Administrative Assistant
Duma Works is recruiting an Administrative Assistant for our client; a leading retailer of office supplies in Nairobi.
Responsibilities
Requirements
Duma Works is recruiting an Administrative Assistant for our client; a leading retailer of office supplies in Nairobi.
Job brief
We are looking for a responsible
Administrative Assistant to perform a variety of administrative and clerical
tasks. Duties of the Administrative Assistant include providing support to the
managers and employees, assisting in daily office needs and managing the
company’s general administrative activities.
Responsibilities
·
Answer and direct phone calls
·
Organize and schedule appointments
·
Plan meetings and take detailed minutes
·
Write and distribute email, correspondence
memos, letters, faxes and forms
·
Assist in the preparation of regularly
scheduled reports
·
Develop and maintain a filing system
·
Update and maintain office policies and
procedures
·
Order office supplies and research new deals
and suppliers
·
Maintain contact lists
·
Provide general support to visitors
Requirements
·
Proven experience as an administrative
assistant
·
Knowledge of office management systems and
procedures
·
Working knowledge of office equipment, like
printers and fax machines
·
Proficiency in MS Office (MS Excel and MS
PowerPoint, in particular)
·
Excellent time management skills and the
ability to prioritize work
·
Attention to detail and problem solving skills
·
Excellent written and verbal communication
skills
·
Strong organizational skills with the ability
to multi-task
·
High School degree; additional qualification
as an Administrative assistant or Secretary will be a plus
How to Apply
To apply online click here or send your Cover
Letter and detailed CV to apply@jobs.dumaworks.com marking the subject as “3317”, Your Full name &
Phone number e.g. 3317 Barack Obama, +2547xxxxxxxx. If you don’t follow these
instructions, your application will not go through.
Deadline for receiving applications: Monday,
02 April 2018
N.B.
* You will receive a confirmation email and an
alert to take a basic screening test over SMS or online. The email with the
test may not arrive immediately. Please be patient. The email/SMS test will
typically be 5-8 questions to help us understand your background. Regular SMS
rates apply to the test.
If you apply and don’t meet these minimum
qualifications, we will not be able to move forward with you application.