University Secretary/ Legal Officer
REF: PU/ADV/32/2/2018
Requirements
REF: PU/ADV/32/2/2018
Pwani University a Premier University
at the Coast situated in the beautiful scenic tourist resort town of Kilifi is
an equal opportunity employer. The University’s Mission is to generate,
disseminate and apply knowledge while sustaining excellence in teaching,
learning and research by molding students to international standards,
encouraging and supporting members of staff to undertake research and to
providing quality services to our customers.
REF: PU/ADV/24/2/2018
Requirements
·
Appointment to this position is
either on permanent and pensionable terms or on a three (3) year renewable
performance based contract, depending on age, citizenship or any other reason.
·
Applicants must have Bachelor’s
Degree in law, or any other equivalent qualifications from a recognized
University.
·
Applicants with a Masters Degree in
Law or Business Administrating will be an added advantage.
Other Requirements
·
Applicants should obtain clearance
from the Higher Education Loans Board (HELB), Ethics and Anti-Corruption
Commission (EACC), Kenya Revenue Authority, Credit Reference Bureau (CRB) and a
valid certificate of Good Conduct from the Kenya National Police Service.
·
Have high ethical standards,
integrity, accountability and professionalism and good stewardship and comply
with the requirements of Chapter six of the Kenya Constitution
·
The Applicant must have at least
eight (8) years cumulative relevant working experience (post qualification
experience) with at least three
·
(3) years experience as a practicing
Company Secretary ( or equivalent position) in a law firm or other corporate
body.
·
Be an Advocate of the High Court.
·
Be a Certified Public Secretary and
should be a member of ICPSK with a valid practicing license
·
Have proven knowledge of corporate
regulatory and company laws , rules and norms
Skills and knowledge
Interested applicants should
·
Be Computer literate
·
Good Interpersonal
·
Good communication (spoken) and
written
·
Leadership and Managerial skills
·
Organizational and time management
skills with the ability to multitask
·
Be self-driven and flexible
·
Ability to work under pressure
·
Good teamwork, analytical and
problem-solving skills.
In addition the applicants should
show
·
Active involvement in
International/Continental/Regional /National/ Local/Community activities
Responsibilities
The officer will perform the
following duties and responsibilities
·
Promote good governance by working
with the Council (and its committees/boards) and the Vice-Chancellor to
establish and implement good governance practices.
·
Assistance/Support the
Vice-Chancellor by Providing high level legal advice to the Vice-Chancellor
·
Assistance/Support the Chair of
Senate by providing high level governance and legal advice to the Senate Board
·
Advice to Council and Council
Committees and Boards by ensuring that members of Council (and its
committees/boards) are provided with the information necessary for them to
fulfill their responsibilities
·
Management of Council meetings,
agendas and minutes by ensuring timely distribution of notices and agendas of
meetings of the Council, ensures that the agenda papers are prepared and
forwarded to members of Council (and its committees/boards) in accordance with
the Council’s Standing Orders, and ensuring timely preparation, confirmation,
distribution to members and filing of Minutes of meetings of the Council (and
its committees/boards).
·
Coordinate the Induction Program for
new members of Council (and its committees/boards)
·
In consultation with the
Vice-Chancellor coordinate the conduct of Workshops and professional
development activities for members of Council (and its committees/boards)
·
Maintain a register of conflicts of
interests of members of Council (and its committees) and advise the Chair of
Council and Vice Chancellor in respect of any real or potential conflict of
interests arising for members of Council (and its committees)
·
Works closely with the Chancellor and
Vice-Chancellor to maintain strong and productive relationships between Council
and the senior management of the University.
·
Act as the main point of contact
together with Vice-Chancellor for members of Council (and its
committees/boards), including for members wishing to obtain information direct
from officers of the University.
·
Provides guidance to the Council (and
its committees/boards) on their responsibilities under the law (including
obtaining legal advice as required), the Standing Orders and the Rules of the
University to which they are subject and how these should be discharged
·
Has oversight responsibility for the
provision of legal services, including assisting in the protection of the
·
University’s reputation (including
responding to legal challenges) in consultation with the University Lawyer.
·
Oversees the effective discharge of
the University’s statutory and legislative obligations by providing advice on
obligations and compliance in relation to the provider registration and other
such requirements
·
Ensure the smooth operation of
Council committees/boards by providing secretariat support to committees/boards
of the Council.
·
Maintains custody of and controls
over the use of the Common Seal. Maintains a record of the use of the Common
Seal and provides reports to Council.
·
Makes budget submissions to the
Vice-Chancellor to secure adequate resources for the performance of the
Council’s (and its committees/boards) and the Secretariat’s responsibilities
·
Will responsible for maintaining
Council delegations.
·
Will be responsible for publishing,
maintaining and managing amendments to the University Statutes (or
Regulations), By-Laws and Rules
Terms of Service
Benefits for the above position
include a competitive basic salary, house allowance, medical cover for staff
and dependants, life Insurance, opportunities for further development and
training and other regular allowances.
How to Apply
Interested applicants should send
four (4) copies of their application for the position. Applications and
recommendations letters from referees should be addressed to
The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi
Pwani University
P. O Box 195-80108, Kilifi
Applications should include an up to
date CV, giving details of applicants age, marital status, academic and
professional qualifications, work experience, present post and salary, email
address, telephone, names and contacts of three referees who are knowledgeable
about the competence of the applicant, copies of relevant certificates and
testimonials.
Pwani University is an equal
opportunity employer, female candidates and persons living with disabilities
are encouraged to apply.
Persons living with Disabilities
should attach a copy of their National Council for Persons with Disabilities
(NCPWD) registration Card.
Applicants with foreign
qualifications must submit a Certificate of Recognition from the Commission for
University Education.
The deadline for submitting
applications is Tuesday 27th February 2018. Applications received later than
this date will not be considered