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Executive Assistant Job in Nairobi, Kenya

Job Title: Executive Assistant

Reporting to: Director
Gross Salary: 50k – 60k
Location: Nairobi
Our client is a medium sized hotel and conferencing facility in Nairobi.
They would like to hire an Executive Assistant to provide support to the Director.

·         Maintain the Director’s diary and personal obligations
·         Manage day-to-day administrative activities of the Director’s office by setting and monitoring schedules, organizing the incoming flow of work and following-up to ensure timely responses.
·         Receives visitors on behalf of the Director, using discretion as to who should be seen immediately or redirected to other offices.
·         Receives and prioritizes Director’s correspondence and takes action.
·         Act as a liaison between the Director office and all parties both internal and external
·         Manage the communication in and out of the Director’s office
·         Attend board meetings and other company meetings at the invite of the Director to track and manage agreed deliverables
·         Produce all necessary documents, briefing papers, reports and presentations for the Director
·         Represent the Director in Staff meetings or Client meetings when required
·         Conduct relevant market research to gain in depth knowledge of the industry trends in order to support new business prospects
·         Manage the corporate communications on behalf of the Director

·         Arrange travel schedule and prompt reservations for Director
·         Organize for all seminars, Board meetings and discussions for the Director
·         Oversee the management of all contractual engagements with clients, partners and other stakeholders
·         Any other duty assigned by the Director.
·         Bachelor’s degree in Business Administration and related fields
·         At least 3 years’ experience in a similar position
·         Proficient knowledge of Microsoft applications
·         Good command of English & Kiswahili – written and spoken.
·         Highly confidential
·         Good communication and command of English Kiswahili -written and spoken
·         Ability to adapt to different work environments
·         Attentive to details/thorough etc
·         Excellent organizational and coordination skills
·         Ability to interact with high level individual personalities
·         Strong sense of initiative
·         Good problem solving & time management skills
·         Culturally sensitive and ability to adapt easily
How to Apply
Please only send your CV quoting the job title in the email subject (Executive Assistant) to before 30th May, 2017.
Kindly indicate current/last salary on your CV.
N.B: We do not charge any fee for receiving your CV or for interviewing.
Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.

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