The Kenya Institute of Management is the hub
of management and leadership excellence providing the highest quality
professional and institutional development programs for greater growth and
expanded opportunities. Our mission is to steer and champion excellence,
integrity and competitiveness in individuals and organizations throughout
Africa and beyond. We achieve this through our service/product portfolio
including: Membership Development Programs, Professional Diploma in Management
and Certifications, Executive Short Courses, Management Consultancy, Research
Solutions, Entrepreneurship and Business Skills Training, Business Advisory
Services , Business Excellence and Recognition Awards (OPI/COYA/SMOYA) and
Management Magazine.
Responsibilities
Key
Qualifications and experience
Responsibilities
Qualification
Responsibilities
Qualification
Responsibilities
Qualification
Responsibilities
Qualification
Responsibilities
Qualification
Responsibilities
Qualification
Main Responsibilities Of The Jobs
Knowledge, Skills And Experience
Responsibilities
Qualification
Driver
Location: Nairobi
Job Description Position:
This position will be responsible for
providing efficient and effective driving and clerical support services to help
achieve the overall objective of the Institute.
Responsibilities
· Drive the attached vehicle safely and comfortably and must
exercise defensive driving for the safety of KIM staff and all authorised
persons.
· Observe and enforce security of vehicles attached to you,
securing vehicle keys and ascertain that they are safe, clean and are
mechanically fit for use all the time.
· Conduct routine check-up of the vehicle engine oil, break
functions, water, light and ensure that all documents such as Vehicle insurance
and NTSA are well updated.
· Monitor expiration and renewal of driving license without
causing any inconvenience
· Collect and deliver institutes documents as directed by
the supervisor
· Liaise with the supervisor in monitoring and issuance and
safety of institute office keys
· Compile monthly report on your work progress such as fuel
report, car hires and taxis and mails reports.
· Complete various forms and records including updating
route sheets, maintenance sheet, field trip forms, incident and accident
reports etc
· Ensure renewal of city council permits for the offices and
parking on time
Key
Qualifications and experience
The successful candidate for the above
position must have
· at five years’ experience
· Kenya Certificate of Secondary Education (KCSE)
· Valid Driving License Class BCE.
Procurement
Officer
Location: Nairobi
Job
Purpose
This position is responsible for the
management of procurement services of goods, services and works for the
Institute as per the Institute’s procurement policies and procedures.
Responsibilities
·
Provide
leadership in the automation of procurement process in Enterprise Resource
Planning (ERP) in liaison with ICT department.
·
Ensure
adherence to procurement procedures and standards through creating awareness to
the users on the processes to be followed.
·
Ensure
availability of quality goods and services ordered and prompt delivery of the
same to the user through timely processing of the requisitions placed.
·
Manage an
efficient supply base through open tendering and prequalification process for
all goods & services used by the institute.
·
Secretary
to the procurement committee which oversees the large procurement for the
institute.
·
Ensure cost
rationalization by carrying out price surveys to determine price trends to help
suppliers’ appraisal.
·
Manage
supplier relationships through maintaining good communication and timely
processing of payments for mutual benefit of the institute and the suppliers.
·
Production
of management reports to inform the management on decision making.
·
Supervise
and train staff in the department to enhance work efficiency.
·
Advise the
management on internal control to be applied in procurement to enhance
efficiency.
Qualification
·
Minimum
level of academic qualification, skills and knowledge required to perform
effectively in the role:
·
Bachelor’s
Degree in Business Management, Commerce or any other related field.
·
Minimum
level of personal and professional experience required to perform effectively
in the role:
·
Be a member
a of Kenya Institute of Management or Charted Institute of Purchasing and
Suppliers
·
Three(3)
years of relevant experience
Finance
Officer
Location: Nairobi
Job
Purpose
Deputise the head of finance and admin to
oversee accounts receivable management creditors management, taxation, treasury
management and ensure compliance of finance statutory (maintaining internal
control systems)
Responsibilities
·
Management
of credit control function to ensure the revenues are well captured in the
system to manage cash flow.
·
Management
of creditors to ensure that payments are done in a timely manner.
·
Ensure
proper management of funds through preparation of monthly and weekly forecasts
to maintain the institute’s sound liquidity and reputation.
·
Supervise
bank reconciliations to ensure data is properly captured and all transactions
are in order.
·
Management
of fixed assets, policies and procedures to ensure employees have a conducive
working environment and customer satisfaction. They can also be used as
collateral in case the institute requires extra funding.
·
Carry out
project related financial planning to ensure well utilisation of funds.
·
Train and
develop departmental staff in liaison with Human Resource through carrying out
a training needs assessment to enhance their skills and competence.
·
Deal with
external customers such as auditors, banks, service providers and supplier to
ensure compliance and seamless information flow.
·
Ensure all
insurance policies are in place to safeguard assets and staff of the institute.
·
Supervise
proper book keeping and filing to ensure all transactions are captured well.
·
Tax
planning and management for compliance with the regulator to avoid penalties.
Qualification
·
Bachelor’s
degree from a recognised institution
·
Minimum
level of personal and professional experience required to perform effectively
in the role:
·
Be a CPA
finalist and a Member of ICPAK
·
Minimum
months or years of experience required to have to be appointed to the position
: Five (5) years’ of relevant experience
Key
Performance Indicators
·
Timely
Financial Reporting
·
Internal
Financial controls in place
·
Financial
policies in place
·
Timely
preparation and review of Institution Budget
·
Cost
efficiency
Behavioral
·
Models
experimentation and learning from trying new approaches.
·
Leverages
on the strength of other to accomplish the set objectives.
·
Monitors
clients’ satisfaction and makes/recommends changes to work processes or systems
to improve results.
·
Empowers
the team to be effective and champions continuous improvement.
Human
Resource Assistant
Location: Nairobi
Job
Purpose
This position is responsible for coordinating
overall administration of the department which a conducive working environment,
data management, leave management and general cleanliness of the office.
Responsibilities
·
Assist in
data management and profiling by entering and updating employment and
status-change data including appointments, probation, promotions, transfers,
separations, confirmation dates, end of contracts and staffing changes for all
the months and preparation of related periodic reports.
·
Manage all
types of leave i.e. study, annual, paternity and compassionate for the entire
institution including the branches, leave schedules and leave administration
for all staff.
·
Supervise
the tea and outsourced cleaning personnel to create a conducive working
environment for the staff.
·
Provide
general clerical and administrative support to the Human Resources Division;
compose and type letters, memoranda, and other correspondence related to
assigned human resources programs and activities; prepare a variety of reports
including technical reports and status reports pertaining to human resource
management program.
·
Assist in
ensuring that all staff have up to date Job Descriptions and their files are
neat and tidy, up to date and properly kept in safe custody.
·
Perform a
variety of general office support duties; make copies; maintain calendar of
activities, meetings, and various events for assigned staff; process mail
including receiving, sorting, time-stamping, logging, and distributing incoming
and outgoing correspondence and packages and order office supplies.
·
Set up the
board room or any other designated room for Monday Sharing Sessions, interviews
and other HR meetings.
·
Assist in
analyzing staff needs and performance reports include appraisal, training needs
analysis and general performance of employee including PIP.
·
Follow up
with medical providers for KIM employees ensure they are covered and issue them
with medical cards.
·
Process
staff badges for all employees including new employees.
·
Assist in
the development, communication and enforcement of the Institute’s policies,
procedures and code of ethics to govern staff and stakeholders on ethical
practices of the Institute.
Qualification
·
Diploma in
Human Resource from a recognised
·
Member of
IHRM
·
Two(2)years
of relevant work experience
Senior
Officer Examinations Administration & Logistics
Location: Nairobi
Job
Purpose
This position is responsible administration of
standardised exams, marking and release of credible results (CATs, WBA and end
of semester examination) according to the institution policies and procedures.
Responsibilities
·
Select suitably
qualified examiners and suitable marking centres to ensure quality in the
marking of examination.
·
Maintenance
of an appropriate examiner data bank to facilitate timely examination marking
and release of results.
·
Selection
and training of qualified examinations temporary staff to assist in the data
capturing and entry.
·
Establishment
of standard policies, procedures, rules and regulations that govern exam
administration, marking and release of examination results.
·
Manage the
storage and safe custody of examinations material and disposal for reference
purposes and maintain security measures.
·
Ensure
accuracy in the marking process to uphold the quality of the process and
standards of the institution.
·
Timely
management of the examination administration, marking and releasing of results
through rightful scheduling and timetabling.
·
Accurate
and timely processing of payments for the temporary staff and examiners to
avoid over claims and maintain a good relationship.
·
Establishment
of efficient and effective communication channels with examiners and other
stakeholders.
·
Coordination
of the graduation meetings for planning to ensure seamless graduation ceremony.
·
Coordinate
regular training of examinations temporary staff and examiners to keep them up
to date.
·
Coordination
of examination results awards meetings to ensure fairness in awarding of
grades.
Qualification
·
Bachelor’s
degree from a recognised institution
·
Minimum of
4 years’ experience
·
Leadership
skills
·
Communication
skills
·
Interpersonal
skills
Assistant Librarian
Location: Nairobi
Job
Purpose
The job acquire, organize, control and
disseminate relevant and timely information to library users, also performs
technical services involve processing and classifying newly acquired
information materials.
Responsibilities
·
Oversee and
coordinate newly acquired information materials to update the library
collection and meet the needs of the user.
·
Coordinate
the updating of library holding database, shelf list and accession register.
·
Coordinate
weeding of information materials from the library shelves.
·
Participate
in stock taking exercise and preparing of quarterly stock taking reports.
·
Ensure
accuracy of data on KOHA especially when checking out to provide accuracy of
information.
·
Identification
and selection of relevant information materials in regard to the current market
needs.
·
Ensure
security of information materials against loss/theft, mutilation.
·
Conduct e-
resource training, OPAC training and literature search to users.
·
Organize
library materials in shelves and racks for easy access.
Qualification
·
Degree in
Library and Information Science from recognised institution
·
Member of
Kenya Library Association
·
Two(2)
years of relevant work experience
Key
Performance Indicators
·
Library
users abide by the rules and regulations as stipulated in the library policy.
·
The library
is opened to users in good time as per the rules
·
Library
users access and retrieve information with ease.
·
Information
materials are processed on time.
·
Ensure
security of all the information materials in the library.
·
Library
housekeeping practices are adhered to.
Competencies
·
People
Management
·
Knowledge
on Enterprise Resource Planning
·
Record
Keeping
·
Report
writing
·
Marketing
skills
·
Public
Relations
·
Basic
Accounting skills
·
Library
Management
·
Knowledge of
an Integrated Library system(ILS)
·
Knowledge
of Open source Software process and applications
Examinations
Officer & Logistics
Location: Nairobi
Job
Purpose
This position is responsible for the
management of all the examination administrative and logistical
Responsibilities
·
Advice and
provide information regarding to all matters of examination administration and
regulations.
·
Coordinate
and manage examination sites, this includes booking of the marking halls and
arranging access requirement to ensure smooth execution of the marking process.
·
Produce an
accurate candidature schedule.
·
Coordinate
the examiners logistics and ensure they have all the required stationery to
facilitate the marking process.
·
Ensure
secure storage of completed examination scripts and arrange remarking requests
in accordance with awarding examination policy.
·
Coordinate
the examination logistics in preparation of examination sitting from labelling,
packaging of examination to receiving of scripts from exam centres in a timely
manner.
Qualification
·
Bachelor’s
degree from a recognised institution
·
Three(3)
year of relevant work experience
Key
Performance Indicators
·
Exam
results (timely, no errors, reduction of enquiries)
·
Minimal
errors in certificates
·
Accurate
reports
·
Reduced
query response time
Competencies
·
Data
Analytics
·
Knowledge
of Enterprise Resource Planning
·
People
Management skills
·
Computer
literacy
Learning
& Admission Assistant
The job holder is responsible facilitate
student training in Certificates, Diploma and certification courses through
student admission
Main Responsibilities Of The Jobs
·
Facilitate
implementation of the semester timetable to be able to monitor classes and be
able to allocate the class venues.
·
Monitor the
lecturers’ class attendance in liaison of with the class representative and use
of lecturer attendance list to ensure that they attend classes.
·
Maintain a
lecturer’s performance management system through conducting performance
evaluation and communicate the results from to the lecturers.
·
Responsible
for proper utilization of space and control class sizes for conducive learning
environment.
·
Assist in
CATs and Work Based Assignment (WBA) through implementation of the
schedules/timetables for the CATS, Supervising Data Entry of WBA/CAT marks, attending
to student’s problems by liaising with lecturers in relations to CATS/WBA,
Effective management of the WBA/CAT data and receiving CATs and WBA marks from
lecturers.
·
Conduct
student orientation at the beginning of the semester to acquaint on course
offered and the rules and regulations of the school.
·
Conduct
admission of the new students and registration of continuing students for new
semester.
·
Issue of
CATs cards and gate passes to students to be able to monitor fee payment and
clear students for CATs as per the rules and regulations.
·
Receive and
file score sheets for WBAs and CATS from lecturers for data entry
·
Coordinate
the issuance of nominal roles to be able to monitor student’s registration.
·
Process
lectures claims and act as the first point of contacts for the lecturers when
they have queries.
·
Responsible
for coordination of certification courses.
Responsibility
for physical assets
·
Computer
·
Officer
Desk
·
Office
Furniture
·
Telephone
Nature of
Decision Making
·
Operational
Knowledge, Skills And Experience
·
Minimum
level of academic qualification, skills and knowledge required to perform
effectively in the role: Diploma in a relevant field from a recognized
Institution.
·
Minimum
level of personal and professional experience required to perform effectively
in the role: N/A
·
Minimum
months or years of experience required to have to be appointed to the position
: Three (3) years of relevant work experience
Key
Performance Indicators
·
Number of
complaints
·
Number
students
·
Timely
submission of score sheets
Competencies
·
People
Management
·
Knowledge
on Enterprise Resource Planning
·
Knowledge
on Research and Projects
·
Record
Keeping
·
Report
writing
·
Marketing
skills
·
Public
Relations
·
Basic
Accounting skills
·
Human
Resource Policies
·
Computer
Literacy
Behavioral
·
Continuously
seeks new ways of doing things.
·
Gives and
receives feedback from peers or other team members in order to perform the
task.
·
Makes
concrete attempts to add value to client expectation.
·
Find
creative ways to improve client product experience with the institution
·
Actively
pursue own development on relevant knowledge to enhance skills set and
knowledge base.
Learning and
Admission Assistant -Examination
Location: Nairobi
Job
Purpose
This position is responsible to provide
administrative support in the examination department to maintain an efficient
process and smooth running of Examination matters at the branch.
Responsibilities
·
Keep
updated records of exams related issues and filling all exams documents under
the supervision of the Exam manager for future reference
·
Responsible
for safe custody and issue of academic certificates and transcripts for all the
Diploma and Certificate courses.
·
Handle all
exams related enquiries and queries to ensure customer satisfaction.
·
Prepare
notification letters for the needy clients and including sick students for
special consideration.
·
Registration
and clearance of students for exams to ensure compliance to set rules and
regulations
·
Book
transcripts and certificates for students who had postponed or had
supplementary examination or had rectification.
·
Liaise with
exams department for confirmation letters for the students who have made
written applications.
·
Facilitate
replacement of certificates and transcripts as per the existing policies and
regulations.
·
Liaise with
other branches for exam documents for students who have transferred to or from
other branches
Qualification
·
Diploma in
Business Management and Administration
·
Two(2)
years of relevant experience
Key
Performance Indicators
·
Ensure that
the exam data base is well updated.
·
Ensure that
all exams documents are well maintained.
·
Ensure that
students get a quick service at the exams desk.
Competencies
·
People
Management
·
Knowledge
on Enterprise Resource Planning
·
Knowledge
on Research and Projects
·
Record
Keeping
·
Report writing
·
Marketing
skills
·
Public
Relations
·
Basic
Accounting skills
·
Human
Resource Policies
How to
Apply
Interested candidates are advised to visit and
apply at recruitment@kim.ac.ke and copy hr@kim.ac.ke. Send your application to reach us by 28th March, 2018.
In addition please attach a curriculum vitae
that contains details of your qualifications, experience and positions held
relevant to this role. Include your day and evening telephone numbers, email
address, names and address of three professional referees.