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Executive Secretary Job in Nairobi, Kenya

Job Vacancy: Executive Secretary

Job Location: Nairobi
Industry: Retail
Duties and Responsibilities
·         Maintain and efficient work diary for the Country Manager and ensure appointments and meetings are well organized and coordinated and timed
·         Manage and organize meetings for Country Manager and Country Management Team, coordinate availability dates

·         Facilitate and take minutes for Country Management Team and other meetings as instructed and distribute any follow up actions
·         Ensure relevant reports, agenda and other information is provided and communicated to various levels of management
·         Facilitate any external events or conferences as requested by the Country Manager
·         Coordinating documentation to Country Manager’s office requiring signature.
·         Maintained/updated the director’s diary and calendar to ensure appointments and meetings were well organized and coordinated
·         Successfully completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks which facilitated the Managers ability to effectively lead the company.
·         Maintain files related to the Board and all governance issues in conjunction with Director Corporate Services
·         Support responses in writing to any correspondences relating to policy and sensitive matters
·         Manage all travel arrangements (visa, hotel, flights etc.) and ensure Country Manager is fully informed of those plans
·         First point of contact of Country Manager in her absence, assessing priorities and redirecting mail as necessary
·         Promote cooperate image by professionally representing Country Manager internally and externally and consistently exhibiting the attributes of the organization
·         Develop a data base of key contacts
Qualification and Experience
·         Degree in Business Administration, Social Sciences, Human Resource or any related field
·         At least 3 – 5 years’ experience in a busy organization
·         Excellent interpersonal/communication skills – both oral and written
·         Excellent Analytical and organizational skills
·         Proven ability to interpret verbal, written and numerical data
To apply, send your CV and cover letter only to or before close of business 15th March, 2018.
Clearly indicate the position applied for and salary expectation on the subject line
NB: Flexi Personnel does not charge candidates for job placement.

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