Driver
Organization: Adeso – African Development Solutions, www.adesoafrica.org
Starting Date: Immediately
Specific Roles And Responsibilities
Skills And Qualifications
Specific Roles And Responsibilities
Skills And Qualifications
Organization: Adeso – African Development Solutions, www.adesoafrica.org
Position Title: Driver (One (1)
Position Based in Nairobi, Kenya)
Reporting To: Senior Operations
Officer
Working With: Field and Nairobi Staff
Program/Duty Station: Nairobi, Kenya
Duration: One (1) Year
Adeso, formally known as Horn Relief,
is an expanding and vibrant African based international development and
humanitarian organization. At Adeso, we work with African communities who are
yet to realize their full potential; working inside these communities to create
environments in which Africans can thrive.
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming. We work to prevent and overcome situations that
adversely affect community well-being by: reinvigorating the economy,
developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have
strengthened rural livelihoods through environmental awareness, training,
technology transfer and innovative humanitarian projects in pursuit of a peaceful,
self-reliant, and greener future. Currently, Adeso has programs in Somalia,
Kenya and South Sudan. Our current donor portfolio includes the European
Commission, USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among
others.
Adeso is an exciting and dynamic
organization experiencing managed rapid growth. It offers sound employment
conditions with opportunities for personal growth and development.
Mastercard International
MasterCard International was
established in 1966 as a cooperative of US banks in order to create the basic
infrastructure and governance to allow bank credit cards to be issued by
individual banks with limited geographical reach but be accepted by merchants
nationally and eventually globally.
The MasterCard Labs for Financial
Inclusion is the seventh in a series of MasterCard Innovation Hubs and it is
also the first Lab in Africa and the first to focus exclusively on financial
inclusion. With the support of the Bill and Melinda Gates Foundation, the Lab
seeks to impact more than 100 million people by bringing together MasterCard’s
innovation and global financial inclusion capabilities under one roof,
combining these with local expertise and insight.
The iHub, founded in 2010, is a
globally-recognized organization that is deeply steeped in the local tech
innovation culture. The iHub has been both the main catalyst for regional tech
acceleration and a role model for tech hubs across emerging markets.
They serve the tech community, by
connecting organizations and people, building market relevant solutions and
being ahead of the curve of innovation. Since its founding iHub has supported
the creation of more than 100 start-ups, employed more than 1,000+ individuals,
and reached more than 200,000 people through communications outreach.
IHub strives to become the best
African support system for ICT-focused tech entrepreneurs and individuals who
aspire to tackle large-scale challenges by creating an environment of trust and
experimentation that facilitates the growth of entrepreneurs and their
companies with the acknowledgement that this is only possible with strong
partnerships. IHub ensures it uses a culture of inclusivity to include those
traditionally left out in society.
The three agencies for the AIM
Consortium or the DEPP Lab Consortium. The AIM Consortium has a combination of
more than 50 years’ experience connecting organizations and people, building
market relevant solutions and being ahead of the curve of innovation. Community
connectedness is one of the Lab’s key advantages.
We are able to convene a community
around the issues of disaster, emergency preparedness and innovation. We
continuously invigorate a vibrant community of innovators and entrepreneurs
able to build globally competitive companies, while solving the myriad of
problems present in Africa and across the developing world.
We develop people by providing an
environment that allows them to visibly grow in their technical and
non-technical skills, and critically, act as a connector, allowing world
captains in business and technology to meet with aspiring entrepreneurs fresh
from high school.
DEPP LAB Project
The DEPP Lab project is a twenty-two
(22) months project being implemented by the AIM-DEPP Lab Consortium whose
objective is to increase preparedness and resilience of disaster-prone
communities in Garissa and Marsabit counties of Kenya by drawing on their deep
knowledge of pastoralist communities.
The Consortium will undertake
activities to meet the objective by utilizing the Consortium members’ in house
experience in managing labs and proven innovation methodology. The project will
build up communities’ capacities to identify and evaluate the risks related to
natural disasters and innovative mitigation measures to address these gaps.
The Consortium will identify and
reinforce existing disaster coping mechanisms and refine new contingency
measures emerging from the target communities. The Consortium will also ensure
participation of rural communities at the village level rather than focus on
urban issues, as an innovation labs need to.
Position Summary
Under the direct supervision of the
Senior Operations Officer, the Driver will be responsible for supporting all
logistics processes, including purchasing, warehousing, communications and
transport, as well as the related administrative procedures, for Adeso
operations.
Position Purpose
·
To carry out the necessary daily and
weekly check-ups as specified in program transport or vehicle policy.
·
To provide day-to-day logistics and
administrative support such as supporting finance on banking matters,
photocopying, filing and other related activities, as may be required.
·
To ensure correct loading of the
vehicle, considering the maximum loading capacity, proper distribution and
securing of the load.
·
To undertake general finance related
duties and assist the Logistics team in the processing of payment
Specific Roles And Responsibilities
·
To support staff movements as may be
required and in close liaison with the Senior Operations Officer and to manage
movement schedules.
·
To run errands including collection
and delivery of mail, official documents, visas, etc.
·
To keep the vehicle assigned to
him/her clean and road-worthy.
·
To refuel the vehicle whenever
necessary or when the level gets below half of the tank capacity.
·
To ensure the safe parking, whenever
possible in an Adeso compound, of the vehicle at night, during breaks and when
it is not in use.
·
To verify the presence at all time in
the car of the vehicle log book, discharge of responsibility forms, the tools
and spare parts as mentioned and signed for by him/her in the log book, a
complete first aid kit and spare tires in good condition.
·
To ensure that H&S standards
relating to transport and vehicle management are adhered to at all times.
Logistics Support
·
To support the Logistics team with
obtaining the quotations and other related documentation.
·
To undertaking program related duties
such as organizing workshops, booking workshop venues, booking staff
accommodation, etc. in line with Adeso financial and logistics procedures,
H&S Standards and values to cost-effectiveness.
·
To carry out logistics duties
relating to stores, loading and offloading of the vehicle considering the
maximum capacity, distribution, etc.
·
To provide timely information of
vehicle maintenance and to ensure that repairs are done on time at all times;
carry out routine checks of oil, water and battery fluids and to ensure that
vehicles are road worthy and mechanically sound.
·
To ensure that all the necessary
documents are available and up to date in the vehicle (insurance, Adeso
Vehicle log Book, tool kit, spare
parts, spare tires, first aid kit and fire extinguisher)
To be aware of radio procedures and
operations.
·
To be aware at all times of the
security guidelines for the related journey.
·
To ensure that vehicles are prepared
for all official journeys. To conform to Adeso’s safety guidelines when driving
vehicles.
·
Before any journey is undertaken to
ensure that all persons aboard the vehicle understand the radio operations and
understand the security guidelines for the related journey.
·
Is responsible for the H&S of the
passengers and ensure that seat belts are used at all times.
·
To adhere to Adeso’s rules and
regulations governing the management of fleets (report any misuse, accident
and/or damage involving Adeso vehicles; drive at Adeso speed limit of 80
Km/Hour and drive with consideration for safety of passengers; correctly
maintain the vehicle with details of each journey; refuel the vehicle whenever
it is necessary, or when the level gets below half tank; keep vehicle assigned
to him/her clean and road worthy; parking the vehicle in secure and safe places
at all times).
Mechanical
·
To immediately report any technical
failure or damage and need for maintenance to the appropriate member of staff,
and to note details in the vehicle log book.
·
To keep track of the scheduled
service time of the vehicle, in order to make sure that servicing is performed
in time.
·
To accurately fill in the vehicle log
book after performing service checks and/or repair activities to the vehicles.
·
To understand the correct way in
operating the vehicle winch.
Skills And Qualifications
·
A valid Kenyan driving license.
·
Knowledge of road safety and car
maintenance.
·
Ability to drive a range of vehicles
and having related valid and clean driving permit.
·
At least five (5) years of experience
as a professional driver.
·
Knowledge of basic mechanics and
workings of vehicles.
·
Good communication skills and
organizational skills.
·
Ability to represent Adeso to
visitors and knowledge of Adeso and its work.
·
Ability to manage own time and
oversee basic processes.
·
Ability to work as part of the team
Other
·
Commitment to Adeso’s philosophy,
aims and policies (especially gender relations).
·
Uphold Adeso Values at all times.
·
Robust energy and interpersonal
skills at high level.
·
Working at community level and with
NGOs.
·
Proactive and risk mitigation drive.
·
Self-confidence, maturity and ability
to co-operate with a wide variety of people.
·
Ability to work on own initiative,
under pressure and to meet deadlines.
·
Personal commitment to working as
reliable, honest, and trustworthy member of a team.
·
Enthusiasm for good working practices
and ability to analyze and improve systems.
·
Tact/diplomacy.
·
Ability to work effectively in a
culturally diverse organization.
·
Able to travel away from Nairobi for
periods of 1-2 weeks.
·
Willingness to travel and able to
cope with difficult conditions.
Office Receptionist
Adeso, formerly known as Horn Relief,
is an expanding and vibrant African based international development and
humanitarian organization. At Adeso, we work with African communities who are
yet to realize their full potential; working inside these communities to create
environments in which Africans can thrive.
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming. We work to prevent and overcome situations that
adversely affect community well-being by: reinvigorating the economy,
developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have
strengthened rural livelihoods through environmental awareness, training,
technology transfer and innovative humanitarian projects in pursuit of a
peaceful, self-reliant, and greener future.
Adeso is an exciting and dynamic
organization experiencing managed rapid growth. It offers sound employment
conditions with opportunities for personal growth and development.
Specific Roles And Responsibilities
·
Front office /Reception management
including guiding and welcoming visitors, answering calls, responding to
enquiries, taking/relaying messages etc.
·
Ensure that office supplies are
ordered and stocks updated in a timely manner in liaison with the Office
Manager.
·
Ensure that the office runs smoothly,
specifically overseeing the management of stationery supplies in liaison with
the Office Manager.
·
Maintain and update on a monthly
bases an in-out inventory of all stationary supplies once delivered to the
office.
·
Oversee the ordering and management
of the kitchen supplies.
·
Maintain and update on a monthly
bases an in-out inventory of all kitchen supplies once delivered to the office.
·
Tracking movement of documents in and
out of the organization through the management of a register logbook.
·
Process and manage the payments for
Operations/Logistics department as required.
·
Perform general clerical duties to
include but not limited to: photocopying, faxing, mailing and filing.
·
Assist in preparation for meetings
and management of the meeting and conference facilities at Adeso HQ.
·
Manage meeting and other arrangements
for staff as and when required.
·
Any other duties as assigned.
Skills And Qualifications
·
Diploma in Administration/Office
Management /Front Office Management/Logistics or any other relevant diploma
preferred.
·
At least two (2) years’ experience in
front office work required.
·
Experience handling petty cash
required.
·
Work experience with an NGO required.
·
Good understanding of logistics
required.
·
Experience in customer service skills
related to suppliers required.
·
Ability to manage several tasks
simultaneously, be flexible and be willing to assume a range of unanticipated
assignments.
·
Strong communication skills and
ability to work independently as part of a team.
·
Experience working in a multicultural
organization required.
·
Professional and friendly
communication style, with the ability to field calls from a diverse group.
·
Excellent attention to detail.
How to Apply:
This is a challenging opportunity for
a dedicated and highly motivated professional. If you would like to join this
dynamic team, please submit your application to jobs@adesoafrica.org, quoting “Office Receptionist” in the email subject
matter, by 13th March, 2018.
Each application should be addressed
to the Regional Human Resources Manager and include the following:
An updated CV; and
An application letter which should
include remuneration requirements and contact information for three
work-related referees.
Applications not including all of the
above information will not be reviewed. Only short-listed candidates will be
contacted. Adeso is an equal opportunity employer.