Education Development Trust
Job title: Finance
Officer
Dept.: Finance
Reports to: Finance Manager
Responsible for: N/A
Usual office base:Education Development Trust, Nairobi, Kenya
Job ref: 01436
Job type: Fixed-term contract
Salary/rate: salary circa 130,000 – 140,000 per month with benefits
Location: Nairobi, Kenya
Currency: KES
Job Purpose: The position will be responsible for supporting all the primary
financial and accounting transactions in the organization and ensure financial
transactions and records are undertaken and maintained in accordance with
internal and external financial requirements and in compliance with the laws
applicable in Kenya.
Job Roles:
The job holder’s duties and
responsibilities are outlined as follows:
·
Review financial documents guided by
the financial guidelines of the organisation and follow-up on any gap areas.
·
Prepare and process payment requests
by ensuring that all necessary and proper support documents are attached, and
the correct codes have been used and all necessary approvals have been
obtained.
·
Ensure all due invoices and claims
are paid on time by performing an accurate accounts payables payment run on a
weekly basis.
·
Maintain proper and accurate
accounting records by filing documents in a timely manner monthly.
·
Make and monitor web bank and M-Pesa
entries guided by the Financial Guidelines of the organisation.
·
Monitor bank and M-Pesa balances
weekly and report any anomalies to the Finance Manager.
·
Prepare and maintain in file the
monthly bank and M-Pesa reconciliations as per the monthly schedule.
·
Maintain monthly balance sheet
reconciliation schedules for all Balance Sheet Accounts by obtaining up to date
statements from suppliers and debtors .
·
Support month and year end finance
procedures by creating journals to journalise accruals, prepayments and correct
any balance sheet anomalies.
·
Inputting and verifying data in the
ERP system in accordance to Ed Dev Trust finance guidelines.
·
Perform regular ERP system checks as
directed by the Finance Manager.
·
Assist in the preparation of
financial reports/submissions for presentation to the various clients and
management under the guidance of the Grant Analyst or Finance Manager.
·
Assist in the preparation of all
relevant Kenyan statutory returns by ensuring these are prepared in compliance
to the statute and paid on time.
·
Assist in preparation for internal
and external audits by availing support documentations and relevant audit
schedules.
·
Advise and provide support to
non-finance staff by providing training on the organisation’s financial
processes.
·
Ensure all financial transactions and
records are undertaken and maintained in accordance with Kenyan laws by
understanding and applying these laws.
·
Develop ideas and ways in which
office systems can be made more efficient and cost-effective, whilst respecting
project and operational needs.
·
Any other reasonable duty as may be
assigned that is consistent with the nature of the job and the safe and
effective operation of the organisation
Person Specification:
Knowledge
Essential:
·
Excellent written and oral English
Language skills
·
Should have an ACCA or CPA (K) or
equivalent and a bachelor’s degree in the relevant field.
·
Excellent MS-Excel skills
·
Excellent analytical and numerical
skills
·
Excellent Time management skills
Experience
Essential:
·
At least 3 years of relevant work
experience in a multi-project accounting department.
·
Experience working with an ERP system
(Agresso/Unit 4 business world on, highly desired)
·
A thorough understanding of
accounting concepts and financial procedures for development partners eg DFID,
EC & USAID.
·
Experience of explaining variances
and dealing with any financial queries.
·
Proven experience of being proactive
by identifying areas of concern or areas for improvement.
Skills:
Essential:
Must demonstrate the following
competencies:
·
Interpersonal skills, efficiency in
task execution
·
Ability to compile and analyse data
required for reports
·
An effective communicator
·
Excellent time management
·
Ability to work to precise deadlines
·
Proficiency in Microsoft Suite
packages (Advanced Excel highly desirable)
·
Ability to work independently and as
an effective team member
Education Development Trust is
committed to safeguarding and promoting the welfare of children, and applicants
must be willing to undergo child protection screening appropriate to the post,
including checks with past employers and police checks.
How to Apply
CLICK HERE to apply
online
If you experience any issues with the
application process please email: ssarecruitment@educationdevelopmenttrust.com
Job
Vacancy: Internal Audit Expert
Job Ref: 01433
Job type: Fixed-term contract
Salary / rate: Competitive
Location: Kigali, Rwanda
Rwanda Education Board (REB) is
currently implementing a Management Action Plan targeting further improvements
in its Internal Audit, accounting practice, monitoring and evaluation, data and
information management and public financial management (PFM).
In this regard, the Building Learning
Foundations (BLF) is providing systems strengthening support to the Rwanda
Education Board (REB) through the provision of three long-term embedded experts
and through other activities.
The Building Learning Foundations
programme (BLF) supports the Government of Rwanda’s (GoR) ongoing efforts on
improving the quality of teaching and school leadership in all of Rwanda’s
Districts over the period 2017 to 2021.
Funded by the United Kingdom’s
Department for International Development (DFID), the BLF will work at both the
national and sub-national levels for the benefit of P1 to P3 English and
Mathematics Teachers in all of Rwanda’s 2,494 primary Schools therefore
targeting improvements in learner outcomes of over one million P1 to P3 pupils.
The BLF is seeking applications from
qualified and suitable persons for the position of Internal Audit Expert based
full-time at Kigali, Rwanda (with frequent travel to locations outside Kigali
anticipated) and working under the direct management of the REB to provide
advice, technical expertise and support to REB’s Internal Audit Unit.
Job
purpose: The purpose of this role is to
provide advice, technical expertise and support to ongoing Internal Audit
reform efforts working alongside other REB and relevant GoR stakeholders and
with development partners as assigned by REB.
Job
objectives:
This role will assist the REB on:
1. The undertaking of capacity
assessments and the design and implementation of a long-term capacity building
and training program on different aspects of Internal Audit and related REB
information systems.
2. The coordination, undertaking and
leading on specific pieces of Internal Audit work as and when assigned.
3. The production of relevant and
timely data and statistics as inputs to various reports and the generation of
relevant and timely analytics for different meetings and forums as assigned.
Scope: As an advisor to REB and working through the technical
day-to-day management of REB’s Internal Auditor, this role will provide advice,
technical expertise and support to REB’s improvement efforts on Internal Audit.
The post holder will ensure that
advice, implementation and support provided is timely and as per expected
highest standards.
The scope of
work will include assisting REB’s Internal Auditor on:
1. Designing and undertaking of
capacity assessments as well as the design and implementation of a long-term
capacity building and training program on internal audit for new and current
REB staff.
2. Enhancing REB’s risk-based annual
planning and audit scheduling.
3. Assessing different departments’
compliance with policies and procedures for REB’s sound business practices.
4. Electronic audits of financial and
accounting practices used for REB’s books of accounts and REB’s procurement procedures.
This will also include developing recommendations for improvements in controls
and to assist in the development and implementation of specific actions arising
once recommendations are adopted.
5. Undertaking performance audits of
REB activities across all REB departments (ICT in Ed, CPMD, TDM, EQS, HESLD,
and Examination department).
6. Performing audits of REB Asset
management practices and risk control and to develop recommendations for
improvements in controls and to assist in the development and implementation of
specific actions arising once recommendations are adopted.
7. Implementing REB’s Management
Action Plan on internal audit and to follow up the implementation of
recommendations by external auditors and by the Rwanda Office of the Auditor
General (OAG).
8. Reporting to REB’s audit committee
on audits conducted including on the preparation of timely data and statistics
as inputs to various forums and reports where necessary.
9. The role will also perform other
duties as may be assigned from time to time.
Person
specification:
The following are the minimum
requirements for the job:
Knowledge
·
A minimum of a BBA in Finance and
Accounting is required. An MBA with a focus on Finance and Accounting will be
an added advantage.
·
Must have at least one of the
following professional qualifications: Certified Internal Auditor, Certified
Information Systems Auditor, Certified Fraud Examiner, Certified Public Audit
Professional or Certification in Control Self-Assessment.
·
Must have excellent written and oral
English language skills and should be able to communicate well with senior
government officials. Kinyarwanda language skills will be an added value
·
Must be proficient and strong in
computer skills (MS Office package, Database Systems, Statistical Analysis).
·
Must have a good grasp of project
management disciplines to support successful implementation of activities.
Experience
·
For a BBA holder, at least 5 years’
experience in auditing government institutions required. For an MBA holder, at
least 3 years’ experience in auditing government institutions required.
·
Must be a member of an auditing body
in Rwanda or outside Rwanda for the preceding 3 years.
·
Must have experience with of the
GoR’s payments and procurement systems (IFMIS, IPPS and E-Procurement).
·
Must have proven successful
experience in a similar role in Rwanda or in the region. Working experience in
Internal Audit for the Education sector an advantage.
·
Must have experience of working in
cross-functional teams.
·
Must have demonstrable ability to
working independently while managing risks and ensuring PFM and
cost-effectiveness.
·
Must have demonstrable ability in the
facilitation of stakeholder engagements and training workshops.
Skills
·
Must have excellent communication and
interpersonal skills.
·
Must have the ability to work in a
multidisciplinary and multicultural team environment.
·
Must be strong in team-work,
team-building and motivational skills.
·
Must be strong in negotiating,
analytical, critical thinking, reporting and influencing skills.
·
Must be result-oriented, a team
player, exhibiting high levels of enthusiasm, tact, diplomacy and integrity.
·
Must display cultural, gender,
religion, race, nationality and age sensitivity and adaptability.
·
Must fulfil all obligations to child
protection awareness, gender sensitivity and must have zero tolerance for
sexual harassment and corruption.
Reporting: The role will be under REB’s direct management and
reporting on a day-to-day basis. Monthly timesheets will be co-signed by REB
and the expert to be sent to BLF for processing of payments. A quarterly report
on progress and which is co-signed by REB and the expert will be sent to BLF
for purposes of reporting upwards through the BLF log frame.
How to Apply
CLICK HERE to
apply online
If you experience any issues with the
application process please email: ssarecruitment@educationdevelopmenttrust.com
Job
Vacancy: Public Financial Management (PFM) Expert
Job Ref: 01434
Job type: Fixed-term contract
Salary/rate: Competitive
Location: Kigali, Rwanda
Rwanda Education Board (REB) is
currently implementing a Management Action Plan targeting further improvements
in its Internal Audit, accounting practice, monitoring and evaluation, data and
information management and public financial management (PFM).
In this regard, the Building Learning
Foundations (BLF) is providing systems strengthening support to the Rwanda
Education Board (REB) through the provision of three long-term embedded experts
and through other activities.
The Building Learning Foundations
programme (BLF) supports the Government of Rwanda’s (GoR) ongoing efforts on
improving the quality of teaching and school leadership in all of Rwanda’s
Districts over the period 2017 to 2021.
Funded by the United Kingdom’s
Department for International Development (DFID), the BLF will work at both the
national and sub-national levels for the benefit of P1 to P3 English and
Mathematics Teachers in all of Rwanda’s 2,494 primary Schools therefore
targeting improvements in learner outcomes of over one million P1 to P3 pupils.
The BLF is seeking applications from
qualified and suitable persons for the position of PFM Expert based full-time
at Kigali, Rwanda (with frequent travel to locations outside Kigali
anticipated) and working under the direct management of the REB to provide
advice, technical expertise and support to Head of Corporate Services.
Job
purpose: The purpose of this role is to
provide advice, technical expertise and support to ongoing PFM reform efforts
working alongside other REB and relevant Go stakeholders and with development
partners as assigned by REB.
Job
objectives:
This role will assist the REB on:
1. The implementation of specific
management actions on PFM including coordinating, undertaking and leading on
specific pieces of PFM work as and when assigned.
2. Undertaking of capacity
assessments and the design and implementation of a long-term capacity building
and training program on different aspects of PFM and related REB information
systems.
3. The production of relevant and
timely data and statistics as inputs to various reports and the generation of
relevant and timely analytics for different meetings and forums as assigned.
Scope: As an advisor to the REB DG and working with the technical
day-to-day management of REB’s Head of Corporate Services, this role will
provide advice, technical expertise and support to REB’s improvement efforts on
PFM.
The post holder will ensure that
advice, implementation and support provided is timely and as per expected
highest standards.
The scope of
work will include:
1. Supporting the implementation of
REB’s Financial Management Action Plan on PFM aspects.
2. Capacity development of REB staff
and institutional capacity building (tools, methods and approaches supporting
REB’s ongoing efforts towards more effective PFM practices and systems).
3. Developing tools, methods and
approaches for capacity building and training on strengthening district-level
(and below) PFM practices and systems in education.
4. Supporting the development of PFM
metrics and relevant data collection, analysis and dissemination efforts for
planning, decision-making and monitoring around PFM in education.
5. Drafting technical reports as and
when required.
6. Perform other tasks related to PFM
as assigned.
7. The role will also perform other
duties as may be assigned from time to time.
Person
specification:
The following are the minimum
requirements for the job:
Knowledge
·
Master’s degree in public finance or
other related field.
·
A minimum of 10 years of experience
working on public finance management and fiscal decentralization.
·
Must have excellent written and oral
English skills and should be able to communicate well with senior government
officials. Kinyarwanda language is an added value
·
Must be proficient and strong in
computer skills (MS Office package, Database Systems, Statistical Analysis).
·
Must have a good grasp of project
management disciplines to support successful implementation of activities.
Experience
·
Experience on PFM programs for the
education sector.
·
Experience on Medium-term expenditure
planning, Performance management / Result-based budgeting and Financial
Management and Data Systems.
·
Experience in effectively working
with national level ministries and agencies like REB, local government
institutions, senior government officials as well as with staff across diverse
technical areas.
·
Working experience in Rwanda is an
added advantage.
·
Must have experience of working in
cross-functional teams.
·
Must have demonstrable ability to
working independently while managing risks and ensuring PFM and
cost-effectiveness.
·
Must have demonstrable ability in the
facilitation of stakeholder engagements and training workshops.
Skills
·
Must have excellent communication and
interpersonal skills.
·
Must have the ability to work in a
multidisciplinary and multicultural team environment.
·
Must be strong in team-work,
team-building and motivational skills.
·
Must be strong in negotiating,
analytical, critical thinking, reporting and influencing skills.
·
Must be result-oriented, a team
player, exhibiting high levels of enthusiasm, tact, diplomacy and integrity.
·
Must display cultural, gender,
religion, race, nationality and age sensitivity and adaptability.
·
Must fulfil all obligations to child
protection awareness, gender sensitivity and must have zero tolerance for
sexual harassment and corruption.
Reporting: The role will be under REB’s direct management and
reporting on a day-to-day basis. Monthly timesheets will be co-signed by REB
and the expert to be sent to BLF for processing of payments. A quarterly report
on progress and which is co-signed by REB and the expert will be sent to BLF
for purposes of reporting upwards through the BLF log frame.
How to Apply
CLICK HERE to
apply online
If you experience any issues with the
application process please email: ssarecruitment@educationdevelopmenttrust.com
Only Shortlisted candidates will be
contacted.
Shortlisting will be done on an on
going basis.
Closing date: 16/05/2018
The Government of Rwanda, REB, DFID
and the Building Learning Foundations are committed to safeguarding and
promoting the welfare of children, and applicants must be willing to undergo
child protection screening appropriate to the post, including checks with past
employers, police checks and the Disclosure and Barring Service.
