Internship Announcement
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within.
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within.
Now, and for the future. We are
looking for committed and dynamic individual to take up the following position:
Position: Talent
Intern
Location: Nairobi
General Position Summary: The goal of this internship is to support the implementation of
various People Team projects handled by the Global Recruitment Advisor.
The Talent Intern will review the
talent acquisition tools used by Global HR teams in Mercy Corps and develop
standard templates and tools that could be adopted by all countries.
Learning Objectives
At the completion of this internship,
the intern will:
·
Have a strong understanding of
recruitment, its challenges and approach;
·
Acquire knowledge and experience in
strategic recruitment planning;
·
Understand preparation required to
off board team members;
·
Learn multiple administrative support
functions and tasks within a fast paced, interactive office work environment;
·
Gain skills in cross collaboration
communication, non-complex problem solving and time management;
·
Gain understanding of Mercy Corps
mission and objectives.
Essential Functions:
The Intern will support the Global
Recruitment Advisor through the following activities:
·
Developing a recruitment tracker;
·
Reviewing internal recruitment tools
and make recommendations on final tools to be adopted;
·
Developing an off-boarding tool;
·
Reviewing the Practitioners guide and
make recommendations.
Deliverables:
·
A recruitment tracker;
·
Report with recommendations of
recruitment tools to be adopted;
·
Off-boarding tool/guide;
·
Report on recommendations to the
Practitioners guide.
Ideal candidate should possess the
following qualifications:
·
University degree in the field of
business administration or any other related field;
·
English fluency, spoken and written;
·
Prior exposure offering support in a
HR department;
·
Excellent communication skills;
·
The aptitude to plan, organize and
prioritize the tasks of a team;
·
A good mastery of Excel and database
management;
·
Strong writing and analytical skills
required;
·
Ability to respect Mercy Corps
procedures, to meet deadlines, to work independently and cooperatively with team
members is required;
·
Patient, calm, and willing to come to
work each day with a sense of humor;
·
Demonstrated familiarity with the
context of a HR department.
Position: Assets Management Assistant (Temporary)
Location: Nairobi
Program /
Department Summary: The operations department is
committed to implementing and maintaining the highest standards of efficiency
and integrity in daily administration, logistics, procurement, asset management
and IT for field offices Kenya.
The overriding objective for all
Mercy Corps operations activities are the prompt and effective provision of
on-time solutions Mercy Corps’ beneficiary populations in compliance with Mercy
Corps’ and donor policies, procedures, regulations and specifications.
General
Position Summary: The Asset Management Assistant will
ensure accurate record keeping of all Mercy Corps assets, Donor assets and
exceptional items that require registration and movement tracking in accordance
with the Mercy Corps Asset Management Manual.
Essential Job
Responsibilities:
·
Read and have a clear understanding
of the Mercy Corps Asset Management Manual and all procedures;
·
Ensure that procedures outlined in
the Mercy Corps Asset Management Manual are implemented in Mercy Corps Offices;
·
Responsible for logging all new Mercy
Corps assets in Kenya in the asset register and ensuring the appropriate coding
and tags are placed on each item.
·
Regularly update asset register with
changes and new acquisitions;
·
Responsible for coordinating with the
procurement and finance teams in identifying all details of assets such as
buying price, ledger reference, PR, PO and GRN number etc. The asset register
should be accurate and complete;
·
Responsible for maintaining the stock
of Mercy Corps assets that are not checked out and in use;
·
Responsible for checking in/out Mercy
Corps owned equipment to authorized staff using the standard Mercy Corps
procedures and forms outlined in the Asset Management Manual;
·
Responsible for the timely
preparation of documentation of any movement of assets in Mercy Corps formats;
·
Schedule and conduct physical count
of assets on different locations, projects, and sites;
·
Provide a monthly physical
count/check where all assets are located and their status confirmed; coordinate
with the responsible officer for tracking assets in other offices to ensure the
locations and status of assets that have moved between offices;
·
Update the electronic database
monthly and provide an electronic copy to supervisor and Operations Manager as
well as maintain printed hard copies that are signed and filed in the assets
folder;
·
Advise colleagues on guidelines of
Mercy Corps assets and equipment use guidelines;
·
Ensure all lost, damage, sold, stolen
(or other) items are properly recorded in with an approved Disposal of Assets
form. Ensure any necessary supplement documentation is completed;
·
Advise supervisor on any broken,
damaged or destroyed equipment;
·
Ensure that all movement of items
should go through the Asset Controller, on “GRNs or an Asset Movement Form”;
·
Assist the supervisor on updating the
master asset inventory, as requested;
·
Update inventory records on all the
receipts / issues of inventory items from MC warehouse;
·
Assist and coordinate project staff
on inventory issues. Assist in providing end of project reports on inventory
and equipment lists, locations and status;
·
Maintain inventories of all Mercy
Corps premises (non-expendable properties) conduct regular checks (quarterly);
·
Prepare necessary documentation and
filing system so as to ensure the smooth running of the office and Procurement
and Logistics function including lease agreements, contracts etc.;
·
Conduct himself/herself both
professionally and personally in such a manner as to bring credit to Mercy
Corps and to not jeopardize its humanitarian mission;
·
Other duties as assigned.
Organizational
Learning: As part of our commitment to
organizational learning and in support of our understanding that learning
organizations are more effective, efficient and relevant to the communities
they serve, we expect all team members to commit 5% of their time to learning
activities that benefit Mercy Corps as well as themselves.
Accountability
to Beneficiaries: Mercy Corps team members are expected
to support all efforts toward accountability, specifically to our beneficiaries
and to international standards guiding international relief and development
work, while actively engaging beneficiary communities as equal partners in the
design, monitoring and evaluation of our field projects.
Supervisory
Responsibility: None
Accountability
Reports
Directly To: Operations Manager
Works Directly
With: Procurement and Logistics teams
across all field offices, finance and programs teams
Knowledge and
Experience
·
Degree in a relevant business field
is desired;
·
Minimum of 1 year experience in
Inventory/asset Management, large scale Logistics operations, or office
administration;
·
Strong organizational skills;
·
Ability to interact effectively with
team members;
·
Excellent oral and written English
skills;
·
Strong computer skills on MS Excel,
MS Access and MS Word programs;
·
Demonstrated ability to multi-task
and process information into action as to not delay program activities;
·
Clear understanding of procurement
ethics and donor compliance is essential;
·
Willingness to travel to field
offices.
Success
Factors
·
Conscientious with an excellent sense
of judgment;
·
Ability to work simultaneously on
multiple tasks;
·
Willingness and ability to work
effectively as part of a team and coordinate with cross-functional teams;
·
Strong organizational skills.
Application
Procedure:
Interested candidates who meet the
above required qualifications and experience should submit a Cover Letter and
detailed Curriculum Vitae (CV) listing three professional references (including
a recent supervisor) to ke-hrkenya@mercycorps.org on or before 26th May, 2017.
The email subject line must clearly
show the job title and location they are applying for.
Applications without an appropriate
subject heading will be automatically disqualified.
Please do not attach any
certificates.
Applications will be reviewed on a
rolling basis.
Only shortlisted candidates will be
contacted.
NB: We do not charge any fees at any
stage of the recruitment process