Systems & ERP Administrator
DEPARTMENT: IT and FINANCE
Responsibilities
Job Qualifications
Duties & Responsibilities
Requirements
Duties and Responsibilities
Job qualifications
Duties and responsibilities
Requirements
Requirements
Job qualifications
Duties and responsibilities
Requirements
Duties and Responsibilities
Requirements
DEPARTMENT: IT and FINANCE
REORTS TO: SENIOR ACCOUNTANT
JOB PURPOSE: To design, Implement organize and support Optiven’s
Computer systems
Responsibilities
·
Develop and/or deploy ICT products and services including software
design and system implementation.
·
Enhance and maintain ICT products and services with evolving ICT
architecture.
·
Manage outsourced ICT service providers and vendors and ensure
that service delivery is done according to the Service Level Agreements (SLAs).
·
Create backup schedules and carry out the back ups and test for
effectiveness on a continuous basis.
·
Recommend upgrades to the Server.
·
Proactive monitoring of all network devices, services and servers
using a combination of tools to ensure high availability and SLA’s.
·
Maintain Integrity and security of the Company’s network
·
Ensure that data is replicated between the Company’s server and
the Disaster Recovery site as well as testing for consistency at all times.
·
Maintain up-to-date knowledge of emerging tools and technologies
& implement new technology that supports business requirements
·
Troubleshoot and analyze reported problems
·
Perform ongoing performance tuning, hardware upgrades and resource
optimization as required
·
Monitor server and network performance
·
Produce and maintain detailed technical documentation for all
processes and procedures, and troubleshooting guides.
·
Maintain an up-to-date inventory of all company devices and
Infrastructure ERP ADMINISTRATION Create users and Control access permissions
and privileges to the ERP systems (Microsoft Dynamics Navision and Odoo ERP
system)
·
Perform daily backups of the Microsoft Dynamics Navision Database
Troubleshoot and analyze all issues regarding the ERP systems Oversee the
development and acquisition of ERP Modules for conformance to the organization’s
priorities.
·
Work closely with the ERP systems Vendors and Monitor Software
project progress by tracking activity, resolve problems, publish progress
reports and recommend actions.
·
Maintain user confidence and protect operations by keeping information
confidential. Perform other duties as assigned
Job Qualifications
·
Bachelor’s degree in Computer science, Information
technology, BBIT or any other IT related field
·
Professional certification in Microsoft SQL and Windows server
certifications will be an added advantage Minimum 3 years’ experience in
working as Systems Administrator
·
Experience working with ERP systems(Microsoft Dynamics Navision
and Odoo ERP) will be an added advantage
·
Knowledge of Information Security C/SIDE Development,
·
Role Tailored Client Experience Ability to set priorities, meet
deadlines and multi-task with minimal supervision. Strong interpersonal,
organizational, and team skills
·
Solid written and verbal communication skills
·
Should be highly Innovative, willing to learn and keep up with
current technologies
Receptionist
We seek to hire a dedicated and a charismatic Receptionist to
assist us in serving our esteemed customers satisfactorily.
Duties & Responsibilities
The desired person will be required to perform the following
duties and responsibilities:-
·
Greet and welcome guests as soon as they arrive at the office
·
Direct visitors and customers to the appropriate person and
office/department.
·
Answer, screen and forward incoming phone calls
·
Ensure reception area is tidy and presentable, with all necessary
stationery and material (e.g. pens, forms and brochures)
·
Provide basic and accurate information in-person and via
phone/email
·
Receive, sort and distribute daily mail/deliveries Maintain office
security by following safety procedures and controlling access via the
reception desk Assist in ordering front office supplies and keep inventory of
stock
·
Update calendars and schedule meetings when need be
·
Keep a track record of front office
Requirements
·
Have the ability to recite, live and support the Vision, Mission
and Core Values of the Company on a daily basis.
·
Adherence to the Company Dress Code by remaining smart and
presentable
·
Perform other duties as may be required from time to time
·
University degree;
·
additional certification in Office Management is a plus
Proven work experience as a Receptionist, Front Office Representative or
similar role Proficiency in Microsoft Office Suite Hands-on experience with
office equipment (e.g. photocopiers, printers, etc.)
·
Professional attitude and appearance
·
Solid written and verbal communication skills
·
Ability to be resourceful and proactive when issues arise
·
Excellent organizational skills
·
Multitasking and time-management skills, with the ability to
prioritize tasks Customer service attitude
·
Should be a person of integrity and positive values
Data collection clerks
The successful candidate/s will be responsible for coordinating,
conducting and collecting data from interviews, questionnaires, sites and
various other methods of collecting data. S/he will be contracted for a period
of three months.
Duties and Responsibilities
·
Understanding the activities and objectives of the site projects
·
Conducting surveys, interviews, questionnaires and other data
collection activities as required by management
·
Conducting site visits and ability to travel to assigned areas for
collecting data
·
Collecting, recording and managing data as accurately as possible
and within the established timeframe (including daily targets)
·
Write and report the progress and number of transcriptions
completed on daily basis
·
Reviewing database, and regularly verifying if the input
information is accurate on daily basis Anticipate unusual situations and make
quick and responsible decisions
·
Handle customer queries and give appropriate responses
·
Perform any other task or responsibility as assigned by the
management
Job qualifications
·
Bachelor’s Degree or Diploma in Business
Administration or any related field Good experience in collecting
quantitative or qualitative information
·
Minimum of three years of experience in the relevant field.
·
Advanced computer literacy
·
Excellent oral and written communications skills
·
Proven analytical and research skills.
·
Proven ability to work with minimal supervision
·
Excellent organizational and time management skills
·
Excellent analysis/evaluation skills
·
Ability to work technically
·
Professionalism
Construction Business Development Manager
We are looking for an energetic and charismatic person to fill the
position of a Construction Business Development Manager. The desired person
will be responsible for driving business growth by developing contacts,
identifying market opportunities and increasing sales.
Duties and responsibilities
·
Creating development plans and growth projections
·
Identifying market opportunities through meetings, networking and
other channels, guarantee the establishment of referrals upon targeted clients.
·
Meeting existing and potential clients, identifying and gathering
their specific needs at an early stage
·
Liaising with colleagues to develop sales and marketing strategies
·
Preparing financial projections and sales targets
·
Attending events such as exhibitions and conferences
·
Preparing sales presentations
·
Participating in sales meetings Producing forecasts and reports
for management
·
Discuss the Monthly Customer Complaint Report with the management
and offer solutions
·
Be fully conversant with the commercial and technical requirements
of customers and competitors within preselected and defined market sectors.
·
Respond to bids and tenders coordinating with internal
departments.
·
To propose the best technical and economic solutions (quality,
cost, deadlines) and to negotiate new contracts.
·
To secure the relationship with the clients until the achievement
of the project
·
Be the face of company and day to day point of contact with
clients in all regions.
·
Perform any other assignment that may be given from time to time
Requirements
·
Degree or equivalent in Finance, Marketing,
Business Management ,Engineering or a related field
·
Minimum 7 years’ experience in the same position dealing with
construction products
·
Must have exposure in the sector of construction
·
Proficiency in MS Office Applications and Computer Operations.
·
A good personal network of contacts in the industry
·
Strong communication, organizational, presentation and negotiation
skills.
·
Excellent in developing customer relationships and customer
service
·
Aggressive in meeting targets.
·
Ability to take ownership, working independently and to deadlines
·
Strong interpersonal skills, honesty and transparency
·
Professionalism, high level of maturity, good character with
positive values
Sales Executives
We seek to hire ambitious Sales Executives to
aid us grow our business in the insurance sector.
Responsibilities
The successful person will be required to do the following;
·
Prospect, recommend and procure corporate and individual insurance
business that address customer needs as well as conform with the company
guidelines
·
Conduct presentations to customers and prospective customers to
ensure a sound understanding of product benefits
·
Timely submission of customer applications and payments
·
Attend office meetings, trainings and activations as may be
required
·
Submit sales reports in accordance with the business timelines
Requirements
·
Have the maturity to deal with professional and business elite who
make up our customer base Should be an individual with high
integrity, dynamic and passionate about selling
·
Can build rapport with prospects and customers; outgoing and
presentable
·
Possess exceptional communication, negotiation and organizational
skills
·
Able to work with minimal or no supervision
·
Have experience in insurance sales with a track record of meeting
set targets;
·
Certificate of Proficiency (COP) in insurance is an added
advantage.
·
Degree or Diploma in a business-related field
·
Proven track record of sourcing and securing new business Must be
25 years and above
Head of Project Management
We are currently looking forward to filling the above mentioned
vacant position.
Responsibilities
The desired person will be responsible for the following:
·
Managing, following up and pushing new product development projects
including investments, cost prices, timeline
·
Optimizing, improving and developing processes, thus ensuring that
the processes will enhance and contribute to project performance
·
Reporting and follow-up on development projects, including,
ensuring an all-time overview of cost, timeline, quality and risks of entire
project portfolio
·
Reporting through agreed lines on project progress through
highlight reports and end stage assessments
·
Plan and manage deployment of physical and financial resources to
meet project milestones
·
Managing the production of the required deliverables
·
Communicating and driving improvements in the organization by
initiating innovations
·
Monitoring overall progress and use of resources, initiating
corrective action where necessary Adopting and applying appropriate technical
and quality strategies and standards
·
Identifying and obtaining support and advice required for the
management, planning and control of the project
·
Build trust, hold people accountable and make the necessary
decisions
·
Ensures excellent customer relationship at the project management
level and beyond.
·
Tailor expert knowledge to meet specific circumstances
·
Performing any other duty as given from time to time
Job qualifications
·
Should have a degree or a diploma in project
management or a related course
·
Minimum of 7 years’ experience doing a similar role
·
Formal Project Management Education (Prince2, IPMA, PMP or the
like)
·
Project and Customer oriented is a must.
·
Must have strong communication skills, written and oral, be able
to communicate effectively, produce reports, and present solutions.
·
Experience with Project Management tools
·
Should be a person of high integrity
Document Processing Officer
Optiven Group Ltd is a leading Brand in Real Estate Sector in
Africa. The Group’s main objective is to empower property investors and
transform the Society. We seek to hire experienced Document Processing Officers
to assist in serving our esteemed customers satisfactorily.
Duties and responsibilities
·
Process documents in an accurate and timely manner to ensure
proper coverage for client satisfaction goals.
·
Handle customer queries and complains professionally and document
every process
·
Follow up and track legal documents and external correspondence
and ensure all legal documents are free of error
·
Handling customer queries with regard to their documents and in a
professional manner.
·
Monitor the effectiveness of workflows, libraries, and permissions
by auditing and ensuring the accuracy of actual controlled documents.
·
Communicate and coordinate with all customers to verify
information, update status, and meet deadlines as required.
·
Manage time to handle multiple demands and competing priorities
·
Update customer data, all communication and update send outs,
report and document any customer complaint or testimonial.
·
Make appropriate updates to client database in order to meet
regulatory obligations.
·
Address any questions, concerns, or suggestions in a timely and
appropriate manner.
·
Build and maintain effective internal working relationships and
support teamwork in meeting company goals.
·
Understand how the Document Processing Officer role fits into the
larger organizational context and ensure the smooth handoff of work (incoming
and outgoing).
·
Communicate status updates and appropriately escalate issues and
opportunities to meet the needs of all clients/customers.
·
Handle multiple clients and/or functions on a routine basis.
·
Identify procedural issues and formally develop and recommend
solutions.
·
Perform any other duties as may be assigned by management from
time to time.
Requirements
·
A degree in Information Science or a related
course of study
·
Have a minimum of 3 years’ experience in the same position
·
Good team working and management skills
·
Have the ability to prioritize, manage time well and multitask
·
Strong interpersonal, communication and customer service skills
·
Excellent presentation skills
·
Strong IT skills and familiarity with the use of databases
·
Ability to work independently with better result output
·
Must be a person of high integrity and confidentiality
Accounts Assistant
We seek to hire an ambitious and experienced to assist in
preparation of accounting documents, posting of transactions, and management of
petty cash and preparation of reports in finance department. The successful
person will be reporting to the Senior Accountant.
Duties and Responsibilities
·
Prepare, verify and process invoices for sales or services
rendered.
·
Following up on outstanding customer outstanding balances.
·
Checking incoming payments daily and making updates.
·
Monitor and manage trade receivable ageing summary.
·
Reconcile the accounts receivable ledger to ensure that all
payments are accounted for and properly posted.
·
Post customer payments by recording cash, checks, and credit card
transactions and entering them into the general ledger or accounting software.
·
Customer Relations management.
·
Ensuring posting of receipts is done accurately and on a daily
basis. Perform any other duties as may be assigned from time to time.
Requirements
·
Should have finance degree or a related field degree or higher
diploma.
·
CPA section 1-4
·
2 years’ experience in a similar role
·
Experience in working with Accounting software i.e.
QuickBooks Experience with bookkeeping practices Understanding of filing
systems
·
Knowledge of accountant rules and legislation
·
Ability to detect inconsistencies,
·
Prioritization skills and ability to multitask
·
Attention to detail Proactive and results oriented
·
Honesty and Accountability
·
Pleasant & Positive Attitude
·
Professionalism
·
Excellent communication skills both written and oral
·
Proactive, confident, ambitious and focused Team player
How to Apply
Applicants who meet the above criteria are required to send their
applications to recruitment@optiven.co.ke by
8th June 2018 with “ACCOUNTS ASSISTANT” being the subject of the email with
detailed CV names & addresses of three referees. Only shortlisted
candidates will be contacted.