Reception
LOCATION: Kakamega
Responsibilities
Qualifications
LOCATION: Kakamega
Job
Purpose
To provide
front office support to the EGPAF Kenya Kakamega Office.
Responsibilities
·
Answer incoming telephone calls and take messages ensuring that
communications are efficient, accurate and comprehensive.
·
Receive visitors and direct them to the concerned person using
good public relations skills
·
Maintain reception information/literature.
·
Keep the reception area (and whole office) tidy and welcoming
during office hours.
·
Ensure Kakamega Office Access Procedures are followed at all
times.
·
Update EGPAF Kenya Staff Contact list on a monthly basis and
disseminate to All Staff.
·
Ensure good relationship between the Foundation and the public in
person, over the phone, and through e-mails when interacting with or visiting
the Kakamega Office.
·
Ensure the reception is manned at all times; during leave and
lunch time. 1.2 Mail Administration
·
Receive and distribute mail accordingly; acknowledge receipt of
all incoming mails, register the same and channel to responsible official for
action.
·
Administer outgoing documents and parcel courier through DHL and
Securicor.
·
Compile all documentation for payment. 1.3 Travel
·
Oversee and facilitate hotel, transport logistics, visa
requirements, and other travel needs for staff.
·
Organize and assist with international travel arrangements for all
staff.
·
Manage requests for taxis and ensure all invoices are prepared and
submitted to the finance office for payment.
·
Manage key vendor relationships with local hotels, Travel Agency,
etc. 1.4 Petty Cash Management
·
Update petty cash register on a daily basis, attaching all
original receipts
·
Maintain and administer the Kakamega office petty cash as per the
petty cash policy
·
Ensure all petty cash approval thresholds are adhered to. 1.5
Office supplies
·
Receive and log office supplies including carrying out periodic
stock takes and replenishment
Qualifications
·
Diploma in Secretarial studies.
·
A minimum of 2 years’ experience as Receptionist.
·
Previous experience in working with international NGO’s is
required.
·
Knowledge, Skills & Abilities
·
Strong interpersonal communication, relationship building and
organizational skills
·
High quality written & oral communication ability
·
Ability to negotiate solutions to problems
·
Strong computer literacy
·
Fluent reading, writing, and speaking in both Kiswahili and
English
How
to Apply
If you meet
the above qualification, apply online through our career
portal.