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NGO Jobs in Nairobi, Kenya - EDT

Education Development Trust

Job title: Finance Officer
Dept.: Finance
Reports to: Finance Manager
Responsible for: N/A
Usual office base:Education Development Trust, Nairobi, Kenya
Job ref: 01436
Job type: Fixed-term contract

Salary/rate: salary circa 130,000 – 140,000 per month with benefits
Location: Nairobi, Kenya
Currency: KES
Job Purpose: The position will be responsible for supporting all the primary financial and accounting transactions in the organization and ensure financial transactions and records are undertaken and maintained in accordance with internal and external financial requirements and in compliance with the laws applicable in Kenya.
Job Roles:
The job holder’s duties and responsibilities are outlined as follows:
·         Review financial documents guided by the financial guidelines of the organisation and follow-up on any gap areas.
·         Prepare and process payment requests by ensuring that all necessary and proper support documents are attached, and the correct codes have been used and all necessary approvals have been obtained.
·         Ensure all due invoices and claims are paid on time by performing an accurate accounts payables payment run on a weekly basis.
·         Maintain proper and accurate accounting records by filing documents in a timely manner monthly.
·         Make and monitor web bank and M-Pesa entries guided by the Financial Guidelines of the organisation.
·         Monitor bank and M-Pesa balances weekly and report any anomalies to the Finance Manager.
·         Prepare and maintain in file the monthly bank and M-Pesa reconciliations as per the monthly schedule.
·         Maintain monthly balance sheet reconciliation schedules for all Balance Sheet Accounts by obtaining up to date statements from suppliers and debtors .
·         Support month and year end finance procedures by creating journals to journalise accruals, prepayments and correct any balance sheet anomalies.
·         Inputting and verifying data in the ERP system in accordance to Ed Dev Trust finance guidelines.
·         Perform regular ERP system checks as directed by the Finance Manager.
·         Assist in the preparation of financial reports/submissions for presentation to the various clients and management under the guidance of the Grant Analyst or Finance Manager.
·         Assist in the preparation of all relevant Kenyan statutory returns by ensuring these are prepared in compliance to the statute and paid on time.
·         Assist in preparation for internal and external audits by availing support documentations and relevant audit schedules.
·         Advise and provide support to non-finance staff by providing training on the organisation’s financial processes.
·         Ensure all financial transactions and records are undertaken and maintained in accordance with Kenyan laws by understanding and applying these laws.
·         Develop ideas and ways in which office systems can be made more efficient and cost-effective, whilst respecting project and operational needs.
·         Any other reasonable duty as may be assigned that is consistent with the nature of the job and the safe and effective operation of the organisation
Person Specification:
Knowledge
Essential:
·         Excellent written and oral English Language skills
·         Should have an ACCA or CPA (K) or equivalent and a bachelor’s degree in the relevant field.
·         Excellent MS-Excel skills
·         Excellent analytical and numerical skills
·         Excellent Time management skills
Experience
Essential:
·         At least 3 years of relevant work experience in a multi-project accounting department.
·         Experience working with an ERP system (Agresso/Unit 4 business world on, highly desired)
·         A thorough understanding of accounting concepts and financial procedures for development partners eg DFID, EC & USAID.
·         Experience of explaining variances and dealing with any financial queries.
·         Proven experience of being proactive by identifying areas of concern or areas for improvement.
Skills:
Essential:
Must demonstrate the following competencies:
·         Interpersonal skills, efficiency in task execution
·         Ability to compile and analyse data required for reports
·         An effective communicator
·         Excellent time management
·         Ability to work to precise deadlines
·         Proficiency in Microsoft Suite packages (Advanced Excel highly desirable)
·         Ability to work independently and as an effective team member
Education Development Trust is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and police checks.
How to Apply
CLICK HERE to apply online
If you experience any issues with the application process please email: ssarecruitment@educationdevelopmenttrust.com


Job Vacancy: Internal Audit Expert
Job Ref: 01433
Job type: Fixed-term contract
Salary / rate: Competitive
Location: Kigali, Rwanda
Rwanda Education Board (REB) is currently implementing a Management Action Plan targeting further improvements in its Internal Audit, accounting practice, monitoring and evaluation, data and information management and public financial management (PFM).
In this regard, the Building Learning Foundations (BLF) is providing systems strengthening support to the Rwanda Education Board (REB) through the provision of three long-term embedded experts and through other activities.
The Building Learning Foundations programme (BLF) supports the Government of Rwanda’s (GoR) ongoing efforts on improving the quality of teaching and school leadership in all of Rwanda’s Districts over the period 2017 to 2021.
Funded by the United Kingdom’s Department for International Development (DFID), the BLF will work at both the national and sub-national levels for the benefit of P1 to P3 English and Mathematics Teachers in all of Rwanda’s 2,494 primary Schools therefore targeting improvements in learner outcomes of over one million P1 to P3 pupils.
The BLF is seeking applications from qualified and suitable persons for the position of Internal Audit Expert based full-time at Kigali, Rwanda (with frequent travel to locations outside Kigali anticipated) and working under the direct management of the REB to provide advice, technical expertise and support to REB’s Internal Audit Unit.
Job purpose: The purpose of this role is to provide advice, technical expertise and support to ongoing Internal Audit reform efforts working alongside other REB and relevant GoR stakeholders and with development partners as assigned by REB.
Job objectives:
This role will assist the REB on:
1. The undertaking of capacity assessments and the design and implementation of a long-term capacity building and training program on different aspects of Internal Audit and related REB information systems.
2. The coordination, undertaking and leading on specific pieces of Internal Audit work as and when assigned.
3. The production of relevant and timely data and statistics as inputs to various reports and the generation of relevant and timely analytics for different meetings and forums as assigned.
Scope: As an advisor to REB and working through the technical day-to-day management of REB’s Internal Auditor, this role will provide advice, technical expertise and support to REB’s improvement efforts on Internal Audit.
The post holder will ensure that advice, implementation and support provided is timely and as per expected highest standards.
The scope of work will include assisting REB’s Internal Auditor on:
1. Designing and undertaking of capacity assessments as well as the design and implementation of a long-term capacity building and training program on internal audit for new and current REB staff.
2. Enhancing REB’s risk-based annual planning and audit scheduling.
3. Assessing different departments’ compliance with policies and procedures for REB’s sound business practices.
4. Electronic audits of financial and accounting practices used for REB’s books of accounts and REB’s procurement procedures. This will also include developing recommendations for improvements in controls and to assist in the development and implementation of specific actions arising once recommendations are adopted.

5. Undertaking performance audits of REB activities across all REB departments (ICT in Ed, CPMD, TDM, EQS, HESLD, and Examination department).
6. Performing audits of REB Asset management practices and risk control and to develop recommendations for improvements in controls and to assist in the development and implementation of specific actions arising once recommendations are adopted.
7. Implementing REB’s Management Action Plan on internal audit and to follow up the implementation of recommendations by external auditors and by the Rwanda Office of the Auditor General (OAG).
8. Reporting to REB’s audit committee on audits conducted including on the preparation of timely data and statistics as inputs to various forums and reports where necessary.
9. The role will also perform other duties as may be assigned from time to time.
Person specification:
The following are the minimum requirements for the job:
Knowledge
·         A minimum of a BBA in Finance and Accounting is required. An MBA with a focus on Finance and Accounting will be an added advantage.
·         Must have at least one of the following professional qualifications: Certified Internal Auditor, Certified Information Systems Auditor, Certified Fraud Examiner, Certified Public Audit Professional or Certification in Control Self-Assessment.
·         Must have excellent written and oral English language skills and should be able to communicate well with senior government officials. Kinyarwanda language skills will be an added value
·         Must be proficient and strong in computer skills (MS Office package, Database Systems, Statistical Analysis).
·         Must have a good grasp of project management disciplines to support successful implementation of activities.
Experience
·         For a BBA holder, at least 5 years’ experience in auditing government institutions required. For an MBA holder, at least 3 years’ experience in auditing government institutions required.
·         Must be a member of an auditing body in Rwanda or outside Rwanda for the preceding 3 years.
·         Must have experience with of the GoR’s payments and procurement systems (IFMIS, IPPS and E-Procurement).
·         Must have proven successful experience in a similar role in Rwanda or in the region. Working experience in Internal Audit for the Education sector an advantage.
·         Must have experience of working in cross-functional teams.
·         Must have demonstrable ability to working independently while managing risks and ensuring PFM and cost-effectiveness.
·         Must have demonstrable ability in the facilitation of stakeholder engagements and training workshops.
Skills
·         Must have excellent communication and interpersonal skills.
·         Must have the ability to work in a multidisciplinary and multicultural team environment.
·         Must be strong in team-work, team-building and motivational skills.
·         Must be strong in negotiating, analytical, critical thinking, reporting and influencing skills.
·         Must be result-oriented, a team player, exhibiting high levels of enthusiasm, tact, diplomacy and integrity.
·         Must display cultural, gender, religion, race, nationality and age sensitivity and adaptability.
·         Must fulfil all obligations to child protection awareness, gender sensitivity and must have zero tolerance for sexual harassment and corruption.
Reporting: The role will be under REB’s direct management and reporting on a day-to-day basis. Monthly timesheets will be co-signed by REB and the expert to be sent to BLF for processing of payments. A quarterly report on progress and which is co-signed by REB and the expert will be sent to BLF for purposes of reporting upwards through the BLF log frame.
How to Apply
CLICK HERE to apply online
If you experience any issues with the application process please email: ssarecruitment@educationdevelopmenttrust.com


Job Vacancy: Public Financial Management (PFM) Expert
Job Ref: 01434
Job type: Fixed-term contract
Salary/rate: Competitive
Location: Kigali, Rwanda
Rwanda Education Board (REB) is currently implementing a Management Action Plan targeting further improvements in its Internal Audit, accounting practice, monitoring and evaluation, data and information management and public financial management (PFM).
In this regard, the Building Learning Foundations (BLF) is providing systems strengthening support to the Rwanda Education Board (REB) through the provision of three long-term embedded experts and through other activities.
The Building Learning Foundations programme (BLF) supports the Government of Rwanda’s (GoR) ongoing efforts on improving the quality of teaching and school leadership in all of Rwanda’s Districts over the period 2017 to 2021.
Funded by the United Kingdom’s Department for International Development (DFID), the BLF will work at both the national and sub-national levels for the benefit of P1 to P3 English and Mathematics Teachers in all of Rwanda’s 2,494 primary Schools therefore targeting improvements in learner outcomes of over one million P1 to P3 pupils.
The BLF is seeking applications from qualified and suitable persons for the position of PFM Expert based full-time at Kigali, Rwanda (with frequent travel to locations outside Kigali anticipated) and working under the direct management of the REB to provide advice, technical expertise and support to Head of Corporate Services.
Job purpose: The purpose of this role is to provide advice, technical expertise and support to ongoing PFM reform efforts working alongside other REB and relevant Go stakeholders and with development partners as assigned by REB.
Job objectives:
This role will assist the REB on:
1. The implementation of specific management actions on PFM including coordinating, undertaking and leading on specific pieces of PFM work as and when assigned.
2. Undertaking of capacity assessments and the design and implementation of a long-term capacity building and training program on different aspects of PFM and related REB information systems.
3. The production of relevant and timely data and statistics as inputs to various reports and the generation of relevant and timely analytics for different meetings and forums as assigned.
Scope: As an advisor to the REB DG and working with the technical day-to-day management of REB’s Head of Corporate Services, this role will provide advice, technical expertise and support to REB’s improvement efforts on PFM.
The post holder will ensure that advice, implementation and support provided is timely and as per expected highest standards.
The scope of work will include:
1. Supporting the implementation of REB’s Financial Management Action Plan on PFM aspects.
2. Capacity development of REB staff and institutional capacity building (tools, methods and approaches supporting REB’s ongoing efforts towards more effective PFM practices and systems).
3. Developing tools, methods and approaches for capacity building and training on strengthening district-level (and below) PFM practices and systems in education.
4. Supporting the development of PFM metrics and relevant data collection, analysis and dissemination efforts for planning, decision-making and monitoring around PFM in education.
5. Drafting technical reports as and when required.
6. Perform other tasks related to PFM as assigned.
7. The role will also perform other duties as may be assigned from time to time.
Person specification:
The following are the minimum requirements for the job:
Knowledge
·         Master’s degree in public finance or other related field.
·         A minimum of 10 years of experience working on public finance management and fiscal decentralization.
·         Must have excellent written and oral English skills and should be able to communicate well with senior government officials. Kinyarwanda language is an added value
·         Must be proficient and strong in computer skills (MS Office package, Database Systems, Statistical Analysis).
·         Must have a good grasp of project management disciplines to support successful implementation of activities.
Experience
·         Experience on PFM programs for the education sector.
·         Experience on Medium-term expenditure planning, Performance management / Result-based budgeting and Financial Management and Data Systems.
·         Experience in effectively working with national level ministries and agencies like REB, local government institutions, senior government officials as well as with staff across diverse technical areas.
·         Working experience in Rwanda is an added advantage.
·         Must have experience of working in cross-functional teams.
·         Must have demonstrable ability to working independently while managing risks and ensuring PFM and cost-effectiveness.
·         Must have demonstrable ability in the facilitation of stakeholder engagements and training workshops.
Skills
·         Must have excellent communication and interpersonal skills.
·         Must have the ability to work in a multidisciplinary and multicultural team environment.
·         Must be strong in team-work, team-building and motivational skills.
·         Must be strong in negotiating, analytical, critical thinking, reporting and influencing skills.
·         Must be result-oriented, a team player, exhibiting high levels of enthusiasm, tact, diplomacy and integrity.
·         Must display cultural, gender, religion, race, nationality and age sensitivity and adaptability.
·         Must fulfil all obligations to child protection awareness, gender sensitivity and must have zero tolerance for sexual harassment and corruption.
Reporting: The role will be under REB’s direct management and reporting on a day-to-day basis. Monthly timesheets will be co-signed by REB and the expert to be sent to BLF for processing of payments. A quarterly report on progress and which is co-signed by REB and the expert will be sent to BLF for purposes of reporting upwards through the BLF log frame.
How to Apply
CLICK HERE to apply online
If you experience any issues with the application process please email: ssarecruitment@educationdevelopmenttrust.com
Only Shortlisted candidates will be contacted.
Shortlisting will be done on an on going basis.
Closing date: 16/05/2018
The Government of Rwanda, REB, DFID and the Building Learning Foundations are committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers, police checks and the Disclosure and Barring Service.

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