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NGO Jobs in Nairobi, Kenya - IRC

Requisition ID: req1215

Job Title: Senior Health and Nutrition Coordinator
Sector: Health
Employment Category:Fixed Term
Employment Type: Full-Time
Location: Kenya-Nairobi (Somalia CP)
BACKGROUND: The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC is operational in Punt land, Galmudug and Benadir regions implementing interventions in the areas of Health, Nutrition, livelihood, WASH, Women protection and empowerment, and Governance reaching out to more than 200,000 conflict and drought affected people.
This is a senior management position responsible for overseeing all the health programming in Somalia, that is, primary healthcare, emergency health, nutrition, community health including the integrated management of childhood illnesses (iCCM), and health system strengthening, in close collaboration with the Deputy Director of Programs, the Senior Health and Nutrition Coordinator (SHNC) will provide leadership, strategic vision and technical support to all aspects of the health and nutrition programs.
The SHNC will contribute to the identification of programmatic priorities, design and direction and entertain active coordination with the clusters, health sector coordination forums, other agencies and existing IRC programs.
In addition, the Senior Health and Nutrition Coordinator will look into integration opportunities with the health program as well as with other IRC programs and ensure that the health and nutrition programs are implemented in accordance with IRC Somalia Strategic Action Plan (SAP) and the Outcome Evidence Frame Work (OEF) and related Theory of Changes (ToCs) international health/Nutrition protocols, guidelines and best practices.
This position reports to the Deputy Director of Programs, while the Senior Primary Healthcare Manager, the Senior Community Health Program Manager, and the Senior Health Manager will report to the Senior Health and Nutrition Coordinator.
The Senior Health and Nutrition Coordinator shall:
Program Strategy, Development & Implementation
·         Lead the development and expansion of the IRC HEALTH and nutrition sector throughout Somalia. This involves conducting periodical quality assessments and researches, development of quality concept notes and proposals and development of new projects and initiatives.
·         Support the development and maintenance of a coherent health and nutrition strategy across IRC’s health/nutrition interventions in Somalia in collaboration with the other IRC programs.
·         Provide technical and management leadership to the IRC health program in Somalia in accordance with best practice and IRC OEF
1.   Provide technical advice including supportive supervision to IRC’s staff working in all health projects;
2.   Ensure robust monitoring systems are in place and that reviews are undertaken periodically;
3.   Adapt and develop where necessary functional health systems including health information, drug management, infection control and referral systems.
·         Contribute actively to the development, revision, monitoring and implementation of the IRC Somalia Country Strategy and the development of detailed sector strategy.
·         Lead the rollout and alignment of the OEF into existing sector strategies and programs
·         Ensure health and nutrition proposals are designed in accordance with the Country SAP and OEF
·         Coordinate the development of proposals and budgets for new projects and extensions of projects in conjunction with the other Technical Coordinators, Senior
·         Health Managers and the DDP:
1.   Overall responsibility for effective and efficient management of project implementation consistent with the project management cycle, program objectives, activities and indicators;
2.   Ensure that health/nutrition interventions adhere to donor agreements and IRC’s core policy documents, the IRC 2020 strategy, IRC’s Health Unit policies and guidelines (OEF, Minimum and Core indicators, HIV strategy etc.);
3.   Ensure progress reports are completed in accordance with deadlines / compliance requirements and lessons learned are documented for internal use by IRC technical and program staff;
·         Design health programming strategy for emergency response, resilience building and reducing risk to future potential disasters.
·         Look into integration opportunities within the health and nutrition program as well as with other IRC programs in collaboration with Senior Health Managers, other relevant program coordinators and the DDP.
·         Contribute to updates of the IRC Somalia Safety and Security Management as appropriate.
Representation, Coordination and Advocacy
·         Develop and maintain effective coordination and long-term relationships with health partners, representing IRC positions, promoting long-term strategy and resolving problems/conflicts.
·         Represent IRC in external coordination meetings with UN/ NGOs, donors, partners and government in Nairobi & in the field.
·         Develop and maintain internal and external relationships, and network to promote program linkages. This would include working with the IRC technical unit support staff, participation in the health and nutrition Working Group and sector coordination meetings to share strategies/lessons learned with staff of other agencies, providing information to UN-OCHA and other IASC bodies to contribute to national coordination efforts and communication on program developments with local/ regional authorities.
·         Actively liaise with WHO, the Ministry of Health, the NGO Health Forum and the Health cluster to ensure harmonized and proactive programming.
·         Generate health and nutrition data to be used by the senior country management team and health/nutrition clusters and other relevant staff to influence donor policies with the purpose of generating more funding;
·         Build good relationships with authorities, partners, international and national organizations, authorities in the region and the country
·         Keep the local authorities and other project stakeholders well informed of the progress of the program.
·         Be the donor liaison on health technical issues for the Somalia country program.
Financial management
·         Lead the development of realistic budgets for the program both in the short-term and the long-term and identify the areas which require fundraising.
·         Effectively manage program budget and staff. This includes among others, regular monitoring of the program finance to avoid major under-spending or over-spending using budget versus achievement analysis system (BvA); updating and sharing salary mapping templates; and maintaining monthly and quarterly spending levels as per the plans;
·         Ensure that program activities are not disrupted by lack of cash and that the processes of cash flow forecasts and cash transfers from Nairobi to the field are smooth.
Program monitoring (M&E)
·         Lead the process of development of M&E systems and impact assessment for the health and nutrition sector in IRC Somalia. This includes the development of the sector M&E framework in line with the IRC Somalia country strategy and health sector strategy; development of specific M&E systems for each grant; submission of timely monthly and quarterly grant reports; weekly updates; and establishment of baseline data through surveys and other relevant mechanisms; and documentation and sharing of case studies within the organization.
·         Monitor program implementation against work plans and overall project objectives, documenting progress and achievements, providing analysis based on monitoring and evaluation activities and adapt program strategy and implementation accordingly.
·         Develop a monitoring and evaluation mechanism for quality control of health interventions.
·         Ensure that all project activities are implemented in a timely manner and all related objectives achieved.
Program quality and impact evaluation
·         Take an active and hands on role in assessing impact and changing trends, advising on appropriate interventions and implementation where necessary and regularly review these against forecasts and action plans to enable integrated planning
·         Responsible for developing clear exit strategies from the current emergency program ensuring that it links into recovery and longer-term HEALTHs programming.
·         Learn the new impact evaluation methodologies and consider the application of these methodologies in health and nutrition programs and projects.
·         Develop a monitoring and evaluation mechanism for quality control of environmental health interventions
Human Resources Management
·         Review staff JDs, set performance objectives of your direct reportees and conduct formal and informal performance evaluations.
·         Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
·         Discuss job expectations and set objectives for direct reports, and provide appropriate and timely feedback regarding performance, including timely implementation of the annual staff performance management system.
·         Clearly define the training needs of direct reports and ensure they are able to access training and professional development resources appropriate to their skill gaps/needs.
·         Work with the Senior Primary Healthcare Program Manager, the Senior Community Health Manager and the Senior Health Manager to establish development plans for their teams and ensure they are able to access training and professional development opportunities.
Position Reports to: Deputy Director of Programs
Position directly supervises: Senior Primary Healthcare Program Manager, Senior Reproductive and Community Health Program Manager; Nutrition Manger
Indirect Reporting: n/a
Other Internal and/or external contacts:
·         HQ based IRC Technical Advisors
·         Field Coordinator/Manager
·         Other Sector/Program Coordinators
·         Program Managers

·         Somalia Health Cluster and Health Sector Coordination Forum
·         Relevant other stakeholders e.g. health actors, UN bodies, local and national authorities
·         Medical Doctor, Master in Public Health required
·         Minimum of 7 years professional experience in management of health/nutrition programming in emergency and development settings
·         Strong program/technical and budget management skills, planning, reporting, monitoring and evaluation skills
·         Strong written and oral communication skills, effective in representation and liaison with external parties
·         INGO experience required
·         Proposal writing acumen and experience
·         Must be capable of applying their skills and knowledge in a range of capacities, including direct implementation, advisory functions, training and the transfer of technical knowledge and management skills to others
·         Interpersonal qualities: Works well in and promotes teamwork, comfortable in a multicultural environment, flexible and able to handle pressure with professional grace
·         Fluent in spoken and written English
How to Apply
CLICK HERE to apply online

Job Title: Grants & Budgets Manager
Sector: Grants
Employment Category:Fixed Term
Employment Type: Full-Time
Location: Kenya – Nairobi (Somalia CP)
BACKGROUND: The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict.
The IRC has worked for over seven decades and today is involved in over 25 conflict zones in the world. We address both the immediate, life saving needs of conflict-affected people in an emergency and the reconstruction needs in post conflict societies.
The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. The IRC is an international agency with offices in London, New York, and Geneva.
For the last nine years, the IRC has helped Somali populations address their basic humanitarian needs, while simultaneously supporting localized longer term opportunities.
With a strong footprint in South Gaalkacyo (since 2007), Mogadishu (since 2011), Garowe (since 2012), and Dhusamareb (since 2015), the IRC has developed a solid humanitarian portfolio in the field of health, women’s protection and empowerment, water, hygiene and sanitation, and economic empowerment. In addition, the IRC piloted a local governance program in Puntland as a way to bridge local participation and community development.
This position will provide high level grant and budget management for the IRC Somalia Grants Unit. The IRC Somalia Grants Unit acts as the formal coordination point between IRC departments, including programs, operations, finance and global headquarters.
Within this Grant Unit, the Grants and Budgets Manager will primarily oversee the budget management of the IRC Somalia portfolio and support the Grants Coordinator with program cycle management.
This includes leading standard grant specific meetings, reporting, and budget monitoring, as well as, implementing partner communications. Organization, flexibility, leadership and initiative are all key attributes to this position as it often involves independently solving unique issues as they occur while managing competing deadlines.
·         Work closely with the finance team to maintain, update and develop budgeting and expenditure planning tools to ensure efficient planning and spending
·         Monitor the program budgets and expenditure in the IRC BVA system
·         Assist in realignment exercises as needed
·         Conduct review of budgeting and actual expenditures and develop guidelines to better estimate expenditures during budgeting
·         Consolidating budget inputs and linking to the donor format for onward review by the Grants Coordinator, Finance Controller and Regional Finance Controller.
Program Cycle Management:
·         Manage donor reporting program cycle management schedules, and lead all program cycle management meeting including Grant Opening/Closing meetings,
·         Budget v. Actual meetings, etc. and conduct follow up
·         Support the Grants Coordinator to develop, roll out and maintain program tracking tools to ensure all sector indicators report monthly progress, and identify and share gaps with project coordinators
·         Monitor grant-specific spending by budget holder
·         Create grants management documents for new grants
·         Create and manage M&E schedule and compliance overview for each grant
·         Lead reporting process, coordinating with in-country staff for updates and HQ for approvals before submission to the donor.
·         Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports)
·         Support the coordination of proposal development, working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation manager, and the Regional Unit.
·         Review budgets, write budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed.
·         Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC Program Framework principles and are donor compliant
·         Participate in all internal program strategy meetings with senior management team
·         Support the realization of key grants-related milestones and activities within the Somalia Strategic Action Plan.
Donor Compliance:
·         Ensure that grants are implemented in compliance with IRC and relevant donor regulations
·         Maintain and update all hard- and soft-copy grant files related to proposals.
·         Ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting.
Training and capacity building:
·         Create staff training curriculums and presentations for reporting, BvAs and compliance
·         Offer training and capacity building to all IRC and local partners staff on program reporting and IRC program specific documents
·         Ensure that all staff are aware of and integrate the IRC outcomes and evidence framework into all programs
·         Keep informed on monitoring and evaluation techniques and support tools which can be shared with program staff.
·         Act as point of contact for New York and UK offices, ensuring HQ staff are kept abreast of important issues affecting the country program’s portfolio.
Additional responsibilities as needed
Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
·         Bachelor’s Degree in a relevant field (Project Management, Development, Finance, Accounting, Budgeting) with strong record of academic performance
·         At least 2 years of international NGO experience in the Africa region
·         Demonstrated experience in grants management, fund management, auditing or program development and budget management
·         Advanced knowledge of working and budgeting in Excel
·         Working knowledge of USG (USAID/OFDA), European (ECHO,EU,SIDA SV), DFID and UN donor regulations, procedures and compliance requirements
·         Professional report writing experience for major donors, including: ECHO, EU, SIDA,USAID/OFDA, UNICEF, UNHCR, SV and private funders.
·         In-depth understanding of grants management procedures the grants cycle, procurement and financial best practices is a strong advantage
·         Fluent in English, preferably conversational in a second UN language
·         Knowledge of the Somali language and context is a strong advantage, but not required
·         Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment.
·         Good communicator with strong organizational, time management and analytical skills
·         Excellent computer skills and competency in Word, Excel and PowerPoint;
·         Excellent organizational skills and ability to determine priorities and meet multiple deadlines
·         Willingness to travel to Somalia
·         International allowances are not available for this position
How to Apply
CLICK HERE to apply online

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