Administrative Officer
Location: Nairobi
Job Purpose
Responsibilities
Qualification
Location: Nairobi
The Kenya Institute of Management is the hub
of management and leadership excellence providing the highest quality
professional and institutional development programs for greater growth and
expanded opportunities. Our mission is to steer and champion excellence,
integrity and competitiveness in individuals and organizations throughout
Africa and beyond. We achieve this through our service/product portfolio
including: Membership Development Programs, Professional Diploma in Management
and Certifications, Executive Short Courses, Management Consultancy, Research
Solutions, Entrepreneurship and Business Skills Training, Business Advisory
Services , Business Excellence and Recognition Awards (OPI/COYA/SMOYA) and
Management Magazine.
The purpose of the job is to handle all the
administrative, students welfare and customer care issues relating to the
branch. These include matters to do with cleanliness, security, transport,
maintenance and all other outsourced services.
Responsibilities
·
Responsible
for coordination of general branch administration such as renewal of the branch
licenses, payment of electricity bills, ensure availability of water,
restocking of stationaries and in charge of staff well-being.
·
Conduct
daily inspection of branch assets and oversee general repairs and maintenance.
·
Coordination
of outsourced services such as photocopying, cleaning, courier and security
·
Coordination
of receipt, dispatch and delivery of branch correspondences
·
Act as the
liaison person between the Nairobi Branch with other departments, branches,
stakeholders on all administrative issues
·
Handle
petty cash and sell of KIM exercise books to students and staff at the branch.
·
Ensure
timely and accurate updating of the assets register and maintaining proper
records
·
Ensure
timely requisition of Branch stationeries and allocation to staff
·
Perform
Secretarial duties relating to the office of the Branch Manager and leave Rota
and job rotation management.
·
Ensure that
health and safety is up to the required standards through ensuring that all
·
extinguishers
in the premises are serviced on time and ensure timely renewal of the OSHA
certificate.
·
Coordinate
student welfare activities and preparing calendar activities to be able to
facilitate logistics and attend to students problems by liaising with the
elected student leaders
·
Organize
for career talks to ensure that students are well informed in their pursuit of
their goals.
·
Maintain
Sick Bay for students and give first aid treatment to students.
·
Issue
certificate for professional courses and the computer packages
·
Handle the
customer care service to students and to visitors both internal and external
·
Ensure
proper information is disseminated by ensuring information materials are
availed on time such as putting memos, notices and posters on the notice
boards.
Qualification
·
Bachelor’s
Degree in Business Administration or any other relevant field
·
Three (3)
years of relevant work experience
Key Performance Indicators
·
Efficient
receipt and delivery of mails to all set destinations
·
Clean and
well maintained premises
·
Well
maintained and repaired furniture and equipment’s
·
Efficient
and effective delivery of outsourced services
·
Departmental
filling system being well maintained and updated and documents easily
accessible
·
Optimized
acquisition and custody of the volumes of stationeries required by the division
·
Proper
maintained office equipment and learning environment at all times
·
Ensure
better customer care and services.
·
Well
managed student’s welfare activities.
·
Occupational
Health and safety standards maintained
Competencies
·
People
Management
·
Knowledge
on Enterprise Resource Planning
·
Knowledge
on Research and Projects
·
Record
Keeping
·
Report
writing
·
Marketing
skills
·
Public
Relations
·
Basic
Accounting skills
·
Human
Resource Policies
How to Apply
Interested candidates are advised to visit and
apply at recruitment@kim.ac.ke and
copy hr@kim.ac.ke. Send your application to reach us by 28th March, 2018.
In addition please attach a curriculum vitae
that contains details of your qualifications, experience and positions held
relevant to this role. Include your day and evening telephone numbers, email
address, names and address of three professional referees.