Vacancy Announcement: Receptionist –
Nairobi
Our client is a leading contractor in civil, mechanical & structural engineering with an history of delivering multiple projects.
Do you have passion for organizing
and coordinating multiple office operations & administration? If so, then
this is the job you are looking for.
Our client is a leading contractor in civil, mechanical & structural engineering with an history of delivering multiple projects.
Are you a young, agile & seasoned
office administrator who is confident, reliable, organized & resourceful
with the desire to challenge yourself?
Our client would like to fill the
position of a Receptionist who will be reporting to the Finance & Administration
Manager.
Job Purpose / Summary: The primary responsibility of this position is to man the front
office and provide clerical and administrative support to the management of
office operations.
Duties and Responsibilities
Administrative
·
Provide administrative and
secretarial support to staff.
·
Ensure meetings booked by staff and
clients are promptly entered into the scheduler to avoid double bookings.
·
Identify occurring deficiencies,
maintenance issues and needs for repairs and arrange for their rectifications.
·
Assist with supervision of cleaning
and catering services to ensure they take place as per the standards and on
time.
Reception
·
Manning the reception desk with a
high degree of poise and professionalism
·
Welcome on-site visitors, determine
nature of business and announce visitors to appropriate personnel.
·
Receive and direct phone calls and
enquires as appropriate to staff and clients.
·
Respond to general enquires with
accurate information.
·
Record, sort and date stamp incoming
mail and courier deliveries.
·
Coordinate courier services to ensure
deliveries are made on the same day and delivery notes are received and filed.
Procurement
·
Putting together bids/tenders and
technical documents.
·
Maintain stationery inventory by
checking stock to determine inventory levels, anticipated needed supplies and
expediting orders.
·
Receive, confirm and store office
stationery.
Minimum Requirements
·
A Diploma in Business Administration,
Front Office Operations or its equivalent.
·
2-5 years’ work experience in front
office reception support services in a busy organization.
·
Proficiency in Ms Office, planning
tools, using a computer, printer & scanner.
·
Knowledge of office administrative
and clerical procedures are highly desirable.
·
Switch board operation experience
will be an added advantage.
·
Mastery in written & spoken
English is highly desirable.
Competencies
·
Pleasant demeanor, well groomed.
·
Attention to detail.
·
Ability to plan, organize &
coordinate multiple activities simultaneously.
·
Strong verbal, written, presentation
and effective listening skills.
·
Able to think on your feet.
·
Keen eye for detail and accuracy.
·
Ability to work well with others
under deadline situations and respond to changes in priorities.
·
Ability to work independently, take
initiative, set priorities and see projects through to completion.
·
Strong analytical and interpretation
skills.
·
Ability to exercise independent
judgment and discretion while performing various responsibilities.
·
Ability to work quickly and under
pressure to meet deadlines.
·
Strong organizational skills.
·
High level of integrity and ability
to keep confidentiality
Salary: Kshs. 30,000
How to Apply:
If you are interested in the position
and have the skills and talents our client is looking for, we would like to
hear from you.
Please make your application through
our website www.dorbe-leit.co.ke vacancy page before close of business 23rd May
2018.
Only successful candidates will be
contacted.