Mary’s Meals Kenya (MMK) operates a
Primary School Feeding and Early Childhood Development programme in Kenya.
Applications are invited from
suitably qualified and experienced candidates for the following post:
School Feeding Assistants –
Turkana County
The School Feeding Assistants (SFAs)
will be responsible for the day to day monitoring and supervision of the school
feeding programme and for training volunteers and other stakeholders,
conducting community meetings and collection of programme data.
The SFAs will play a key role in the
day-to-day running of the SFAs in ensuring that school based activities are
being carried out effectively and that surrounding communities are
participating to acceptable standards.
The SFA will also play a link role
between the school and community on the one hand and Mary’s Meals Kenya (MMK)
on the other.
This includes interfacing with
community based government curriculum support officers.
Minimum Requirements
·
Kenya Certificate of Secondary Education
(KSCE).
·
Certificate or Diploma in Community
development, sociology or related social science field will be an added
advantage.
·
Fluency in spoken and written
English.
·
2 years’ work experience in community
development or related field preferably with an international NGO.
·
Familiarity with Microsoft Word and
Excel.
·
A motorbike license and ability to
ride a motorbike.
·
Ability to communicate in Turkana
language
Human Resources
and Administration Manager – Eldoret
Reporting to the Country Director and
working in close collaboration with the Mary’s Meals International (MMI)
Director of People, the Human Resources and Administration Manager is a member
of the country programme leadership team.
Responsible for human resource
management and supporting organisational development in line with the Mary’s
Meals vison and values ensuring that all members of staff have the opportunity
to reach their full potential, through the implementation of the Mary’s Meals
International Global People Strategy through an annual plan, aligned to key
strategic objectives.
It includes delivering human resource
services and solutions with focus on learning and development, workforce
planning, resourcing, talent management, reward, employee relations, employee
engagement and performance management.
Ensure the HR function operates to
the highest standards of operational effectiveness aiming to optimise
organisational performance and sustaining the desired culture. An emphasis of
the role is to ensure robust systems, processes and controls are in place and
adhered to diligently across the whole programme.
The role is also responsible for
coordinating the safety, health, security elements and general office
administration.
Key
responsibilities
1. Human Resource Management and technical support
·
To lead the HR team and function in
Mary’s Meals Kenya.
·
To act as a key source of support to
the Country Director regarding all HR matters.
·
To provide expert advice, guidance,
toolkits and coaching to managers on HR. matters, supporting managers in
dealing with recruitment, complex casework, performance, attendance,
disciplinary, grievance and employee relations issues.
·
To establish and maintain strong
collaborative relationships with colleagues.
2. Staffing, workforce planning and diversity
·
To take a proactive approach to HR
compliance, legislation and risk management, ensuring risks and issues are
identified, addressed and reported and, where appropriate, escalated.
3. Annual planning
·
To develop the annual HR operational
plan for Mary’s Meals Kenya in line with the Mary’s Meals Global People
strategy identifying HR priorities translating organisational requirements into
effective HR practices delivering people solutions.
·
To work with the MMI Director of
People and the UK based HR team within a matrix structure
·
To manage delegated resources (e.g.
budgets, equipment and contracts) as appropriate, to ensure value for money
4. Staff wellbeing and engagement
·
To lead in identifying good practice
to improve employee engagement and to support a learning organisation ethos.
·
To support line managers in team
development and team building
5. Organisational learning and development
·
To support Country Director with the
management of organisational development and change including restructures,
leadership and management development, team development and capacity building.
·
To evaluate development requirements
and develop and implement a plan of all learning and development opportunities
and report to the Country Director on outcomes.
·
To lead, coach and support the senior
leadership team in developing, management & leadership skills and styles
across the team in Kenya.
6. Performance management and development
·
To work with the senior management
team in the development of a Mary’s Meals Kenya culture that is aligned to the
values of the global movement.
·
To implement a personal development
review process and ensure it is aligned to key strategic objectives supporting
development of organisational culture in line with Mary’s Meals values.
·
To advise and support the Country Director
on HR performance
7. HR communication and reporting
·
To develop and implement internal
communication plan to ensure that our people are fully aware of HR policies and
procedures and are informed about key HR organisational issues and developments
·
To collate, analyse and report HR
information to support development of HR strategies and solutions
·
To ensure that all internal and
external reporting requirements are satisfied through the provision of
management information and HR returns.
8. HR operations
·
Prepare, develop and implement HR
procedures and policies that meet national employment standards and legislation
and align with the Mary’s Meals global standards which all staff are fully
aware of.
·
Monitor and evaluate absence levels,
recommend solutions to resolve absence issues.
·
Manage staff payroll for
authorisation by the Country Director and ensure returns for all statutory
deductions are filed and paid for.
·
Coordinating with Health Insurance
providers to track use of the health insurance.
·
Develop and implement workforce plans
in line with the needs of MMK and in line with MMI strategic objectives.
·
Manage the recruitment and onboarding
process.
·
To support the senior leadership team
in the annual review and implementation of the organisation’s pay and reward
strategy
·
Administration to support expatriate
staff
9. HR metrics
·
Lead on the analysis and reporting of
HR information to support the development of HR strategies and solutions
·
Work with the HR Partners in the
development of HR metric dashboards
·
Provide key metrics to the
organisation to enable leaders to make informed decisions that help the
organisation deliver on its strategy
10. Security
·
Ensuring the safety and security
policy and associated procedures are implemented, review and adjust as necessary.
·
Assist with the preparation,
maintenance and updating of security plans including contingency plans in
accordance with Mary’s Meals security guidelines.
·
Assist in the supervision (or liaison
if outsourced) and capacity building of security guards for residential and
office properties.
·
Maintain all security data including
an updated list of all staff, including all the details of visitors.
·
Ensure that staff members are kept
informed of matters affecting their safety and security and making appropriate
arrangement for briefing new staff and visitors
·
Provide advice and training to
personnel and eligible dependents on security matters, as assigned;
·
Establish security
coordination/liaison with the local security authorities which will involve
developing good contacts with national law enforcement agencies with a view to
obtain the best possible protection for staff members.
·
Act as a liaison on security matters
with other NGOs operating in the area to ensure the best possible coordination
on security related matters, and safe delivery of programmes.
·
Assisting in maintaining and
evaluating tracking systems and assist in the coordination of a 24-hour
Emergency Response System.
·
Maintaining lines of communication
with security focal points in our remote offices.
·
Ensure that fire prevention devices
and fire-fighting equipment are available on all premises and that they are
always in good working order.
·
Facilitating fire training and
regularly simulating fire drills.
·
Conducting routine physical security
inspections and evaluations of office facilities and dwelling houses.
·
Facilitate investigation of
security-related incidents, including near misses, involving staff, visitors or
eligible dependents.
·
Coordinate issuance of identity cards
as appropriate.
·
Acts as Duty Officer within the
Security function.
11. Administration
·
Managing the organisations fleet and
fuel requirements.
·
Manage direct reports, ensuring they
meet their agreed performance objectives.
·
Oversee purchase and maintenance of
office equipment and premises ensuring a healthy and conducive work environment
·
Provide supplies by identifying needs
for all departments; establishing policies, procedures, and work schedules
·
Organise staff meetings, conferences
and other events
·
Devise plans and annual
administrative budget that will be followed for the entire year.
Qualifications,
skills and experience
Essential
·
A Degree or equivalent experience in
Human Resource Management, Business Administration, Strategic Management,
People Manage, Leadership or any other relevant field.
·
Experience in leading an HR function
and leading, engaging and motivating a team of staff
·
Fully conversant with all aspects of
the employment law in general and specifically for Kenya
·
Fully conversant with contemporary HR
best practice.
·
Experience in the development and
implementation of employment policies and procedures.
·
Practical experience of coordinating
recruitment and interviewing processes and assessments at senior level.
·
Ability to work autonomously and
flexibly
·
Well-developed skills for influencing,
persuading, coaching and negotiating.
·
Excellent interpersonal skills
·
Excellent communication skills and
the ability to effectively communicate complex ideas and information to a range
of audiences and stakeholders in both written and verbal forms
·
Planning and work organizational
skills with ability to meet agreed timelines.
·
IT proficient: MS office applications
particularly in word, excel and outlook
·
Working knowledge of HR systems with
a minimum of 5 years practical experience at leadership level
·
Commitment to continuous learning
·
Experience of managing conflict and
sensitive issues and achieving positive outcomes.
·
Ability to work on own initiative,
prioritise work to deadlines and pay attention to detail.
Desirable
·
Experience of working in a matrix
organisation.
How to Apply
Applications stating expected net
salary and CV (including contacts for three professional referees) should be
e-mailed to jobs.kenya@marysmeals.org indicating the position title and
applicant’s name in the subject line.
All attached files should be saved
under the applicant’s name.
Deadline for receipt of applications
is Thursday, 24th May 2018 at 16:30 hours.
Only shortlisted applicants will be
contacted.
