2 Assistant Office Administrators Jobs in Kenya

Assistant Office Administrator

Kenya Dairy Board is a State Corporation established in 1958, under the Dairy Industry Act Cap. 336 Laws of Kenya.

The Board is charged with the responsibility to provide for improvement and control of the dairy industry and its products and to ensure the adoption of measures and practices designed to promote greatest efficiency in the dairy industry.

JOB GRADE KDB 8

The main role for this position is provision of clerical and administrative support to assigned office and customer care.

Responsibilities:

Duties and responsibilities will entail:

·         Maintaining office diary and protocol management;

·         Recording dictation in shorthand and transcribing it in typewritten form typing from drafts; manuscripts or recording from dictation machines;

·         Processing data;

·         Operating office equipment;

·         Ensuring good office layout;

·         Attending to visitors/clients;

·         Handling telephone calls;

·         Ensuring security of office records, equipment and documents, including classified materials;

·         Preparing responses to routine correspondence;

·         Planning and scheduling of meetings;

·         Management of e-office; and

·         Managing office petty cash.

Qualifications

·         Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or diploma in Business Office Management or other relevant and equivalent qualifications from a recognized institution;

·         2 years’ work experience in office setting;

·         Strong knowledge in QuickBooks software will be added advantage;

·         Proficiency in Computer Applications; and

·         Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies:

The ideal candidate should possess the following qualities

·         Excellent customer oriented service;

·         Excellent oral and written communication skills;

·         Able to complete complex administrative tasks with minimum supervision;

·         Proactive and diligent; and

·         Level headed.

How to Apply

Application accompanied by a detailed CV containing academic qualifications, email addresses, day telephone contacts as well as copies of relevant certificates, testimonials, national identification card are invited from persons qualified for the above positions.

The applicants should also provide names, telephone numbers and contact addresses of a least two referees who are knowledgeable about their competence and area of specialization. The applicant should request their referees to submit their references directly to the undersigned.

Application and referees confidential report on the applicant’s suitability for the job should only be submitted online via email on or before midnight of 19th June 2018 to recruit@kdb.co.ke addressed to:

The Managing Director,

Kenya Dairy Board,

Headquarter Office,

NSSF Building, Block “A”, Eastern Wing 10th Floor

P.O Box 30406-00100,

NAIROBI