarial support to the JFE/Bridge Programme;
·
Assisting in translation of documents
and conversations from French to English or vice versa;
·
Updating and maintenance of the
JFE/Bridge Programme records;
·
Issuance of office supplies to
JFE/Bridge Programme participants and maintenance of an updated inventory;
·
Assisting in preparation of
documentation and/or reports for the programmes;
·
Assisting lecturers in preparation of
documents and facilitating their printing or photocopying;
·
Assisting with follow-up of
participants’ airline reservations, tickets and ground transfers;
·
Assisting with data entry and
analysis of students’ course and lecturers’ evaluations;
·
Assisting in invigilating of
examinations;
·
Any other tasks that may be assigned
by JFE/SFSE Programme Administrator from time to time.
Qualifications/Requirements
·
Degree in Business Administration or
related discipline;
·
Professional qualifications in French
language, preferably at a minimum of Diploma level from a recognized
institution, with full proficiency in spoken and written French;
·
At least 3 years’ experience in an
administrative role; preferably in an international environment;
·
Proficiency in computer applications
– MS Office;
·
Good communication, analytical, problem
solving and interpersonal skills;
·
A Good team player with ability to
work under pressure to meet strict deadlines, and to interact and work
effectively in a multi-cultural environment.
·
Willingness to reside at the facility
for the duration of the programme.
Job Vacancy: Library Intern
Short Term Contract (3 Months)
The Library Intern supports the
Library Assistant with the day-to-day operation of the JFE library in a manner
that is responsive to the information needs of the various JFE/Bridge Programme
participants including visiting lecturers/professors, students, AERC staff and
other authorized library users.
This also includes ensuring that the
JFE library circulation, inquiry and stock management functions run effectively
and efficiently in meeting the targeted user needs. The holder of the position
also assists in provision of general administrative support to the JFE/Bridge
Programme.
Key Tasks and Responsibilities:
·
Assisting in processing of library
books and materials;
·
Cataloguing, storing and retrieval of
research, reference and training materials needed for the programme;
·
Assisting in updating of signage and
book labels;
·
photocopying of course materials for
the participants and the secretariat;
·
Assisting in stock-taking and records
maintenance;
·
Assisting library users with
reference service and internet-based research;
·
Assists with access to journal
subscriptions, both print and electronic;
·
Undertaking other tasks assigned by
the Library Assistant or the JFE/SFSE Programme Administrator from time to
time.
Qualifications/Requirements:
·
Bachelor’s Degree in Library or
Information Sciences;
·
At least 6 months’ relevant
experience, preferably in a busy international environment;
·
In-depth knowledge and hands-on
experience of library software systems;
·
Highly skilled in use of databases;
with good computer skills in MS Office;
·
Ability to work under pressure and
meet strict deadlines;
·
Flexibility and willingness to work
for long hours, including weekends.
How to Apply
Interested candidates should submit
their application with a detailed CV, including email and telephone contacts
by Monday 11th June 2018 to recruitment@aercafrica.org