Requisition ID: req1215
Job Title: Senior Health and Nutrition Coordinator
SUMMARY OF RESPONSIBILITIES:
Job Title: Senior Health and Nutrition Coordinator
Sector: Health
Employment Category:Fixed Term
Employment Type: Full-Time
Location: Kenya-Nairobi (Somalia CP)
BACKGROUND: The International Rescue Committee has been working in Somalia
since 2006, providing essential services to conflict and disaster affected
communities. The IRC is operational in Punt land, Galmudug and Benadir regions
implementing interventions in the areas of Health, Nutrition, livelihood, WASH,
Women protection and empowerment, and Governance reaching out to more than
200,000 conflict and drought affected people.
This is a senior management position
responsible for overseeing all the health programming in Somalia, that is,
primary healthcare, emergency health, nutrition, community health including the
integrated management of childhood illnesses (iCCM), and health system
strengthening, in close collaboration with the Deputy Director of Programs, the
Senior Health and Nutrition Coordinator (SHNC) will provide leadership,
strategic vision and technical support to all aspects of the health and
nutrition programs.
The SHNC will contribute to the
identification of programmatic priorities, design and direction and entertain
active coordination with the clusters, health sector coordination forums, other
agencies and existing IRC programs.
In addition, the Senior Health and
Nutrition Coordinator will look into integration opportunities with the health
program as well as with other IRC programs and ensure that the health and
nutrition programs are implemented in accordance with IRC Somalia Strategic
Action Plan (SAP) and the Outcome Evidence Frame Work (OEF) and related Theory
of Changes (ToCs) international health/Nutrition protocols, guidelines and best
practices.
This position reports to the Deputy
Director of Programs, while the Senior Primary Healthcare Manager, the Senior
Community Health Program Manager, and the Senior Health Manager will report to
the Senior Health and Nutrition Coordinator.
MAJOR RESPONSIBILITIES:
The Senior Health and Nutrition
Coordinator shall:
Program Strategy, Development &
Implementation
·
Lead the development and expansion of
the IRC HEALTH and nutrition sector throughout Somalia. This involves
conducting periodical quality assessments and researches, development of
quality concept notes and proposals and development of new projects and
initiatives.
·
Support the development and
maintenance of a coherent health and nutrition strategy across IRC’s
health/nutrition interventions in Somalia in collaboration with the other IRC
programs.
·
Provide technical and management
leadership to the IRC health program in Somalia in accordance with best
practice and IRC OEF
1. Provide technical advice including supportive supervision to
IRC’s staff working in all health projects;
2. Ensure robust monitoring systems are in place and that reviews
are undertaken periodically;
3. Adapt and develop where necessary functional health systems
including health information, drug management, infection control and referral
systems.
·
Contribute actively to the
development, revision, monitoring and implementation of the IRC Somalia Country
Strategy and the development of detailed sector strategy.
·
Lead the rollout and alignment of the
OEF into existing sector strategies and programs
·
Ensure health and nutrition proposals
are designed in accordance with the Country SAP and OEF
·
Coordinate the development of
proposals and budgets for new projects and extensions of projects in
conjunction with the other Technical Coordinators, Senior
·
Health Managers and the DDP:
1. Overall responsibility for effective and efficient management of
project implementation consistent with the project management cycle, program
objectives, activities and indicators;
2. Ensure that health/nutrition interventions adhere to donor agreements
and IRC’s core policy documents, the IRC 2020 strategy, IRC’s Health Unit
policies and guidelines (OEF, Minimum and Core indicators, HIV strategy etc.);
3. Ensure progress reports are completed in accordance with
deadlines / compliance requirements and lessons learned are documented for
internal use by IRC technical and program staff;
·
Design health programming strategy
for emergency response, resilience building and reducing risk to future
potential disasters.
·
Look into integration opportunities
within the health and nutrition program as well as with other IRC programs in
collaboration with Senior Health Managers, other relevant program coordinators
and the DDP.
·
Contribute to updates of the IRC
Somalia Safety and Security Management as appropriate.
Representation, Coordination and
Advocacy
·
Develop and maintain effective
coordination and long-term relationships with health partners, representing IRC
positions, promoting long-term strategy and resolving problems/conflicts.
·
Represent IRC in external coordination
meetings with UN/ NGOs, donors, partners and government in Nairobi & in the
field.
·
Develop and maintain internal and
external relationships, and network to promote program linkages. This would
include working with the IRC technical unit support staff, participation in the
health and nutrition Working Group and sector coordination meetings to share
strategies/lessons learned with staff of other agencies, providing information
to UN-OCHA and other IASC bodies to contribute to national coordination efforts
and communication on program developments with local/ regional authorities.
·
Actively liaise with WHO, the
Ministry of Health, the NGO Health Forum and the Health cluster to ensure
harmonized and proactive programming.
·
Generate health and nutrition data to
be used by the senior country management team and health/nutrition clusters and
other relevant staff to influence donor policies with the purpose of generating
more funding;
·
Build good relationships with
authorities, partners, international and national organizations, authorities in
the region and the country
·
Keep the local authorities and other
project stakeholders well informed of the progress of the program.
·
Be the donor liaison on health
technical issues for the Somalia country program.
Financial management
·
Lead the development of realistic
budgets for the program both in the short-term and the long-term and identify
the areas which require fundraising.
·
Effectively manage program budget and
staff. This includes among others, regular monitoring of the program finance to
avoid major under-spending or over-spending using budget versus achievement
analysis system (BvA); updating and sharing salary mapping templates; and
maintaining monthly and quarterly spending levels as per the plans;
·
Ensure that program activities are
not disrupted by lack of cash and that the processes of cash flow forecasts and
cash transfers from Nairobi to the field are smooth.
Program monitoring (M&E)
·
Lead the process of development of
M&E systems and impact assessment for the health and nutrition sector in
IRC Somalia. This includes the development of the sector M&E framework in
line with the IRC Somalia country strategy and health sector strategy;
development of specific M&E systems for each grant; submission of timely monthly
and quarterly grant reports; weekly updates; and establishment of baseline data
through surveys and other relevant mechanisms; and documentation and sharing of
case studies within the organization.
·
Monitor program implementation
against work plans and overall project objectives, documenting progress and
achievements, providing analysis based on monitoring and evaluation activities
and adapt program strategy and implementation accordingly.
·
Develop a monitoring and evaluation
mechanism for quality control of health interventions.
·
Ensure that all project activities
are implemented in a timely manner and all related objectives achieved.
Program quality and impact evaluation
·
Take an active and hands on role in
assessing impact and changing trends, advising on appropriate interventions and
implementation where necessary and regularly review these against forecasts and
action plans to enable integrated planning
·
Responsible for developing clear exit
strategies from the current emergency program ensuring that it links into
recovery and longer-term HEALTHs programming.
·
Learn the new impact evaluation
methodologies and consider the application of these methodologies in health and
nutrition programs and projects.
·
Develop a monitoring and evaluation
mechanism for quality control of environmental health interventions
Human Resources Management
·
Review staff JDs, set performance
objectives of your direct reportees and conduct formal and informal performance
evaluations.
·
Maintain open and professional
relations with team members, promoting a strong team spirit and providing
oversight and guidance to enable staff to successfully perform in their
positions.
·
Discuss job expectations and set
objectives for direct reports, and provide appropriate and timely feedback
regarding performance, including timely implementation of the annual staff
performance management system.
·
Clearly define the training needs of
direct reports and ensure they are able to access training and professional
development resources appropriate to their skill gaps/needs.
·
Work with the Senior Primary
Healthcare Program Manager, the Senior Community Health Manager and the Senior
Health Manager to establish development plans for their teams and ensure they
are able to access training and professional development opportunities.
KEY WORKING RELATIONSHIPS:
Position Reports to: Deputy Director of Programs
Position directly supervises: Senior Primary Healthcare Program Manager, Senior
Reproductive and Community Health Program Manager; Nutrition Manger
Indirect Reporting: n/a
Other Internal and/or external
contacts:
Internal:
·
HQ based IRC Technical Advisors
·
Field Coordinator/Manager
·
Other Sector/Program Coordinators
·
Program Managers
External:
·
Somalia Health Cluster and Health
Sector Coordination Forum
·
Relevant other stakeholders e.g.
health actors, UN bodies, local and national authorities
Qualifications
·
Medical Doctor, Master in Public
Health required
·
Minimum of 7 years professional
experience in management of health/nutrition programming in emergency and
development settings
·
Strong program/technical and budget
management skills, planning, reporting, monitoring and evaluation skills
·
Strong written and oral communication
skills, effective in representation and liaison with external parties
·
INGO experience required
·
Proposal writing acumen and
experience
·
Must be capable of applying their
skills and knowledge in a range of capacities, including direct implementation,
advisory functions, training and the transfer of technical knowledge and
management skills to others
·
Interpersonal qualities: Works well
in and promotes teamwork, comfortable in a multicultural environment, flexible
and able to handle pressure with professional grace
·
Fluent in spoken and written English
How to Apply
CLICK
HERE to apply online
Job
Title: Grants & Budgets Manager
Sector: Grants
Employment
Category:Fixed Term
Employment
Type: Full-Time
Location: Kenya – Nairobi (Somalia CP)
BACKGROUND: The International Rescue Committee (IRC) is one of the largest
humanitarian agencies in the world, providing relief, rehabilitation and
post-conflict reconstruction support to victims of oppression and violent
conflict.
The IRC has worked for over seven
decades and today is involved in over 25 conflict zones in the world. We
address both the immediate, life saving needs of conflict-affected people in an
emergency and the reconstruction needs in post conflict societies.
The IRC is committed to a culture of
bold leadership, innovation in all aspects of our work, creative partnerships
and thorough accountability to those we serve. The IRC is an international
agency with offices in London, New York, and Geneva.
For the last nine years, the IRC has
helped Somali populations address their basic humanitarian needs, while
simultaneously supporting localized longer term opportunities.
With a strong footprint in South
Gaalkacyo (since 2007), Mogadishu (since 2011), Garowe (since 2012), and
Dhusamareb (since 2015), the IRC has developed a solid humanitarian portfolio
in the field of health, women’s protection and empowerment, water, hygiene and
sanitation, and economic empowerment. In addition, the IRC piloted a local
governance program in Puntland as a way to bridge local participation and community
development.
SUMMARY OF
RESPONSIBILITY:
This position will provide high level
grant and budget management for the IRC Somalia Grants Unit. The IRC Somalia
Grants Unit acts as the formal coordination point between IRC departments,
including programs, operations, finance and global headquarters.
Within this Grant Unit, the Grants
and Budgets Manager will primarily oversee the budget management of the IRC
Somalia portfolio and support the Grants Coordinator with program cycle
management.
This includes leading standard grant
specific meetings, reporting, and budget monitoring, as well as, implementing
partner communications. Organization, flexibility, leadership and initiative
are all key attributes to this position as it often involves independently
solving unique issues as they occur while managing competing deadlines.
JOB KEY
RESPONSIBILITIES:
Budgeting:
·
Work closely with the finance team to
maintain, update and develop budgeting and expenditure planning tools to ensure
efficient planning and spending
·
Monitor the program budgets and
expenditure in the IRC BVA system
·
Assist in realignment exercises as
needed
·
Conduct review of budgeting and
actual expenditures and develop guidelines to better estimate expenditures
during budgeting
·
Consolidating budget inputs and
linking to the donor format for onward review by the Grants Coordinator,
Finance Controller and Regional Finance Controller.
Program Cycle Management:
·
Manage donor reporting program cycle
management schedules, and lead all program cycle management meeting including
Grant Opening/Closing meetings,
·
Budget v. Actual meetings, etc. and
conduct follow up
·
Support the Grants Coordinator to
develop, roll out and maintain program tracking tools to ensure all sector
indicators report monthly progress, and identify and share gaps with project
coordinators
·
Monitor grant-specific spending by
budget holder
·
Create grants management documents
for new grants
·
Create and manage M&E schedule
and compliance overview for each grant
Reporting:
·
Lead reporting process, coordinating
with in-country staff for updates and HQ for approvals before submission to the
donor.
·
Ensure that reports to donors are
submitted on time; that reports are coherent and accurate (quarterly, interim
or final reports)
Proposals:
·
Support the coordination of proposal
development, working with program staff and ensuring proper review at the HQ
level, gathering input from technical coordinators, technical advisors,
Research, Monitoring and Evaluation manager, and the Regional Unit.
·
Review budgets, write budget
narratives, edit proposals, and ensure proper proposal and grant management
procedures are followed.
·
Liaise with NY and UK grant units in
order to ensure proposals meet internal standards, apply IRC Program Framework
principles and are donor compliant
·
Participate in all internal program
strategy meetings with senior management team
·
Support the realization of key
grants-related milestones and activities within the Somalia Strategic Action
Plan.
Donor Compliance:
·
Ensure that grants are implemented in
compliance with IRC and relevant donor regulations
·
Maintain and update all hard- and
soft-copy grant files related to proposals.
·
Ensure that partnership and sub-grant
related administrative processes and procedures are consistently implemented
throughout the program, including pre-award compliance checks, agreements, and
disbursements and reporting.
Training and capacity building:
·
Create staff training curriculums and
presentations for reporting, BvAs and compliance
·
Offer training and capacity building
to all IRC and local partners staff on program reporting and IRC program
specific documents
·
Ensure that all staff are aware of
and integrate the IRC outcomes and evidence framework into all programs
·
Keep informed on monitoring and
evaluation techniques and support tools which can be shared with program staff.
Administrative/Other:
·
Act as point of contact for New York
and UK offices, ensuring HQ staff are kept abreast of important issues
affecting the country program’s portfolio.
Additional responsibilities as needed
Additional responsibilities as needed
Professional
Standards: IRC staff must adhere to the values
and principles outlined in IRC Way – Global Standards for Professional Conduct.
These are Integrity, Service, and Accountability. In accordance with these
values, IRC operates and enforces policies on Beneficiary Protection from
Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal
Integrity, and Anti-Retaliation.
Qualifications
·
Bachelor’s Degree in a relevant field
(Project Management, Development, Finance, Accounting, Budgeting) with strong
record of academic performance
·
At least 2 years of international NGO
experience in the Africa region
·
Demonstrated experience in grants
management, fund management, auditing or program development and budget
management
·
Advanced knowledge of working and
budgeting in Excel
·
Working knowledge of USG
(USAID/OFDA), European (ECHO,EU,SIDA SV), DFID and UN donor regulations,
procedures and compliance requirements
·
Professional report writing
experience for major donors, including: ECHO, EU, SIDA,USAID/OFDA, UNICEF,
UNHCR, SV and private funders.
·
In-depth understanding of grants
management procedures the grants cycle, procurement and financial best
practices is a strong advantage
·
Fluent in English, preferably
conversational in a second UN language
·
Knowledge of the Somali language and
context is a strong advantage, but not required
·
Able to work well both within a team
and independently, in a challenging and fast-moving multicultural environment.
·
Good communicator with strong
organizational, time management and analytical skills
·
Excellent computer skills and
competency in Word, Excel and PowerPoint;
·
Excellent organizational skills and
ability to determine priorities and meet multiple deadlines
·
Willingness to travel to Somalia
·
International allowances are not
available for this position
How to Apply
CLICK
HERE to apply online