Finance Assistant
Reporting to the Finance and
Administration Manager, the Finance Assistant will efficiently execute finance
and accounting operations, supporting the other functions of operations –
administration, logistics and human resources – in ensuring effective support
to the Institute’s programmes. The role is expected to ensure the financial and
legal integrity of the Institute within the framework of policies, procedures
and statutory requirements. In addition, he/she will provide support to project
teams on compliance to donor rules and regulations providing budgetary
oversight on project activities. He/she is expected to maintain appropriate
books of accounts, transaction activities and their relevant documentation.
Responsibilities
Finance and Accounts
Operations
·
Keep records and undertake data
capture for income and expenditure
·
Maintain individual GL accounts and
ensuring authenticity of data
·
Keep imprest and related expenditure
vouchers and ensure approval as per authority and designated AFIDEP staff
·
Management of payables
·
Prepare payments and settlements
ensuring they are supported by appropriate documentary evidence
·
Maintain proper debtors and creditors
statements and schedules
·
Manage and maintain staff advances
accounts and recoveries
·
Maintenance of proper financial
transaction documentations
Budgetary and funds management
·
Cash flow management and
reconciliations
·
Monitor bank accounts to ensure funds
are available when needed and prepare monthly reconciliations
·
Monitor expenditure by the approved
budgets and budget lines
·
Monitor and manage disbursement and
receipts of funds
·
Contribute to development of
institutional and activity budgets
Reporting
·
Support production of monthly
management accounts
·
Support production of quarterly
financial statements
·
Produce ad hoc reports as requested
·
Filing statutory returns and
deductions
·
Issue receipts for all income
Human Resources Management
·
Staff benefits management
·
Payroll processing and settlement
·
Maintenance of staff benefits
accounts – pensions, education allowance, transport allowance, holiday
allowances, e.t.c.
·
Staff benefits accounts
reconciliations
·
Ensuring proper staff benefits
documentation
Administration
·
Procurement systems support
·
Receiving supplies and signing off
delivery notes
·
Stock reconciliation reviews
·
Ensuring proper procurement
documentation
Qualifications, Skills, Knowledge
·
At least a business degree from a
recognised University
·
Professional accounting qualification
– CPA, ACCA, CIMA
·
Proficient with automated financial
management system. Proficiency with Microsoft Dynamics Navision software will
be an added advantage
·
Proficient with MS office, especially
advanced excel and able to deal with complicated worksheets
·
High integrity and accountability
·
Team player with excellent
interpersonal skills
·
Excellent communications skills –
written and spoken
Experience
·
Proven experience in performing
operations of a busy finance department. Experience in international
development organisation will be an added advantage
·
A minimum of 2-3 years relevant
experience in similar environment
·
Ability to work independently with
minimum supervision
·
Proven experience in operating an
automated financial management systems
How To Apply:
Please send (1) one-page cover letter
(2) CV of not more than 4 pages (including three relevant referees to the
contact below. Applications will be consider in a continuous basis until the
right candidate is identified and is expected to begin work immediately.
Application letters should have the title of the position as the subject as
well as subject of email for electronic applicants. Only qualified applicants
shortlisted for interviews will be contacted.
Finance and Administration Manager
African Institute for Development Policy (AFIDEP),
6th Floor Wing A, Westcom Point Building, Mahiga Mairu Avenue,
Westlands P.O. Box 14688-00800, Westlands, Nairobi, Kenya
Email: hr@afidep.org
6th Floor Wing A, Westcom Point Building, Mahiga Mairu Avenue,
Westlands P.O. Box 14688-00800, Westlands, Nairobi, Kenya
Email: hr@afidep.org