Job Vacancy: Executive
Secretary
Location: Nairobi
Industry: Retail
Duties and Responsibilities
·
Maintain and efficient work diary for
the Country Manager and ensure appointments and meetings are well organized and
coordinated and timed
·
Manage and organize meetings for
Country Manager and Country Management Team, coordinate availability dates
·
Facilitate and take minutes for
Country Management Team and other meetings as instructed and distribute any
follow up actions
·
Ensure relevant reports, agenda and
other information is provided and communicated to various levels of management
·
Facilitate any external events or
conferences as requested by the Country Manager
·
Coordinating documentation to Country
Manager’s office requiring signature.
·
Maintained/updated the director’s
diary and calendar to ensure appointments and meetings were well organized and
coordinated
·
Successfully completed critical
aspects of deliverables with a hands-on approach, including drafting
acknowledgement letters, personal correspondence, and other tasks which
facilitated the Managers ability to effectively lead the company.
·
Maintain files related to the Board
and all governance issues in conjunction with Director Corporate Services
·
Support responses in writing to any
correspondences relating to policy and sensitive matters
·
Manage all travel arrangements (visa,
hotel, flights etc.) and ensure Country Manager is fully informed of those
plans
·
First point of contact of Country
Manager in her absence, assessing priorities and redirecting mail as necessary
·
Promote cooperate image by
professionally representing Country Manager internally and externally and
consistently exhibiting the attributes of the organization
·
Develop a data base of key contacts
Qualification and Experience
·
Degree in Business Administration,
Social Sciences, Human Resource or any related field
·
At least 3 – 5 years’ experience in a
busy organization
·
Excellent interpersonal/communication
skills – both oral and written
·
Excellent Analytical and
organizational skills
·
Proven ability to interpret verbal,
written and numerical data
To apply, kindly click on https://flexi-personnel.jb.skillsmapafrica.com/Job/Index/21693 on
or before close of business 8th June 2018.
NB: Flexi Personnel does not charge candidates for job placement.