Busara Center for Behavioral
Economics
Job Vacancy: Accounts Payable Assistant
Job Vacancy: Accounts Payable Assistant
Kenya
Busara is a behavioral science
research and advisory organization that conducts projects across a wide range
of sectors and disciplines, including financial inclusion, health, and
governance.
In four years, we have grown from
four people in our Nairobi office to over 100 across the region. We are a US
501(c)3 nonprofit with our main operations in Kenya, a new office in Uganda,
and active projects in Tanzania, Nigeria, Ethiopia, and Ghana.
The position holder is generally
responsible for processing invoices and issuing payments. S/he is also expected
to perform related tasks included in this role in line with the overall
objectives of Busara as an organization. Below are the main duties,
responsibilities and skills required for this position.
The position is also responsible for
additional finance and accounting duties within finance department as may be
directed. The ideal person should be a CPA with accounting experience, is a
proactive communicator, and has a high level of attention to detail.
Requirements
·
Plan and perform scheduled payment
runs per established due dates, sorting payments per each platform and
confirming available balances before each payment run
·
Review all payment requests to ensure
they are approved, posted and match invoices against supporting backups
·
Prepare approved and posted invoices
for payment in all platforms used by Busara for processing payments
·
Work closely and liaise with payment
requestors to research and resolve invoice discrepancies and issues whenever
necessary
·
Key in manually or upload all payment
requests into the payment systems, prepare and process electronic transfers and
all other types of payments
·
Monitor accounts to ensure payments
are up to date by applying bills in NetSuite and sending payment remittance
slips to requestors after each AP run
·
Work closely with the account
signatories to have payments approved per set timelines and approvers’ list
·
On regular basis, perform bank
reconciliations in the system or prepare them manually as the case may be
·
Prepare analysis of accounts as may
be requested, process expense reports and maintain the cash float tracker
·
Reconcile accounts payable
transactions, correspond with payment requestors and respond to all inquiries
in a timely fashion
·
Maintain the files for all
organization documents per established system
·
Assist with month end closing
routines as may be required
·
Provide supporting documentation for
audits
·
Any other task that may be assigned
Education and Experience
·
CPA or equivalent
·
1-3 years accounts payable or general
accounting experience in a busy environment
·
Proficient in data entry and
management
·
Good knowledge of accounts payable
·
Good knowledge of general accounting
procedures
·
Good knowledge of relevant accounting
software (Quick Books, NetSuite, other database systems)
Key Competencies
·
Capacity to work with and meet
deadlines
·
Good communication and information
management skills particularly on sharing feedback
·
Able to be self-supervised, organized
and prioritizing tasks
·
Attention to detail and accuracy
·
Trustworthy and confidentiality with
sensitive information
·
Good judgment and proactive
initiatives
·
Problem-solving skills
·
Team work
How to Apply
CLICK HERE to apply online
Job
Vacancy: Accounts Receivable Assistant
Nairobi, Kenya
Reports to: Finance & Accounting Manager
Position
Summary: Busara is a behavioral science
research and advisory organization that conducts projects across a wide range
of sectors and disciplines, including financial inclusion, health, and
governance.
In four years, we have grown from
four people in our Nairobi office to over 100 across the region. We are a US
501(c)3 nonprofit with our main operations in Kenya, a new office in Uganda,
and active projects in Tanzania, Nigeria, Ethiopia, and Ghana.
Busara has dozens of clients across
the private sector, NGO, and academic realms. The Accounts Receivable Assistant
is the primary driver of Busara’s Accounts Receivable function in Kenya, the
US, and any other locations where Busara receives funds.
The Accounts Receivable Assistant is
responsible for keeping up to date records of all pending and paid
disbursements from clients, ensuring that clients are invoiced on time and
reminded of late payments, and ensuring that all payments are received in the
correct account and according to contract, without additional deductions for
foreign exchange or transfer fees.
The position is also responsible for
additional finance and accounting duties within finance department as may be
directed. The ideal person should be a CPA with accounting experience, is a
proactive communicator, and has a high level of attention to detail.
Requirements
·
Maintain an up to date record of all
accounts receivable that is continually accessible to the Senior Accountant and
senior management
·
Continually liaise with the US-based
part time accountant to stay up to date on funds received
·
Process incoming payments in
compliance with Busara’s financial policies and procedures
·
Review all client contracts before
they are sent out
·
Maintain excellent records of all
client contracts and amendments
·
Prepare invoices in line with
Busara’s financial policies and guidelines
·
Update and reconcile the accounts
receivable ledger in the financial management system
·
Verify discrepancies by and resolve
clients’ billing issues in a timely manner
·
Regular reporting on accounts
receivable status on scheduled basis
·
Coordinate with Finance and
Accounting Manager on the cash projection process
·
Perform any additional finance and
accounting duties within finance department as maybe directed
·
Attend to all accounts receivable
inquiries, clarifications, or requests from project teams
·
Maintain the VAT accounts for Busara
Core
Requirements
·
Degree in Accounting, Finance, or a
related field
·
CPA or equivalent professional
qualification
·
Accounts Receivable experience
preferred
·
Ability to maintain a high level of
confidentiality and integrity
·
Prior experience with client
contracts preferred
·
Experience making journal entries in
accounting software
·
Excellent written communication
·
High level of attention to detail
·
Thorough knowledge of relevant
accounting procedures
·
Accuracy and attention to detail
How to Apply
CLICK HERE to apply online
