Company Background: Our Client is a fast expanding organization with revenues that
are growing by 25% annually. They currently employ approximately 2000 staff and
they anticipate this number to increase by 25% annually over the next 3 to 5
years.
Its employees are integral to the
success of the business and are highly valued. The company operates regionally
in Kenya, Uganda and Rwanda with plans to continue their expansion in the
region.
The Position: Executive
Assistant
To Be Based in Kenya
Reporting directly to the CEO, this
position will support and enhance the CEO’s effectiveness by providing
information management support; representing the executive to others.
·
Produces information by transcribing,
formatting, inputting, editing, retrieving, copying, and transmitting text,
data, and graphics.
·
Conserves executive’s time by
reading, researching, and routing correspondence; drafting letters and
documents; collecting and analysing information; initiating telecommunications.
·
Maintains executive’s appointment
schedule by planning and scheduling meetings, conferences, teleconferences, and
travel.
·
Maintains customer confidence and
protects operations by keeping information confidential.
·
Completes projects by assigned.
·
Prepares reports by collecting and
analysing information.
·
Secures information by completing
data base backups.
·
Provides historical reference by
developing and utilizing filing and retrieval systems; recording meeting
discussions.
·
Ensures operation of equipment by
completing preventive maintenance requirements; following manufacturer’s instructions;
troubleshooting malfunctions;
·
calling for repairs; maintaining
equipment inventories; evaluating new equipment and techniques.
·
Maintains professional and technical
knowledge by attending educational workshops; reviewing professional publications;
establishing personal networks; participating in professional societies.
·
Contributes to team effort by
accomplishing related results as needed.
Education, Knowledge, Skills and
Abilities Required
·
Bachelors Degree in Business or other
relevant program
Knowledge of:
·
Writing Skills and Reporting Skills,
·
Microsoft products including
PowerPoint
·
Supply Management,
·
Scheduling, Organization and Time
Management skills
·
Presentation Skills
·
Travel and Logistics Organization
Ability to:
·
Communicate effectively, both
verbally and in writing.
·
Establish and maintain effective
working relationships with the CEO, other members of the leadership team, the
Board and committee members.
·
Prepare complex reports and records.
·
Organize work and establish
priorities, completing all projects in a timely manner.
·
Be flexible in work hours and
assignments.
·
Maintain confidentiality and conduct
self with honesty and integrity.
·
Work independently, with a high level
of dependability, consistency and commitment.
·
Maintain organized records and filing
systems.
·
Meet the physical demands of the
position: sit and use manual dexterity (typing, writing, filing, etc.) most of
the time.
Experience:
·
At least 5 years’ experience as the
Executive Assistant or Personal Assistant to the CEO, COO or CFO in a large
organization.
If the above profile describes you,
this could be the big opportunity you have been looking for.
Please send your CV and cover letter
outlining your availability and salary expectations to
careers@talentsolutionsmanagement.co.ke before 26th April, 2018.