Job Title: Personal
Assistant Officer
Industry: FMCG
Location: Athi River, Kenya
Gross Salary: 45k+ Benefits
Our client is a leading manufacturer
in the FMCG industry seeking to hire a vibrant young individual to offer administrative
support to the General Manager (GM) and the Deputy General Manager (DGM)
Personal Assistant Officer Job
Responsibilities:
·
Managing the GM and DGM’s electronic
diary while ensuring that all appointments are prioritized and disposed off
accordingly
·
Follow up with all Line Managers to
ensure that responsibilities apportioned by the GM and DGM on ad-hoc basis are
delivered upon
·
Providing full Secretarial services
to the GM and DGM
·
Maintain and replenish the
hospitality budget of the GM and DGM office and ensure the GM/ DGM and any
visitors to the office are well taken care of
·
Supervision of office cleanliness
towards improvement of the corporate image
·
Meticulous and judicious
documentation and accountability of documentation
·
Time and access management to the
office of the GM and DGM
·
Effective communication of
information emanating from the GM and DGM office
·
Sanctity and confidentiality of all
communication, engagements, documentation, events at the GM/ DGM office
·
Maintenance of a corporate image of
the office at all times.
·
Prepare & manage correspondence
on behalf of the GM and DGM
·
Booking meetings, organizing travel
and preparing complex itineraries
·
Manage the corporate communications
portfolio on behalf of the GM and DGM
·
Planning, organizing and managing
events
·
Answering calls and responding to
queries
·
Managing and reviewing filing and
office systems
·
Commissioning work on the GM or DGM
behalf
·
Develop budgets, manage petty cash
& ensure personal bills are paid in a timely manner
·
Sourcing and ordering stationery and
office equipment
·
Management of personnel and resources
·
Oversee the management of all
contractual engagements with clients, partners and other stakeholders
·
Act as a liaison between the
MD/Director & all line managers on demand
·
Any other duties as advised by the
employer
Requirements for the Personal
Assistant Officer Job:
·
Diploma in Secretarial Services,
Business Management or related
·
Certification and membership in
Professional bodies will be an added advantage
·
Over 2 Years Progressive work
experience in Secretarial position/Personal Assistant
·
Cross functional experience and
knowledge in diverse fields.
·
Self-motivated, assertive and
independent worker.
·
Should be an efficient time manager
·
Proficient knowledge of Microsoft
applications
·
Good command of English language
·
Excellent organizational and
coordination skills
·
Effective communication skills, both
written and oral
·
Ability to interact with high level
individual personalities
·
Ability to take minutes during
meetings
·
Highly confidential
·
Must be well polished & cultured
·
Strong sense of initiative
·
Good problem solving & time
management skills
·
Culturally sensitive and ability to
adapt easily.
How to Apply:
If you are up to the challenge,
possess the necessary qualification and experience, please send your CV only
quoting the job title on the email subject (Personal Assistant – FMCG) to
vacancies@corporatestaffing.co.ke on or before Saturday 17th March 2018.
Kindly indicate current/last salary
on your CV.
N.B: We do not charge any fee for receiving
your CV or for interviewing.
Only applicants meeting the strict
criteria outlined above will be contacted as part of the short listing process