Job Vacancy: Program
Coordinator – Shujaaz
Well Told Story is looking to hire a project coordinator to coordinate the delivery of all their Shujaaz programs in Kenya.
Key Responsibilities
Well Told Story is looking to hire a project coordinator to coordinate the delivery of all their Shujaaz programs in Kenya.
This is an exciting role for someone
who wants to pursue a career in project management and desires to work with a
dynamic, energetic and creative team.
Well Told Story produces the award-winning
media communications channel Shujaaz. Shujaaz inspires and motivates millions
of young Kenyans to take action to improve their lives and engage with urgent
practical issues that shape their future.
·
Provide administrative support to the
‘Head of Programming’, to ensure timely and efficient delivery of multi-million
$ youth programmes across all of Shujaaz media platforms
·
Create detailed, effective work-plans
for each contract and ensure they are updated consistently
·
Work closely with program teams to
ensure activities take place as per the work-plans
·
Prepare for donor visits by
organizing logistics and creating materials / presentations
·
Regularly update the Program Teams
and the Head of Departments on progress against activity plans
·
Regularly problem-solve and
re-strategize around issues arising
·
Support the ‘Head of Programs’ on
report writing, content gathering, data-base management
·
Represent WTS externally including in
government meetings as required
Internal Communications
·
Ensure all relevant departments /
staff are appraised on client/contract/grant matters and obligations
·
Extract relevant information from
partner correspondence and communicate with relevant teams accordingly
·
Follow up on actions raised by
partners at meetings with relevant staff
·
Ensure actions are taken by relevant
teams for timely feedback to client
·
Maintain up to date databases for all
project schedules, deliverables/milestones
Education: Educated to Degree level (graduate degree preferable).
Experience
·
You have strong organizing and
administrative skills
·
You are confident using excel and
other database tools
·
You must have good interpersonal
skills and excellent at client-facing interactions
·
PMP/PRINCE II certification is an
added advantage
Skills
·
Exceptionally organised
·
Pay great attention to detail
·
Meticulous
·
Self-motivated & disciplined
Job
Vacancy: Project Assistant – Shujaaz
Well Told Story produces the
award-winning media communications channel Shujaaz. Shujaaz inspires and
motivates millions of young Kenyans to take action to improve their lives and
engage with urgent practical issues that shape their future.
Among other forms of media, Shujaaz
publishes a comic magazine which is distributed by a network of 3000+ young
people who own and operate small businesses all over the country. We call these
distributors SuperFans.
Currently Shujaaz, in partnership
with two other organizations, is implementing a special project that seeks to
provide free reproductive health services to girls. This project is being
implemented through the network of SuperFans who create awareness and mobilize
girls to take up the services on offer.
To assist the team that is working on
this project Shujaaz is looking to hire a Project Assistant to attend to a
selected range of tasks.
This job will run for one (1) year
with its extension subject to continuation of the project.
Key
Responsibilities:
Super Fan Recruitment and Relations
·
Identify and recruit SuperFans for
the In Their Hands (ITH) Project from an existing pool of fans.
·
Keep the recruited SuperFans engaged
and well informed on the project.
Communication
·
Make and receive all ITH SuperFan
related phone calls and handle the SMS traffic
·
Run all ITH WhatsApp groups
·
Share relevant information with the
rest of the team in time for action
Field Work
·
Organize for and attend all SuperFan
field work related to the project as may be required.
·
With support of the relevant project
manager, coordinate with corresponding members of the team in planning shared
events
·
Liaise with Shujaaz team members to
ensure field work and other activities do not conflict with regular comic
distribution and other activities
Education
·
A degree or diploma in social
sciences
·
Any customer care or communication
training is an added advantage
Experience
·
At least 2 years’ experience in
customer care, a busy reception area or a call centre
Skills
·
Very high proficiency in the use of
MS Office Excel and other MS Office applications
·
Good interpersonal skills and
excellent customer interactions
·
Exceptionally organised
·
Ability to pay great attention to
detail
·
Self-motivated & disciplined
Please apply only if you fulfil the
stated criteria to jobs@wts.co.ke with a cover letter saying why you feel you
are a suitable candidate and an updated CV.
Please title your email Project
Assistant.
The deadline for applications is 30th
March 2018.
Due to the high volume of
applications received, only shortlisted candidates will be contacted.